Facilities Coordinator

2 weeks ago

Toronto, Canada Broadridge Full time

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.
- The Facilities Coordinator is responsible for the management of facility services and processes that support the core business in both the Toronto and Vancouver offices. Ensure the associates’ environment meet the Broadridge security as well as health & safety standards. Work with the landlord, corporation offices, associates and trade contractors.

Key Job Functions/Responsibilities

Help Desk/Reception- Answer calls/tickets at the Facilities Help Desk- Receive and refer visitors- Remediation of day-to-day facility issues in Toronto/Vancouver, with assistance of Staff in Vancouver- Contact vendors/contractors as necessary- Primary contact with the landlord at the Toronto Location- Representation for security system within the Toronto Office

Administrative- Obtain proposals for contract and subcontracted work from vendors/contractors as necessary- Process Receipts & Invoices- Assist contractors in resolving any payment issues- Maintain Certificates of Insurance for Facilities Vendors- Create & Maintain signage & nameplates- Schedule & coordinate internal & external meeting requests- Prepare & distribute correspondence as necessary- Schedule & maintain critical building maintenance appointments and calendar- Annually update emergency contact sheet for Toronto & Vancouver Offices- Gather quotes for annual budget plans- Track unplanned unbudgeted expenses- Support Corporate Facilities initiatives

Purchasing- Set up new vendors- Follow requisition workflow using Oracle Fusion to procure Purchase Orders- Order supplies as necessary

Basic Skill Level Requirements

**Education**:
- University Degree and/or College Diploma in a related discipline

**Experience**:
- 5+ Years administrative experience- 2-3 Years of Facilities experience

Skills/Tools:
- Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint) and internet- AutoCAD & Oracle experience an asset- Exemplary Organizational skills- Ability to prioritize

Recruitment Process

Background Check Process

Broadridge requires employees to complete a background check that is completed by one of our service providers. We use this service to complete the following checks:
- Employment verification- Education verification- Credit inquiry- Canadian criminal record check

Accessibility & Accommodation

Broadridge is an equal opportunity employer and is committed to a diverse and inclusive workplace ensuring that equal employment opportunities are provided to all individuals, regardless of race, colour, gender identity, sexual orientation, marital status, creed, age, disability, religious affiliation, or national origin or citizenship. If you require any accommodations during the recruitment process, please notify our recruitment team.

LI-SS1

LI-Onsite

Broadridge associates helped us envision our Connected Workplace - a work model that allows associates around the globe, dependent upon their role responsibilities, take advantage of the benefits of both on-site and off-site work to support our clients, one another, and the communities where we live and work. Our Connected Workplace is grounded in the concept of FACS: Flexible, Accountable, Connected, and Supported, which is our commitment to our associates. FACS supports our strong culture and allows us to achieve business goals while supporting meaningful work-life integration for our associates.

We are dedicated to fostering a diverse, equitable, and inclusive environment and committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates can only do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates diversity in all its dimensions.

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