Office Manager
3 days ago
**VERVE SENIOR LIVING**
**Diversicare Canada Management Services Co., Inc.**
**POSITION TITLE**:Office Manager - 1 Year maternity leave contract
**LOCATION**:Holland Gardens Retirement Residence
**REPORTS TO**:General Manager
**IMMEDIATE**
**SUBORDINATES**:Receptionist(s)*
Bookkeeper*
- _if applicable_
**ACCOUNTABILITY OBJECTIVE**
Provides administrative support for the management team including financial transactions, payroll, and employee/ resident information. Oversees/performs clerical and reception duties, as necessary, for the efficient operation of the office in accordance with the vision, values and standards of Diversicare/ Verve Senior Living.
**BACKGROUND/QUALIFICATIONS**
Has completed a minimum of grade 12. Has 2 years of experience in business administration. Written and verbal fluency in English is required. Has proficient computer skills (i.e. Word and Excel). Has demonstrated excellent leadership skills (i.e. Diversicare/ Verve Senior Living Competencies), multi-tasking skills and the ability to work well independently. Preference is given to individuals with 2 years of experience working with seniors in a similar setting. Has experience working within a union setting. A resident-oriented individual, whose visions and values align with those of Verve.
**KEY RESPONSIBILITIES**
Participates in the Verve Quality Improvement (VQI) program.
Transcribes and inputs payroll input on a bi-weekly basis for processing and prepares cheque stubs for distribution. Responds to inquiries related to payroll, employment standards and benefits as per provincial legislation/ collective agreement.
Establishes and updates all employee files and information (i.e. the tracking of wage increases per wage grid, sick time, statutory holidays, vacation time and benefits).
**Holland Gardens Retirement Residence - Office Manager 2.**
**Key Responsibilities - continued**
Establishes and maintains all resident files. Implements and maintains systems for tracking guest meals, revenue from services, added services and special event revenue.
Supervises reception staff.
Processes incoming and outgoing mail. Ensures that all office equipment is functioning and if not initiates a corrective action. Takes meeting minutes (as appropriate).
Communicates with the Marketing department to ensure a smooth move-in for all residents, which includes welcome packages, resident orientation, allocation of keys, etc. (if applicable). In absence of Marketing staff ensures appointments are booked and tours are given.
Complies with the Occupational Health and Safety Act, Workplace Safety and Insurance Act, and Workplace Hazardous Material Information Systems. This includes recognizing health and safety hazards, reporting incidents, fulfilling responsibilities under the applicable legislation, as well as participating in in-services and fire drills. Complies with all relevant corporate policies and procedures. Makes recommendations regarding development/modification to policies and procedures.
Participates and contributes during the operations meeting.
Completes all required mandatory training/education.
Ensures all supplier and resident records are updated and accurate. Reviews and processes all invoices for signatures and prepares them for weekly courier to Corporate Office. Processes manual cheque requisitions, including routine payables, and annual licenses (if applicable). Manages petty cash transactions. Responds to inquiries related to accounts payable.
Responsible for billing and charges made to residents (if applicable).
Responsible for communications and public relations with residents, family members, staff and general public. Creates and distributes the daily resident census. Maintains necessary contact lists (i.e. residents, emergency, family members, etc). Distributes updates of policies and procedures to all department managers.
Performs other related tasks as delegated by the General Manager.
-
Dental Office Manager
7 months ago
Bradford, Canada Summerlyn Dental Office Full time**Company description** We provide all areas of general, major, cosmetic, surgical dentistry with patient comfort options of sedation. We have been in the Bradford area providing optimum dental care to our patients for 10 years. **Job description** **DENTAL EXPERIENCE NECESSARY** Dental Software - Abeldent (Experience an asset but not mandatory) Wages -...
-
Office Manager
7 months ago
Bradford, Canada The North Transportation Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...
-
Office Secretary
4 months ago
Bradford, Canada Metro King Pest Control Inc Full time**Overview** **Duties**: - Perform general office tasks such as data entry, filing, and document preparation - Manage phone systems, answer calls, and direct inquiries to the appropriate personnel - Provide administrative support to staff and management - Assist with customer support by addressing inquiries and scheduling appointments - Utilize...
-
Office Assistant
4 months ago
Bradford, Canada Canmex Refrigerated Inc. Full time**Overview** **Responsibilities**: - Assist with customer service and support inquiries - Organize and maintain physical and digital files - Utilize Google Suite for various office tasks - Proofread documents for accuracy and completeness - Perform general office administrative duties - Support office staff in daily tasks **Requirements**: - Strong...
-
Office Administrator
3 months ago
Bradford, Canada Bradford Auto Mall Full time**Overview** **Responsibilities** - Manage tenant relationships and manage office supplies inventory - Handle clerical tasks such as Accounts Payable, Accounts Receivable, filing, data entry, and document preparation **Requirements**: - Proven experience in office administration or a related field - Proficiency in QuickBooks, Outlook, Word, Excel - Strong...
-
Office Manager
7 months ago
Bradford, Canada Sienna Senior Living Full timeOffice Manager - Long Term Care At Sienna Senior Living, our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance and administrative functions. These roles are...
-
Office Administrator
2 days ago
Bradford, Canada Spectra Aluminum Products Full time**_SPECTRA_** is an ISO full service aluminum parts supplier with 5 manufacturing facilities in Ontario, Head Offices in Bradford, We have opportunity at our: **Bradford Facility FOR Office Administrator** **Responsibilities**: - Ability to co-ordination with all levels within the organization from the Plant Manager directly to the shop floor. - Varying...
-
Office Administrator
2 days ago
Bradford, Canada Spectra Aluminum Products Full time**_SPECTRA_** is an ISO full service aluminum parts supplier with 5 manufacturing facilities in Ontario, Head Offices in Bradford, We have opportunity at our: **Bradford Facility FOR Office Administrator** **Responsibilities**: - Ability to co-ordination with all levels within the organization from the Plant Manager directly to the shop floor. - Varying...
-
Office Assistant
4 weeks ago
Bradford, Canada AC Studios Sports Photography Full time**Overview** **Responsibilities** - Perform data entry tasks accurately and efficiently to maintain up-to-date records. - Provide excellent customer service by addressing inquiries and assisting clients in a professional manner. - Investigate customer inquiries - Going through Orders - Taking Payments - Entering in Photo Orders for Printing - Preparing...
-
Administrative Officer
7 months ago
Bradford, Canada VoltTower Services Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in processing requests under...
-
Office Coordinator
3 weeks ago
Bradford, Canada Addictive Design Full timeAre you a multi-talented, highly organized individual who thrives in a dynamic environment? Addictive Design, an award-winning marketing agency, is seeking an **Office Coordinator** to support our growing team. This is a unique opportunity to be involved in various aspects of our business, including sales, design, social media, and administration. **About...
-
Accounting Office Associate
6 months ago
Bradford, Canada Walmart Canada Full time**Position Summary... **:Manages all store funds through accurate cash handling and record keeping to ensure financial integrity and security. **What you'll do...**: 1. Confirms appropriate amount of currency in Accounting Office upon opening, after final deposit and prior to closing the office daily and calibrates the teller mate machine weekly or as...
-
Administrative Officer
6 months ago
Bradford, Canada Bradford Children's Academy Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Work setting**: - Private sector - Day care centre or nursery school **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure...
-
Medical Office Administrator
7 months ago
Bradford, Canada Verismo Health Full time**Verismo Health Inc.** **Role: Medical Office Administrator - **MedStarz, Bradford Medical Centre & Family Doctor - Mon, Tue, Thu 9:30-3PM - Sat 10-1PM MedStarz, Bradford Medical Centre & Family Doctoris a busy clinic, we are committed to providing high quality medical services in a clean, friendly environment. We treat all of our patients with care and...
-
Bookkeeper
6 months ago
Bradford, Canada Bradwick Property Management - Bradford Corporate Head Office Full time**Job details** **Salary** 40,000-50,000 **Job type** Full-time Permanent **Qualifications** - QuickBooks: 2 years (preferred) - Spectra: 2 years (preferred) - DCS / DEC (preferred) - Bookkeeping: 5 years (preferred) - Experience in property management within the accounting department considered an asset. **Full Job Description** The successful applicant...
-
Human Resources
4 months ago
Bradford, Canada Tiltco Architectural Full timeWe are a custom window, door and curtain wall manufacturer serving high-end residential and commercial mixed-use markets across North America. **WHY JOIN US** - Health and dental benefits (dental, vision care, extended health) - Business casual dress - Company lunches & events - Friendly work environment - Yearly bonus, Paid vacation, Christmas/New year...
-
Library Chief Executive Officer
4 months ago
Bradford, Canada Town of Bradford West Gwillimbury Full time**Chief Executive Officer** Located within the broader GTA, in southern Simcoe County, Bradford West Gwillimbury offers a return to small town charm while being one of the country’s fastest growing communities. The Library is located in a vibrant, thriving community that possess a sense of pride and where community spirit prevails. The Bradford West...
-
Permanent School Office Assistant, Mornings
7 months ago
Bradford, Canada Simcoe Muskoka Catholic District School Board Full timeThis position works 17.5 hours per week, mornings; schedule to be determined by the Principal. **Required Skills and Qualifications**: Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position Excellent secretarial and bookkeeping skills Proven time...
-
Dental Centre Manager
24 hours ago
Bradford, Canada Altima Dental Canada Full timeBradford Family Dentistry is currently seeking a **Full-Time** **Dental Centre Manager** in **Bradford, Ontario**. The Dental Centre Manager plans, directs and controls all aspects of a successful dental practice. The ideal Manager for our team would be excited to develop and implement innovative methods to optimize patient experience, improve the flow of...
-
Customer Service
7 months ago
Bradford, Canada GreenLeaf Pest Control Full timeThe Customer Service & Dispatch Manager is responsible for managing a team of technicians and office staff to ensure they are providing professional and friendly service to clients while working to build strong relationships and solve problems. **CORE RESPONSIBILITIES**: - Answering phones, while giving exceptional customer service to aid in retention and...