Administrative Assistant
1 week ago
**Job description**
Reports to the Executive Director and Manager of Administrative Services/Executive Assistant to the CEO and Supports members of the Spencer Home Leadership Team (Executive Director, Director of Care, Director of Support Services & Human Resources Department). The Administrative Assistant performs a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Executive Director and his/her managers and employees, assisting in daily office needs and managing Kenneth E. Spencer Memorial Home Inc. general administrative activities.
**Qualifications**:
- Excellent oral and written communication skills
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in Microsoft Office Software (Outlook, Excel, Word, PowerPoint in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Strong organizational skills with the ability to multi-task
- High School Diploma
- Post-secondary education in a relevant program (at least one (1) year program)
- Demonstrated history of strong attendance and the ability to work independently with limited supervision
**Administrative Assistant Responsibilities**:
- Handles administrative requests and queries from Directors and Managers
- Ensure the efficient and smooth day-to-day operation of the Administrative Office
- Organize and schedule appointments with support from office/admin software
- Schedule and attend meetings for management team and take detailed minutes (Labor Management, Professional Practice, Occupational Health & Safety, as well as others as requested by Executive Director or designate)
- Support the development of organizational policies under the direction of the Executive Director (Policy development and approval is a function of the CEO’s office; thus, all policy modifications, prior to implementation, have to be reviewed and approved through the Executive Assistant to the CEO).
- Make travel and meeting arrangements, prepare reports and maintain appropriate filing systems.
- Answer and direct phone calls
- Ensure an efficient and effective use of company financial resources through researching of new deals and suppliers
- Submit and reconcile expense reports on behalf of the ED ensuring compliance to organizational policies
- Act as the point of contact for internal and external clients, vendors, etc.
- Liaise with Executive Assistant to the CEO to handle requests and queries from the Senior Leadership Team
- Support Manager of Administrative Services/Executive Assistant to the CEO with site specific projects
**Confidentiality Statement**: This position will be privy confidential organizational information, including but not limited to financial performance indicators, labor relations and human resource decisions, and other organizational content. All information is to be held in the strictest of confidence and any deviation from this directive is grounds for immediate dismissal.
**We thank all applicants for their interest, but only those selected for an interview will be contacted.**
**Job Types**: Part-time 0.8 Permanent
**Salary**: $19.50-$22.50 per hour
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Employee Pension Plan
**Job Types**: Part-time, Permanent
Part-time hours: 30 per week
**Salary**: $19.50-$22.50 per hour
**Benefits**:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
Ability to commute/relocate:
- Moncton, NB: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (required)
**Experience**:
- Administrative experience: 1 year (required)
Work Location: In person
-
Administrative Assistant
1 day ago
Moncton, Canada Arsenault Bros. Construction Ltd Full time**Administrative Assistant** **Moncton, New Brunswick** Are you an **energetic**, administrative professional looking to work in a **dynamic, progressive** work environment? Do you thrive on organization and multi-tasking? We would love to connect with you. We’re looking for an **Administrative Assistant** to join the Arsenault Bros Construction team. -...
-
Medical Administrative Assistant
1 week ago
Moncton, Canada EAST ND Naturopathic Centre & IV Lounge Full timeWe are seeking a dynamic, reliable and detail oriented Medical Administrative Assistant to join our growing and fast paced team. This position will provide day to day administrative support to multiple practitioners and will be the first point of contact for potential clients and other key stakeholders. Acting as a critical member of the front desk team,...
-
Administrative Assistant
1 week ago
Moncton, Canada Eastern Prosthetic Clinic Full time**Job Summary** At the Eastern Prosthetic Clinic, we take care of patients with limb loss and limb difference. From clinical and technical skills to therapeutic and administrative skills; our team of health care professionals has the passion and expertise to ensure that our patients are taken care of. The most important thing for patients to know about us is...
-
Administrative Assistant
1 day ago
Moncton, Canada Metro Hearing & Speech Full timeAdministrative Assistant Skills/Qualifications: - Ability to multi-task with many interruptions. - High attention to detail - Provide administrative support and reception services. - Excellent verbal communication and interpersonal skills. - Experience in office administration including billing, invoicing, answering phones etc. - Client service mindset. -...
-
Administrative Assistant
2 weeks ago
Moncton, Canada eTeam Inc. Full time**Shift**:M-F, 8am-4pm - We are currently seeking an Administrative Assistant to provide a wide variety of clerical and staff support services to support department processes and reporting requirements in accordance with company policies, practices and procedures. - Create/update Word documents or Excel spreadsheets. General office duties, which could...
-
Administrative Assistant
1 day ago
Moncton, Canada Government of New Brunswick – Multiple Departments Full time**Administrative Assistant** **ASL 3 and ASL 4** **All Departments** **All regions** **Open Competition** **Who We Are**: The work we do as provincial public servants has a positive impact on our communities and helps improve the everyday lives of all who call New Brunswick home. Together, we are over 45,000 employees who are passionate problem-solvers, are...
-
Administrative Assistant
3 days ago
Moncton, Canada Food for All NB Full time**L'offre d'emploi en français suit** We are excited to announce a unique collaboration between the New Brunswick Environmental Network (NBEN) and Food For All NB | Aliments pour tous NB (FFA), two bilingual, provincial organizations connecting environmental and food systems leaders and champions across the province to make change. Together, we are seeking...
-
Administrative Assistant
1 day ago
Moncton, Canada UNIFOR Full time**Duties and responsibilities may include, but are not limited to**: - Perform daily administrative functions in a punctual, professional manner; - Prepare Notice to Bargain documents and support Service Representatives during the negotiation process (proposals, collective agreements changes, meeting spaces booking, ratification meetings etc.); - Assist the...
-
Medical Administrative Assistant
2 weeks ago
Moncton, Canada Chiro Clinic Physical Rehab & Massage Full timeChiro Clinic Physical Rehab & Massage is a state-of-the-art medical clinic located in Moncton, New Brunswick that provides effective treatment for musculoskeletal complaints. Understanding that multiple treatment types often work better together, the clinic offers collaborative care consisting of chiropractors, remedial massage therapists, kinesiologists,...
-
Executive Administrative Assistant
2 days ago
Moncton, Canada Medavie Blue Cross Full timeLa Compagnie d’Assurance-vie Croix Bleue du Canada est une entreprise sous réglementation fédérale qui distribue ses produits par l’intermédiaire des différentes Croix Bleue. Elle se spécialise dans les produits d’assurance vie, de prestations du vivant et d’assurance invalidité qui viennent compléter et améliorer la gamme de produits...
-
Receptionist & Administrative Assistant
4 days ago
Moncton, Canada Lounsbury Furniture Limited Full timeCareer Opportunities with Lounsbury Company Limited A great place to work. Careers At Lounsbury Company Limited Current job opportunities are posted here as they become available. Volkswagen Moncton is the fastest-growing Volkswagen dealership in Atlantic Canada. With our growing business, we are currently looking for a Bilingual Receptionist &...
-
Administrative Assistant
2 days ago
Moncton Area, Canada iClean NB Full time**ALL APPLICANTS MUST HAVE A CLEAN CRIMINAL BACKGROUND AND AN OPERATIONAL VEHICLE** **Job Overview** The main objective is cold calls to start, which is temporary in nature. **Responsibilities**: - Perform clerical tasks such as data entry, filing, scanning documents - Answer and direct phone calls using proper phone etiquette - Be attentive and present...
-
Administration Assistant
1 week ago
Moncton, Canada State Government of Victoria, Australia Full timeAdministration Assistant - Accounts Payable/Receivable Job posted: 14/01/2025 Willowbank Primary School opened in 2022 for all year levels, Prep to Year 6 and is located at 385 McGeorge Road, Gisborne. The school has a current enrolment of 375 students and facilities for a long-term enrolment of 475 students. The state-of-the-art school facilities include...
-
Bilingual Administrative Assistant
1 day ago
Moncton, Canada BioScript Solutions Full timeAt BioScript Solutions, we’re committed to simplifying access to specialty care for people with chronic health conditions and rare diseases. From our home base in Atlantic Canada, we’ve grown into a national network of 13 pharmacies, 100+ Coverdale Clinics, and comprehensive patient support programs (NavieGo) that serve thousands of people across the...
-
Accounts Payable/administrative Assistant
1 week ago
Moncton, Canada Peoples Park Tower Full timeThe Accounts Payable Administration position processes invoices from our vendors, prepares cheques and contacts vendors when needed and other administrative duties. This role provides relief for the Receptionist and will answer the phones, and greet visitors, residents, vendors and the public when needed. **General responsibilities include (but not limited...
-
Administrative Assistant
5 days ago
Moncton, Canada HOGAR Inc. Full timeResponsibilities: 1. Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis. 2. Review invoices for accuracy and forward to fiscal department on a timely basis. 3. Maintain inventory log monthly...
-
Administrative Assistant
1 week ago
Moncton, Canada BOMBAY SPICES Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - or equivalent experience - ** Work setting**: - Willing to relocate - Retail/wholesale establishment/distribution centre - ** Tasks**: - Assist with staff consultation and grievance procedures - Schedule and confirm appointments - Oversee the analysis of...
-
Moncton, Canada MCW Group of Companies Full timeSince 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of...
-
Administrative Assistant
4 days ago
Moncton, Canada First Nation school supplies Inc Full timeEducation: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Assist with staff consultation and grievance procedures - Coordinate the activities of the HR department in order to ensure they meet the organization's goals - Coordinate the flow of...
-
Administrative Assistant
6 days ago
Moncton, Canada First Nation school supplies Inc Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Assist with staff consultation and grievance procedures - Coordinate the activities of the HR department in order to ensure they meet the organization's goals - Coordinate the flow of...