Administration Supervisor

3 days ago


London, Canada Noramco Full time

Purchasing & Administration Manager
Status:
Regular, Full time

**Location**:
London, Ontario
**Job Description**:
Key Accountabilities:
(25%) Ensure just in time purchases of stock (Utility, Telecom, Data & Security), non-stock and project at below market pricing;
(20%) Receiving: Receives all incoming goods (vendor POs and Customer returns) in our Rubicon ERP system in a timely and accurate manner;
(10%) Ensure WD reduction targets are met for respective products purchased;
(10%) Ensure accuracy of purchases made for stock, non-stock and project buys;
(10%) Ensure successful completion of yearly cycle count audit;
(10%) Support Staff: Sales, Administration, Operations, etc.
(10%) Accounts Payable trade finalization and batching in an accurate and timely manner;
(5%) Ensure just in time purchases of warehouse/inventory supplies at below market pricing;
Duties:

- Ensure all job functions are performed in accordance to the Guillevin Standard Practice Instruction (SPI) Manual;
- Working with our Receiving department in a coordinated manner to process all incoming material for inventory in our ERP system;
- Fill customer backorders as material is received in our ERP system. Once filled, communicate the filling of backorders to the sales team so they can coordinate backordered shipments with customers;
- Provides after billing sales support to customer orders;
- Provides local HR assistance (payroll, pension and benefits) for NCS & Noramco employees in Ontario;
- Provides local IT assistance for NCS & Noramco employees in Ontario;
- Quarterbacks all system modification requests for Ontario business;
- Ensuring that all accounts payables trade is finalized;
- Collaborate with all other department managers to ensure department processes are being optimized;
- Utilizes the continuous improvement meeting method with peers and/or own department to ensure all bottlenecks are resolved as they surface;
- Communicates closely with Ontario Business Manager on all department issues, development and opportunities within the administration department;
- Works closely with Ontario Business Manager to review roles & responsibilities and team performance to ensure high service levels are maintained;
- Cycle counts administrative support for purchasing team;
- Assisting administration staff with any issues and inquires;
- Manage and lead our cycle counts process conducted throughout the year and ensuring that we complete at least 4 cycle counts per year;
- Working with sales person on managing Eastlink contract inventory stored in our warehouse;
- Ensure we are scrapping on a continuous basis, wire & cable short lengths, non-moving stock, damaged reels, etc. in accordance with our monthly scrap value allocation;
- Maintaining and replenishing stock on warehouse/ inventory supplies;
- Work with sales team to pre-emptively sell product that is scheduled to go on write down in the near future;
- Conduct market research;
- Procurement of everyday Stock items (Data & Security/ Utility/ Telecom) in a timely manner and work with the Sales and Admin team to purchase non-stock items;
- Analyze and monitor the industry and material cost trends, new technology evolvement to proactively identify supply base issues to minimize risk, protect the continuity of supply, and utilize emerging opportunities;
- Evaluate and optimize the existing supplier base to ensure it is aligned with established sourcing strategies. Activities include supplier consolidation, alternative supplier identification, and migration, product re-allocations, etc.;
- Monitor Lead times with preferred vendors and make purchasing decisions accordingly;
- Monitor inventory levels and writing orders to refill stock;
- Expedite delivery commitments from vendors to ensure on time deliveries. If changes to delivery schedule occurs, updated delivery scheduled to be inputted in our ERP system;
- Ensure proper service levels are met;
- Evaluate and continuously improve logistics processes to reduce the product shipping costs, activities include carrier identification, shipping modes/ routes optimization, shipments consolidation, etc.;
- Collaborate with the sales team and support the sales team on product development and sourcing. Activities include identifying new suppliers for new products/materials, obtaining costing information, managing new product qualification processes, establishing the supply chain infrastructure, and managing the associated projects, etc.;
- Coordinate with internal shareholders and external suppliers to manage RMA’s and corresponding credits and debits;
- Processing of customer material returns (returns to be sent to vendors or back into our stock) for products that fall under responsibility;
- Liaising with delivery and warehouse teams to ensure goods are received on time;
- Manage IBT requests from other branches for products that fall under responsibility;
- Updating all records of purchased products;
- Support staff in the organization of London



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