Administration Assistant

3 weeks ago

Langley, Canada Financial Services - Mortgage Lender Full time

**JOB DESCRIPTION**

**POSITION**: **Administrative Assistant**

**LOCATION: Langley, BC**

**REPORTS TO: Mortgage Administration Manager**

**DEPARTMENT: Mortgage Administration Department**

**JOB DESCRIPTION**

VWR Capital Corp. is a small but dynamic financial services company headquartered in Langley, BC. We are seeking a full-time Administrative Assistant to join our team.

VWR Capital Corp. (VWR) traces its roots back to the early 1990s when our founder and CEO saw the opportunity to establish a Mortgage Investment Corporation (MIC). Today, VWR has a portfolio of over $700 million in mortgages under administration across British Columbia, Alberta, Saskatchewan,
Manitoba, and Ontario.

The primary responsibility of the Administrative Assistant is to oversee incoming and outgoing communications and will be acting as the gatekeeper for internal and external contacts, including vendors, colleagues, lawyers, brokers, and clients. The Administrative Assistant’s role is crucial in keeping the Executive Team organized, informed, and prepared, as well as ensuring the day-to-day needs of the office are achieved in a smooth and professional manner.

**KEY ACCOUNTABILITIES & RESPONSIBILITIES**
- Overseeing incoming and outgoing communications with internal and external contacts including clients, vendors, brokers, and lawyers.
- Coordinating calendars and keeping the Executive's calendars up-to-date, including adding events, rescheduling appointments, and providing daily briefings.
- Planning and organizing internal and external events, including the annual AGM.
- Assisting with a variety of departmental projects as needed.
- Conducting research and creating reports on various topics based on the needs of the Executives.
- Preparing marketing packages.
- Managing travel schedules including bookings and shipping trade show materials.

Administrative Assistant Job Description
- Creating a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees.
- Review incoming Reporting Packages and documents, update system information, and file accordingly.
- Providing administrative support to the Mortgage Administration Department.
- Review insurance renewals and update system information, and file accordingly.
- Handling inbound/outbound couriers, filing, and scanning.
- Data cleanup.
- Ordering office supplies and maintaining inventory.
- Reviewing incoming State of Title Certificate’s (STC’s) and file accordingly.
- Updating and maintaining systems and files.

**SKILLS AND KNOWLEDGE**
- Exceptionally detail orientated with strong problem-solving skills.
- Ability to work in a fast-paced environment with multiple projects going simultaneously.
- Self-starter with excellent teamwork and collaborative abilities.
- Strong work ethic and punctuality.
- Familiarity of Microsoft Office specifically Excel, Word, and Outlook, and Google Suite.
- Outstanding communication and interpersonal skills.
- Ability to handle sensitive information and maintain a high degree of discretion and confidentiality.
- Enthusiastic and genuine with a “how can I help?" attitude.
- Effective time-management skills.
- Ability to learn quickly with a flair for multi-tasking.
- Flexibility to be able to move between activities and duties quickly if priorities change.
- Ability to conduct research and create reports or presentations.

**Experience**:
You should have a minimum of 2 years front desk management and/or office administration experience. A Business or Financial Services Diploma and/or mortgage or real estate experience is preferred.

**PERSONAL VALUES**

Highly aligned with VWR Capital Corp. organizational values, including:
**Integrity**:

- Take pride in doing what is right. Act from a place of integrity in all dealings.
**Collaboration
- **Maintain and build effective working relationships with internal and external stakeholders.
**Accountability
- **Take ownership in activities, knowledge, learning, decision making & reputation.
**Passion
- **Committed in heart and mind. Take initiative.
**Focus
- **Set goals and have the tenacity to stay the course.

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Langley, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: In person

  • Administrative Assistant

    1 month ago

    Langley, Canada Trotman Auto Group - Shared Services Full time

    Trotman Auto Group would like to invite Administrative Assistants who pride themselves on their attention to detail, their communication style and level of integrity. Supporting the CFO office, the Administrative Assistant is not your everyday assistant position. This is a challenging and fast-paced role in a friendly and supportive environment where every...

  • Administrative Assistant

    1 month ago

    Langley, Canada Speech Bubbles Full time

    **Job description** Speech Bubbles is a speech therapy clinic located in Langley City, serving clients throughout the Lower Mainland of British Columbia. Our goals are to foster a positive working environment for staff and to ensure that our clients are receiving the best standard of care and therapy. We truly value our employees’ time and experience, and...

  • Administration Assistant

    2 days ago

    Langley, Canada Financial Services - Mortgage Lender Full time

    **JOB DESCRIPTION** **POSITION**: **Administrative Assistant** **LOCATION: Langley, BC** **REPORTS TO: Mortgage Administration Manager** **DEPARTMENT: Mortgage Administration Department** **JOB DESCRIPTION** VWR Capital Corp. is a small but dynamic financial services company headquartered in Langley, BC. We are seeking a full-time Administrative...

  • Administrative Assistant

    3 weeks ago

    Langley, Canada Maple Reinders Full time

    **Job Description**: **Administrative Assistant** We continue to grow without sacrificing our quality and integrity, and are dedicate to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company we are looking for great people like you join our team! The Administrative...

  • Administrative Assistant

    1 week ago

    Langley, Canada Maple Reinders Full time

    **Job Description**: **Administrative Assistant** We continue to grow without sacrificing our quality and integrity, and are dedicate to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company we are looking for great people like you join our team! The Administrative...

  • Administrative Assistant

    1 week ago

    Langley, Canada Xentric Engineering Ltd. Full time

    **Description**: We have an administration assistant position available in our Langley location who is self-motivated and enthusiastic with a positive attitude, an eye for detail, and strong organizational and communication skills. The Admin Assistant will have a vital role in working with the senior level management and directors to develop and establish...

  • Administrative Assistant

    2 months ago

    Langley, Canada MSALABS Inc. Full time

    Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys providing...

  • Administrative Assistant

    1 week ago

    Langley, Canada Gandy Installations Full time

    Our company is a third-generation company and has been in Langley for over 65 years. We are looking for a dedicated employee that wants to join a well-established and growing company. Are you a detail-oriented, flexible, and efficient individual with excellent communication skills? Do you thrive in a fast-paced, collaborative work environment? Gandy...

  • Administrative Assistant

    1 week ago

    Langley, Canada Gandy Installations Full time

    Are you a detail-oriented, flexible, and efficient individual with excellent communication skills? Do you thrive in a fast-paced, collaborative work environment? Gandy Installations is a well-established company with 65 years of experience in the HVAC industry, and we're looking for an Administrative Assistant to join our team of dedicated...

  • Administrative Assistant

    3 days ago

    Langley, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering...

  • Administrative Assistant

    5 days ago

    Langley, Canada DNW Distribution Full time

    **Job Title**: Administrative Assistant **Reports To**: The position will report Regional Manager **Duties and Responsibilities**: - Managing company documents: Sorting, filing, and delivering office memos, mail, or other documents. - Managing company invoices: Collecting, sorting, and mailing to DNW Head Office. - Double-checking time cards. -...

  • Administrative Assistant

    3 days ago

    Langley, Canada Divine Care Physiotherapy Sports Injury and Neuro Rehab Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide crucial support to our office operations and ensure the smooth running of daily administrative tasks. Divine Care Physiotherapy Sports Injury and Neuro Rehab is a Rehab Center with a multidisciplinary approach to...

  • Administrative Assistant

    3 weeks ago

    Langley, Canada Trinity Western University Full time

    **Administrative Assistant** //Student Life **Position Purpose and Summary** The Administrative Assistant for Student Life coordinates services that are offered to students, staff and faculty through the Student Life Office and provides administrative support for the staff of Student Life. **Key Areas of Accountability** - The Administration Assistant...

  • Administrative Assistant

    3 weeks ago

    Langley, Canada A Bread Affair Full time

    A Bread Affair is looking for someone to join our team as an **Administrative Assistant.** **About the role** A Bread Affair is looking for an **Administrative Assistant** to join our amazing team here in Langley! You will be working in the office with 3-4 other staff, and will be responsible for taking on a variety of **administrative & order desk...

  • Administrative Assistant

    2 weeks ago

    Langley, Canada Financial Services - Mortgage Lender Full time

    **POSITION: Administrative Assistant** **LOCATION: Langley, BC** **REPORTS TO: Manager, Mortgage Underwriting** **DEPARTMENT: Underwriting** **JOB DESCRIPTION** VWR Capital Corp. is a small but dynamic financial services company headquartered in Langley, BC. We are seeking a full-time Administrative Assistant to join our growing team. VWR Capital Corp....

  • Administrative Assistant

    3 days ago

    Langley, Canada A Bread Affair Full time

    A Bread Affair is looking for someone to join our team as an **Administrative Assistant.** **About the role** A Bread Affair is looking for an **Administrative Assistant** to join our amazing team here in Langley! You will be working in the office with 3-4 other staff, and will be responsible for taking on a variety of **administrative & order desk...

  • Administrative Assistant

    4 weeks ago

    Langley, Canada A Bread Affair Full time

    A Bread Affair is looking for someone to join our team as an **Administrative Assistant.** **About the role** A Bread Affair is looking for an **Administrative Assistant** to join our amazing team here in Langley! You will be working in the office with 3-4 other staff, and will be responsible for taking on a variety of **administrative & order desk...

  • Administrative Assistant

    1 week ago

    Langley, Canada A Bread Affair Full time

    A Bread Affair is looking for someone to join our team as an **Administrative Assistant.** **About the role** A Bread Affair is looking for an **Administrative Assistant** to join our amazing team here in Langley! You will be working in the office with 3-4 other staff, and will be responsible for taking on a variety of **administrative & order desk...

  • Administrative Assistant

    3 days ago

    Langley, Canada Steve Kooner, Personal Real Estate Corp Full time

    Administrative Assistant Job Description LANGLEY, BC - in office Well established local realtor is seeking a self-starter with an exceptional eye for detail to support daily operations by performing many administrative, and some minor marketing tasks. The part-time role is responsible for performing administrative & customer service duties by answering...

  • Administrative Assistant

    1 week ago

    Langley, Canada Gandy Installations Full time

    **Are you a hardworking, results driven professional looking for room to grow in your career?** **Gandy Installations has an exciting opportunity to join our fast-growing team as our Administrative Assistant / Lead Coordinator.** **If you are looking for a fun all inclusive, family atmosphere that will support you in your career growth, then you have found...