Administrative Assistant

1 month ago

Langley, Canada WSP Full time

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**LANGLEY, VANCOUVER, ABBOTSFORD And BURNABY**:
***The Opportunity**:
**WSP** is currently seeking an **Administrative Assistant / Project Coordinator **to support the Land Development and Municipal Engineering teams in the Lower Mainland and Kamloops, based out of the **Langley** office. This position would be responsible for administrative tasks as well as assisting Project Managers in the day-to-day tasks of each project.

The administration duties include word processing, documentation, reports, data entry, photocopying, distribution, filing, preparation of courier packages, office and safety supply orders, setting up truck maintenance, assisting in office and vehicle checks with the office safety coordinator, packaging drawings for clients, organize office socials, answering phones, fixing office technical problems through IT, submit accounts payable and receivable, and ordering and disposal of printer equipment.

The Project Coordinator duties include writing proposals, opening new projects and proposals within WSP, tender documentation, project scheduling, project budgets, attending project meetings and producing meeting minutes, invoice distribution, pulling land titles, coordination with other offices on projects, update the CRM, completion of progress payments and change orders.

***:
**Why WSP?**:

- We value and are committed to upholding a culture of **Inclusion **and **Belonging**:

- Our **Flexible Work Policy** - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- Our **Hybrid Work Policy**:

- a combination of in-person and remote working, enables us to purposefully think of how we work, who we need to work with, and where the work should be done.
- A **Canadian **success story - we're **proud **to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your **ideas and trying **new **things.
- A phenomenal **collaborative **culture and a workforce filled with genuinely **good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre**WSP**

**A day in the life**:

- Develop, produce and distribute reports, studies, proposals, and general correspondence;
- Collaborate with the team to coordinate proposals and prepare proposal submissions;
- Coordinate the proposal response from initial enquiry to final submission, setting timelines and deliverables and ensuring milestones are met;
- Collaborate with proposal teams to create proposal narratives, compile key experience data, success stories, and discriminating accomplishments;
- Write various proposal sections, including executive summaries, project descriptions/ qualification summaries, and CVs as required;
- Maintain electronic filing system;
- Supply inventory management;
- Coordinate outgoing and incoming courier shipments; reconcile courier invoices with delivery slips;
- Safety coordination;
- Setup of project numbers and budgets;
- Support client management activities;
- Coordinate and manage calendar for internal and external meetings and conference calls, including room arrangements, catering, audio visual, etc.;
- Arrange travel and accommodation through corporate tr

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