Facilities and Operations Coordinator

3 weeks ago

Toronto, Canada Teranet Full time

Please note that this is a 100% in-office role_

Who We Are

Teranet is the exclusive provider of Ontario’s online property search and registration. We developed, own, and operate the Ontario Electronic Land Registration System — one of the most advanced, secure, and sophisticated land registration systems in the world. In Manitoba, Teranet owns and operates The Property Registry, providing certification of titles to land, maintains land records, and offers reliable information of financial interests in personal property to the public. Through our global partnership with Foster Moore, Teranet has access to the leading commercial-off-the-shelf (COTS) registry technology and enjoys strong relationships with the international registry community. Teranet is owned by OMERS Infrastructure, a leading global infrastructure investment manager and the infrastructure arm of the Ontario Municipal Employee Retirement System.

To learn more about who we are visit our website:
Why Teranet

We may be a global innovator in electronic services and solutions who operate one of the most advanced and secure registration systems in the world, but we’re so much more than that

Our Extraordinary People.

Together, we are passionate, driven, resourceful, and authentic.

Growth Opportunities.

We not only encourage a culture of openly talking about our career aspirations but one where we truly invest in the continuous learning, development, and growth of our people.

Our Work Environment.

We believe in cultivating a work environment that makes our people feel comfortable, engaged, appreciated, and happy.

Company Culture & Core Values

Our company culture and core values are the core of our identity. They define who we are, how we engage with each other and our clients, and how we conduct business every day.

About the Role

This position requires the ability to manage diverse and complex tasks with discretion, accuracy, clarity, and speed, while always maintaining a primary focus on the mission and image of the organization.

What will you be doing

Facilities Management

General Duties- Assist with the general office inquiries including, but not limited furniture, equipment issues, access cards and ensure all service requests are dealt with in a timely manner- Assist with internal office moves/reshuffles, renovations, and any other office services as required- Assist with maintenance of overall office infrastructure, schedule and coordinate repairs and maintenance, minor works, and other work requests- Create, update, and maintain all floor plans- Daily inspection of office facilities, rooms and infrastructure support systems (e.g. LAN room maintenance) and ensure they are kept in good condition; determine needs of repairs and maintenance based on their performance.- Help prepare and respond to emergencies; assist with the creation of building evacuation and other action plans and report all issues to the Manager, Procurement & Facilities- Ensure compliance with health and safety regulations are followed- Assist in Environmental initiatives in collaboration with the Manager, Procurement & Facilities- Main point of contact for day-to-day required services from the Landlord

Reception- Mail distribution- Support Reception activities during executive meetings and events as needed- Access cards management- Provide general administrative support as required

Identify Process Gaps/Improvement Opportunities- Provide solutions and/or alternative

Procurement Management

Procurement day-to-day management includes:
- Prepare Purchase requisitions and follow up until completion and delivery- Manage Facilities vendor's day-to-day services, report any issues to the Manager, Procurement & Facilities- Run reports for month-end when required- Office supplies and materials procurement- Procurement Card management in support to the Manager, Procurement & Facilities- Compile & submit expense forms monthly- Execute Amazon purchases

Contract Management, assist and help manage day-to-day activities with contracts related to Facilities and Procurement.- Prepare required contract inputs- Follow-up with appropriate parties as required- Ensure accuracy of all contracts prior to inputting

Mobility Management- Review Mobility report and process monthly invoices accordingly to ensure no interruption with services

About You- Degree preferred- 3+ years experience in an office management capacity- Proficient with Microsoft Office (especially Excel and Word)- Proven ability to work collaboratively with others- Excellent communication and time management skills- Ability to implement time-management skills in fast-paced settings- Strong organizational skills: ability to prioritize and efficiently manage multiple assignments- High proficiency with Microsoft Office software; high aptitude for Excel- Demonstrated ability to learn new tools/technology- Strong verbal and written communication skills and high attention to detail

What We Offer- Competitive and

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