Administrative Assistant
4 weeks ago
**Duties and responsibilities may include, but are not limited to**:
- Perform daily administrative functions in a punctual, professional manner;
- Prepare Notice to Bargain documents and support Service Representatives during the negotiation process (proposals, collective agreements changes, meeting spaces booking, ratification meetings etc.);
- Assist the Service Representatives with files related to Arbitration, Mediation and Conciliation;
- Work with the Regional Director, Area Director, Industry Directors and National Representatives to organize multiple conferences, industry council meetings, training courses and prepare materials for national and regional councils, when needed;
- Organize cost-effective travel arrangements and itineraries for staff as required, following the guidelines for travel as described by the National Secretary-Treasurer’s office;
- Use independent judgment to compose, format, and edit letters, memos, minutes, correspondence, reports and presentations from draft stage to finalization;
- Follow an organized filing/document management process for electronic and paper documents;
- Manage schedules/calendars for staff as required;
- Process office invoices with appropriate approvals in a timely manner and handle the petty cash flow.
- Order office supply in conjunction with the national purchasing department.
- Coordinate all office routines and services including phones, security, coffee, cleaners, tenants, building and property maintenance, etc.
- Process office invoices with appropriate approvals in a timely manner.
- Other duties assigned, as needed and/or to assist other COPE staff across Canada.
**Position Requirements**:
- Post-secondary education, diploma holder or equivalent experience;
- Bilingual in French and English is an asset;
- At least 2 years’ experience in a similar role or equivalent;
- Experience in an unionized workplace is required;
- Exceptional knowledge of the bargaining process with no guidance and an ability to source and book interpretation;
- Strong proficiency in online meeting coordination (i.e. Zoom meetings);
**Job Types**: Full-time, Permanent
Pay: From $63,900.00 per year
Additional pay:
- Overtime pay
**Benefits**:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
- Weekends as needed
**Experience**:
- Microsoft Excel: 2 years (required)
- Project management: 2 years (preferred)
- Time management: 2 years (preferred)
- Microsoft Word: 2 years (required)
Work Location: In person
Application deadline: 2024-11-18
-
Administrative Assistant/bookkeeper
7 days ago
Moncton, Canada Celine LeBlanc Administrative Services Full timeAssistant Bookkeeper **Duties**: - Assist with bookkeeping tasks such as data entry, accounts payable, and accounts receivable - Prepare financial reports and statements - Reconcile bank statements and credit card transactions - Maintain accurate and organized financial records - Assist with payroll processing and tax filings - Assist with budgeting and...
-
Administrative Assistant/bookkeeper
4 weeks ago
Moncton, Canada Celine LeBlanc Administrative Services Full timeAssistant Bookkeeper **Duties**: - Assist with bookkeeping tasks such as data entry, accounts payable, and accounts receivable - Prepare financial reports and statements - Reconcile bank statements and credit card transactions - Maintain accurate and organized financial records - Assist with payroll processing and tax filings - Assist with budgeting and...
-
Administrative Assistant
1 week ago
Moncton, Canada Kenneth E Spencer Memorial Home Full time**Job Description: Administrative Assistant** **Position Title**: Administrative Assistant **Department**: Administration **Reports To**: Executive Director of Kenneth E. Spencer Memorial Home **Location**: Kenneth E. Spencer Memorial Home Inc., Moncton, NB **Position Summary**: **Key Responsibilities**: **Executive Support**: - Manage the Executive...
-
Administrative Assistant
4 hours ago
Moncton, Canada ECMC Contracting Inc. Full time**Administrative Assistant - Construction Industry** **Position**: Part-Time to Full-Time (20-40 hours per week) **Start Date**: Immediate **Availability**: Some evening and weekend work required We are seeking a highly organized and detail-oriented **Administrative Assistant** to join our team and support the management staff of a well-established local...
-
Administrative Assistant
1 week ago
Moncton, Canada Set-Way Full time**Job Overview** **Duties** - Perform data entry tasks accurately and efficiently to maintain up-to-date records. - Manage phone systems, including answering calls, directing inquiries, and providing information to patients. - Assist with scheduling appointments and managing the dental office calendar. - Handle clerical duties such as filing, organizing...
-
Administrative Assistant
4 weeks ago
Moncton, Canada Arsenault Bros. Construction Ltd Full time**Administrative Assistant** **Moncton, New Brunswick** Are you an **energetic**, administrative professional looking to work in a **dynamic, progressive** work environment? Do you thrive on organization and multi-tasking? We would love to connect with you. We’re looking for an **Administrative Assistant** to join the Arsenault Bros Construction team. -...
-
Administrative Assistant
3 weeks ago
Moncton, Canada 3% Realty Atlantic Inc Full timeAs an administrative Assistant, you will provide comprehensive administrative support to our CEO/Owner. Your responsibilities will include, but are not limited to - **Administrative Support**: Manage calendars, schedule meetings, and coordinate appointments. - **Client Communication**: Handle correspondence and communications with clients, agents, and...
-
Administrative Assistant
2 weeks ago
Moncton, Canada 3% Realty Atlantic Inc Full time**Applications must be submitted through this online portal** As an administrative Assistant, you will provide comprehensive administrative support to our CEO/Owner. Your responsibilities will include, but are not limited to - **Administrative Support**: Manage calendars, schedule meetings, and coordinate appointments. - **Client Communication**: Handle...
-
Administrative Assistant
3 weeks ago
Moncton, Canada United Way of Greater Moncton & Southeastern NB Region Inc. Full time**Job Title**: Administrative Support Specialist **Location**:Moncton, NB (In person) **Organization**:United Way of Greater Moncton & Southeastern New Brunswick **Employment Type**: Full Time **About Us**: At United Way of Greater Moncton & SENB, we are dedicated to empowering everyone to improve lives and build strong communities. We are seeking a...
-
Administrative Assistant
3 weeks ago
Moncton, Canada Impact Pest Control Full timeAdministrative Assistant Moncton, NB Job Overview: Duties & Responsibilities: - Perform clerical duties such as filing and photocopying, - Handle incoming calls and book jobs in client management system - Daily, weekly and monthly invoicing as needed - Basic bookkeeping tasks such as back reconciliations, managing accounts receivable and accounts...
-
Administrative Assistant
4 weeks ago
Moncton, Canada Metro Hearing & Speech Full timeAdministrative Assistant Skills/Qualifications: - Ability to multi-task with many interruptions. - High attention to detail - Provide administrative support and reception services. - Excellent verbal communication and interpersonal skills. - Experience in office administration including billing, invoicing, answering phones etc. - Client service mindset. -...
-
Administrative Assistant
5 days ago
Moncton, Canada AK Transportation Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - **Tasks**: - Assist with staff consultation and grievance procedures - Schedule and confirm appointments - Prepare budgets and monitor revenues and expenses - Perform administrative tasks - Maintain access lists for security classified records - Co-ordinate...
-
Administrative Assistant
3 weeks ago
Moncton, Canada Brunswick Optical Full time**Company description** Brunswick Optical is one of Moncton's leading opticians, providing expert eye care since 1971 in downtown Moncton. Our optometrist, Dr Monic Nadeau Boudreau, has been with us since 2008. **Job description** This is an administrative assistant job for Dr Monic Nadeau Boudreau, at Brunswick Optical. Duties include: - answering the...
-
Greeter/administrative Assistant
1 week ago
Moncton, Canada Acadia Toyota Full timeAcadia Toyota has an **immediate opening** for a **full-time** Greeter/Administrative Assistant. As part of the Administrative team, you should have an outgoing personality, and be a self-motivated team player with outstanding communications skills. A positive attitude and teamwork are a MUST. As part of the Administrative team, you will assist in...
-
Administrative Assistant
4 weeks ago
Moncton, Canada Government of New Brunswick – Multiple Departments Full time**Administrative Assistant** **ASL 3 and ASL 4** **All Departments** **All regions** **Open Competition** **Who We Are**: The work we do as provincial public servants has a positive impact on our communities and helps improve the everyday lives of all who call New Brunswick home. Together, we are over 45,000 employees who are passionate problem-solvers, are...
-
Administrative Assistant
3 weeks ago
Moncton, Canada VIVA Therapeutic Services Full time**Administrative Assistant Bilingual - Temporary position (12 months)** We are currently seeking **an administrative assistant - Bilingual to join our team in Moncton, N.B.** **VIVA Therapeutic Services **was founded by Danielle Pelletier in 2005, to provide preschool aged children with autism spectrum disorder and their families with high quality,...
-
Language School Administrative Assistant
3 weeks ago
Moncton, Canada Multicultural Association of the Greater Moncton Area Full time**Job Title**: **Language School Administrative Assistant** **Reports to**: **Assistant Language Manager** **Position**: **Full-Time, Permanent** **Languages**: **Bilingual (English/French); additional languages are an asset** **Remuneration**: **$41,600 - 45,760** **The Opportunity** Are you an organized and detail-oriented individual with a knack for...
-
Administrative Assistant Audit
2 days ago
Moncton, Canada Medavie Blue Cross Full timeFor over 75 years, Medavie Blue Cross has been a leading health and wellness partner for individuals, employers and governments across Canada. As a not-for-profit organization, we proudly invest in communities to help address some of Canada’s most pressing health care challenges. We are one of Canada's Most Admired Corporate Cultures, one of Canada’s...
-
Administrative Assistant Audit
15 hours ago
Moncton, New Brunswick, Canada Medavie Blue Cross Full timeFor over 75 years, Medavie Blue Cross has been a leading health and wellness partner for individuals, employers and governments across Canada. As a not-for-profit organization, we proudly invest in communities to help address some of Canada's most pressing health care challenges. We are one of Canada's Most Admired Corporate Cultures, one of Canada's Top...
-
Administrative Assistant
3 weeks ago
Moncton, Canada BOMBAY SPICES Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience - ** Work setting**: - Willing to relocate - Restaurant - ** Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Assist with staff consultation and grievance procedures - Coordinate the activities of the HR department...