Administrator, Employee Health

6 months ago

London, Canada LONDON PUBLIC LIBRARY Full time

PURPOSE OF THE ROLE

Reporting to the Director, Human Resources, the Administrator, Employee Health & Wellness is an effective member of the Human Resources team, providing expert advice and support in the areas of Occupational H&S and Employee Wellness. The emphasis of the work will involve maintaining excellent records, timely and accurate claims reporting and supporting staff and management with regards to WSIB and Occupational Health & Safety matters, training, employee support and ensuring the protection of personal information and confidentiality.

The Administrator, Employee Health & Wellness is responsible for cultivating a safe and healthy work environment and culture by supporting, driving and administering all aspects of safety in accordance with the OH&S Act and all legislation and regulations issued by government agencies. The Administrator, Employee Health & Wellness is responsible for implementing and administering a comprehensive health and wellness strategy for the Library.

Health and Safety
- Provide guidance and support to managers and staff on health and safety (H&S) matters.
- Gather information relative to regulatory requirements, industry standards, and best practices to aid in the development of policies, procedures, and programs to ensure compliance with relevant legislation.
- Evaluate workplace hazards, develop risk assessments and perform physical demands analysis per job function and branch.
- Coordinate or conduct incident investigations; prepare reports and make recommendations for corrective actions; track and follow-up on recommendations.
- Work with managers and/or consultants to ensure hazard assessments and job demands analyses are prepared and maintained.
- Act as a resource to the Joint Health & Safety Committee(s), including participating in meetings; preparing agendas; taking and distributing minutes; coordinating, participating and tracking monthly H&S inspections and corrective actions; and providing reference materials.
- Conduct H&S related audits; report on findings and make recommendations for improvements.
- Develop, revise and execute health policies, procedures and programs.
- Train management, supervisors and staff on safety procedures and policies.
- Support the accident, incident and near miss investigation process and ensure the appropriate follow-up.
- Conduct various internal safety audits (not limited to): guarding, safety systems, ergonomics, lockouts/tag-out, confined space, emergency response, safe lifting, etc.
- Manage the workplace inspection program, report finding and follow-up to ensure corrective action is taken.
- Coordinate meetings and be an active member of the Health & Safety Committee.
- Perform monthly report on safety KPIs.
- Share best practices and assist all branches with safety related manners if required.
- Act as a resource to the Joint Health & Safety Committee(s), including participating in meetings; preparing agendas; taking and distributing minutes; coordinating, participating and tracking monthly H&S inspections and corrective actions; and providing reference materials.
- Conduct H&S related audits; report on findings and make recommendations for improvements.
- Produce reports and statistical information; analyze trends and present findings and/or recommendations.

Training:

- Create and maintain training modules on the Library’s learning management system (LMS), including H&S training for new employee and training renewal requirements.
- Create and support Mental Health training for staff.
- Support the Administrator, Security Services & Facility Safety in providing de-escalation training.
- Identify, develop, co-ordinate and/or conduct H&S training; prepare and track monthly Safety Talks
- Conduct WSIB incidents and claims training, ensuring all Supervisors are competent in the process and paperwork required.
- Train management, supervisors and staff on safety procedures and policies.
- Train management, supervisors and staff on emergency and evacuation procedures.
- Assist in the development and maintenance of an employee health and wellness strategy and coordinate corporate wellness activities.

Leave of Absence, Disability, Health & Safety and WSIB Administration:

- Administer WSIB claims, including completion of Form 7, maintaining records, preparing and communicating modified work proposals and acting as a liaison with the WSIB and payroll.
- Collaborate with Managers on the return-to-work planning process for both work and non-work related cases.
- Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and ESA Leaves, and completes any documentation required by the insurer.
- In collaboration with the Director, Human Resources and the respective Managers/Directors, manages absenteeism due to illness or disability cases.
- Provides support to employees off ill with serious illness or injury. Maintains contact with employees, respond to inquiries and takes

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