Administrative Coordinator

3 months ago


Burnaby, Canada The Salvation Army Full time

**Hours**:

- Full time, one-year contract
- 37.5 hours a week

**KEY RESPONSIBILITIES**:

- Oversees the design, scheduling, maintenance, and coordination of digital content, including website and social media platforms
- Drafts and types correspondence and proofs typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor
- Performs general office duties, document and maintain filing (electronic and manual), photocopying, resolving routine inquiries
- Oversees the creation and maintenance of databases, specifically for employee/volunteer information for working with children and youth, inventory, SAMIS (ministry and event statistics), Praesidium (volunteer screening process)
- Drafts and prepares presentations, brochures, fliers, advertisements, invitations, and certificates
- Processes financial items - payments and accounts payable, including internal/external payments, invoicing local ministry units, and visas
- Coordinate travel and accommodation for staff, programs and events
- Coordinates seasonal staff hiring and seasonal staff payroll entry
- Supports camper registrations, as needed
- Coordinates departmental schedule and calendar, as well as scheduling and maintaining supervisors’ calendar
- Provides administrative support to the Divisional office and Divisional Camps (Camp Mountainview and Camp Sunrise), as needed
- Some travel may be required

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education/Certifications**:

- Completion of up to two (2) years of community college in administration, office management, graphic design and/or equivalent

**Experience**:

- At least three years of prior related experience, including preparation of digital content, handling accounts payable, and senior administrative/secretarial experience

**PREFERRED SKILLS/CAPABILITIES**:

- Some video/image design experience
- Organized and skilled in collecting and compiling information and schedules centrally
- Fast learner, able to learn and adapt to internal Salvation Army processes and systems
- Background check consent
- A clear vulnerable sector screening
- A clean drivers abstract
- Completion of our online Praesidium / Armatus Abuse Training and required Health and Safety training

Published

September 11, 2024

Location

Burnaby, BC

Job Type

Full-time (Contract)

Ministry Unit/Dept:
Youth Department

Salary Range:
$22.29-$27.86 per hour

Address:
103 - 3833 Henning Drive

Posting Expires:
September 29, 2024

Applications Accepted By:



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