Procurement Coordinator
3 days ago
**_Transforming Visions Into Buildings._**
**About Buttcon**
Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and sustainability. We utilize innovative technologies that ensure our projects are completed above expectations. As a company, we are committed to working safely and provide exceptional value in our progressive practices and processes. We believe that active listening, the power of a team, building for the long-term, taking action, and sharing success are the keys to a successful future.
We care about the work we do, the people we work with and making a difference through our work. We strive to provide opportunities for growth and development that empower our people. Our values of Safety, Accountability, Honesty and Integrity, Quality, Entrepreneurial Spirit, and being People-focused, are rooted in our culture and are essential in what we do. Our employees contribute to Buttcon’s success because of their knowledge and dedication to their passion.
If you share our passion for construction, we would like you to be part of our team.
**Procurement Coordinator**
**Summary**
Reports to the Director of Procurement and Vice President of Procurement. The Procurement Specialist will be responsible for managing all procurement tasks for Buttcon. Their main duties include creating Instructions for Bidders packages including detailed scopes of work, managing the tender process, analyzing quotes received to ensure scopes of work are complete, negotiating to finalize sub-contract award, and tracking award amounts compared to budgets.
**Responsibility**:
Subcontractor and Tender Management:
- Assist in qualifying subcontractors and supporting the tender process for stipulated sum projects.
- Help prepare sub-trade tender documents for design-build and construction management projects.
- Support the pre-qualification process for subcontractors to ensure compliance with project requirements.
- Coordinate purchasing materials required on job sites over $500, including obtaining three price quotes when possible and issuing purchase orders.
- Review tender results, compare them with budgets, and prepare letters of recommendations for sub-contract awards.
- Prepare subcontractor contract documents for design-build, construction management, and stipulated sum projects.
Tender Coordination and Communication:
- Coordinate tender calls, organize bidder communications, and respond to queries, while assisting in obtaining information from consultants.
- Maintain records of tender documents, issue addenda, and help prepare bid opening documentation.
- Serve as a point of contact for clients, consultants, and subcontractors during the tender process, ensuring clear and timely communication.
- Assist with the opening of tenders in the presence of the owner, ensuring transparency and proper documentation.
- Assist with the tender process by developing bidder lists, issuing tender packages, and following up with bidders as necessary.
Bid Analysis and Contract Management:
- Help present bid analysis to owners for construction management projects and support in the evaluation of tenders.
- Assist in analyzing quotes and contribute to the negotiation process for sub-contract awards.
- Aid in preparing contracts with subcontractors and ensuring all terms are well-documented and agreed upon.
- Scope review with potential sub-contractors to ensure all project needs are addressed and met.
Budget Monitoring and Quantity Estimation:
- Assist in tracking project sub-contract amounts, comparing them to original budgets, and helping with budget reallocations as needed.
- Support the estimation of material quantities for comparison with subcontractor tender quantities to ensure accuracy and consistency.
- Provide support for the Estimating Department by supplying relevant cost information when needed.
- Assist estimating department in the review of bids at time of tender closing.
Procurement and Supply Chain Support:
- Create, verify, and file purchase orders, ensuring all necessary documentation is completed accurately and in a timely manner.
- Monitor delivery of outstanding purchase orders and expedite with suppliers when necessary to avoid delays.
- Process packing and delivery slips, checking for accuracy, matching products received with purchase orders, and assigning values.
- Liaise with suppliers to ensure technical data sheets are received and maintained in the master list.
- Maintain weekly updates on procurement activities related to tender packages, providing timely reporting and tracking.
- Assist the Estimating team with quote analysis during tender closing periods to support decision-making.
General Support and Coordination:
- Supervise and train Coordinating Assistants to ensu
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