Administrative Assistant Iii
2 weeks ago
**Department**: Parks and Environment
**Employee Group**:Teamsters Local 31
**Location**: Parks East Area (1558 - 200 Street, Langley, V2Z 1W5)
**Salary Range/ Wage Rate**: PG 15 $2,055.38 - $2,414.25 bi-weekly
**Our Parks and Environment Department is seeking an Administrative Assistant III who will be responsible for a variety of complex administrative and clerical duties.**
**You are: A quick learner, detail-oriented, resourceful, have the ability to work with limited supervision, and thrive working in a busy environment. You are also adaptable and excel in an environment where teamwork is required to meet department and organizational goals.**
**This role**:
- Performs complex clerical and administrative duties for a superior and/or the superior's subordinates; arranges appointments, meetings and logistics; maintains calendars; screens callers; processes confidential material; and prepares routine correspondence.
- Assembles, collates, edits, formats and types a variety of technical and administrative materials and other data for referral or action such as letters, notices, contracts, specifications, requisitions, progress estimates, reports, presentations, budget estimates, agendas, minutes and speeches.
- Takes instructions from and performs clerical and typing duties for a group of professional and technical employees.
- Prepares, posts and maintains soft and hard copy files and records using databases and electronic file management systems and in accordance with corporate records management standards.
- Processes incoming and outgoing mail, couriers and payments related to the work; and maintains office supplies.
- Retrieves and compiles statistical information and data; provides direction and assistance on a variety of office operations; and assigns clerical and typing duties to direct reports as required.
- Ensures for preparation, printing, deadlines adherence and distribution of committee agendas, minutes and materials; and attends meetings and takes minutes.
- Performs some duties of clerical superior in their absence.
- Provides a variety of factual information and assistance to staff, business and government contacts and the public.
- Performs related work as required.
**To be successful, you have**:
- Completion of Grade 12, including or supplemented by business and administrative courses. Considerable related experience, preferably as an Administrative Assistant II or an equivalent combination of training and experience.
- Considerable knowledge of office practices and procedures.
- Sound knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.
- Sound knowledge of business English, spelling, punctuation and arithmetic.
- Ability to type with a high degree of speed and accuracy.
- Ability to work under pressure, meet deadlines and complete assignments with mínimal supervision.
- Ability to act tactfully and with discretion on behalf of a supervisor and to handle matters of a confidential nature.
- Ability to establish and maintain effective working relationships with the public, staff, officials and other contacts.
- Ability to relieve a superior of office tasks and perform routine administrative detail with mínimal supervision.
- Ability to process clerical work of a complex and technical nature, take meeting minutes and prepare routine correspondence and reports.
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