Receptionist/administrative Assistant

3 months ago

Toronto, Canada Elementary Teachers' Federation of Ontario Full time

**ELEMENTARY TEACHERS’ FEDERATION OF ONTARIO**
- **INVITES APPLICATIONS FOR THE POSITION OF**_

**Receptionist/Administrative Assistant**

**0.5 ASSISTANT TO THE DIRECTOR, OPERATIONS AND PROJECT MANAGEMENT AND 0.5 PROFESSIONAL LEARNING/CURRICULUM SERVICES**

**Provide confidential senior administrative support, including, but not limited to**:

- Assisting in the planning and coordination of projects, by monitoring project progress, deadlines and budgets
- Communicating with stakeholders regarding project needs and goals
- Researching information as required
- Keeping track of and reporting on project progress
- Performing administrative tasks such as preparing invoices, estimates, scheduling meetings, etc
- Completing any tasks assigned by the Project Manager in an efficient and timely manner
- Answer/screen telephone calls in a courteous, professional, and timely manner ensuring the confidentiality of conversations and information
- Liaise with executive staff, local presidents, local members, on a daily basis ensuring professionalism at all times
- Create and maintain accurate databases related to the assigned area of responsibility with ability to retrieve and manipulate data quickly and efficiently
- In conjunction with the conference liaison, coordinate travel, release time, hotel arrangements, materials, A/V requirements, registration fees, and meals for participants for meetings, workshops, courses, conferences, etc
- Assist committee and other meetings, booking meetings rooms, ordering food/drinks, and follow-up
- Other duties as assigned by the manager or designate, including, but not limited to catering and reception relief

**Skills required for this position include, but are not limited to**:

- Outstanding interpersonal, written and verbal communication, analytical, problem-solving, and decision-making skills
- Outstanding organizational skills with the ability to multi-task, thrive in a fast-paced environment, adapt quickly to change, and develop new skills
- Ability to communicate positively with staff members, political, and organizational representatives, while maintaining a high level of professionalism and confidentiality
- Ability to work independently and prioritize tasks
- Advanced knowledge Windows and Office 365 skills: Word, Excel and PowerPoint and MS Project
- Ability to safely lift approximately 10 lbs or more

**Job Types**: Full-time, Part-time, Permanent

**Salary**: $19.00-$20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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