Administrative Assistant
2 weeks ago
**WHO WE ARE**
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
**THE ROLE**
As an Administrative Assistant, you will provide administrative support to the Personnel Support Programs (PSP) staff, including conducting research, data entry and compilation, record keeping, creating presentations and reports, photocopying, correspondence, mass mailing distribution and follow-up, and transcribing notes and minute taking.
You will participate on working groups related to the provision of administrative services; research processes; examine options; recommend service improvements. You will assist in the development, maintenance and distribution of Standard Operating Procedures (SOP’s) for various protocols within the Division.
**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**
College diploma or certificate in office administration, business administration, or a related field AND some years of experience in office administration or in a related field
**Experience**
In office administration
In proofreading and editing
In data entry, data manipulation, record-keeping and retrieval techniques
In maintaining filing systems
In invoice processing
In drafting correspondence and reports
In making travel arrangements and processing travel claims
In organizing meetings, events and conferences
In designing, updating and maintaining electronic reporting forms
In minute taking and transcribing notes
In conducting research
**Competencies, Skills and Abilities**
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
**LANGUAGE REQUIREMENTS**
English or French Essential
Bilingual an asset
Reading: Functional
Writing: Functional
Oral: Functional
**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.
**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
**Retirement Planning**: A Group Savings Plans.
**Learning and Development**: Online learning opportunities and second language training.
**OTHER INFORMATION**
- This position has an assigned location and may allow flexible work options such as remote or hybrid work but the employee must be able to report to the assigned work location at their own cost if required. Remote work may be required depending on health and safety considerations.
- The anticipated term of this position is: until 16 August 2024
**START DATE**
15 May 2023
**INCLUSION AND ACCOMMODATION**
Job Reference: CFMWS06459
-
Administrative Assistant
2 days ago
Ottawa, Canada Upper Room Home Furnishings Full timeUpper Room Home Furnishings is one of the top Ottawa furniture stores in the National capital region. We are a dynamic company with endless career opportunities, quickly expanding, and ready to grow our team!_ We are looking for a responsible full time permanent Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of...
-
Administrative Assistant
5 days ago
Ottawa, Canada The Ottawa Rotary Home Full timeThe Ottawa Rotary Home has been supporting families for over 30 years. We provide both respite and residential support to individuals with special needs. Our professional front-line and nursing staff specialize in helping infants, children, and adults with physical disabilities & complex medical conditions. **Position Responsibilities** Under the direction...
-
Administrative Assistant
1 month ago
Ottawa, Canada Horizons Behaviour Consulting Full timeAdministrative Assistant at Horizons Behaviour Consulting Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our...
-
Administrative Assistant
1 month ago
Ottawa, Canada Bilt Rite Disposal Equipment Ltd Full timeWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. **Responsibilities**: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement...
-
Administrative Assistant
4 weeks ago
Ottawa, Canada Pinchin Ltd. Full time**Administrative Assistant (Contract)** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office for a 6 month contract. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent...
-
Administrative Assistant
1 month ago
Ottawa, Canada Branton Construction Group Full time**About us** We are professional, agile and professional. Must have strong Excel Skills Administrative Assistant **Duties**: - Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to the appropriate department - Perform data entry tasks, ensuring accuracy and completeness of information - Assist with...
-
Administrative Assistant
1 month ago
Ottawa, Canada LeapUX Full timeJob Title: Administrative Assistant **Job Description**: We are seeking a highly organized and proactive Administrative Assistant to join our dynamic digital agency. As an Administrative Assistant, you will play a crucial role in providing essential support across various categories, including communications, HR, finance support, business development,...
-
Administrative Assistant
1 month ago
Ottawa, Canada Excellence French Learning Full timeOffer administrative support as needed, including (but not limited to) managing calendars, scheduling meetings, answering phones and taking detailed messages. - Maintain all sales databases (leads, sales funnel, etc.) - Update our Customer Relationship Manager (CRM) tool with sales forecast, quotes, leads. - Report when required ( excel skills needed!) - Be...
-
Administrative Assistant
4 days ago
Ottawa, Canada LKQ Corporation Full time**LKQ Canada **is looking for an **Administrative Assistant **to join its team! LKQ is a fast-growing sustainable Fortune 300 company and the leader in the automotive repair industry. We provide automotive parts, accessories, PBE and technical services. With over 45,000 employees in 25 countries, LKQ is keeping you moving! We are looking for a dedicated...
-
Administrative Assistant
4 days ago
Ottawa, Canada Pinchin Full timeAdministrative AssistantOttawa, ONToday is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office.The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the...
-
Administrative Assistant
1 month ago
Ottawa, Ontario, Canada Larga Baffin Full timeSalary: $21.00Company Overview|A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing...
-
Administrative Assistant
4 weeks ago
Ottawa, Canada Ottawa Institute of Cognitive Behavioural Therapy Full time**HIRING: ADMINISTRATIVE ASSISTANT** The Ottawa Institute of Cognitive Behavioural Therapy (OICBT) is looking for an Administrative Assistant (full-time). Main duties include, among others, interacting with clients, scheduling appointments, client file management, billing, document production, taking part in multidisciplinary meetings, as well as some...
-
Administrative Assistant
4 weeks ago
Ottawa, Canada BrandSafway Full timeAdministrative Assistant Ottawa,CAN SUMMARY OF POSITION: Reporting to the Branch Manager, the Administrative Assistant performs administrative duties in order to support effective and efficient office operations. Job duties will include but are not limited to the following: RESPONSIBILITIES: Perform general administrative duties (answering the phone,...
-
Administrative Assistant
2 weeks ago
Ottawa, Canada Consumers Energy Services] Full timeJob Description:Job Description *Exciting Opportunity: Join Our Team as an Administrative Assistant at Consumers Energy Services!* Are you ready to embark on an exciting journey with Consumers Energy Services? We are currently seeking a dynamic and dedicated individual to fill the role of Administrative Assistant. If you thrive in a fast-paced environment,...
-
Administrative Assistant
2 weeks ago
Ottawa, Canada Consumers Energy Services] Full timeJob Description:Job Description *Exciting Opportunity: Join Our Team as an Administrative Assistant at Consumers Energy Services!* Are you ready to embark on an exciting journey with Consumers Energy Services? We are currently seeking a dynamic and dedicated individual to fill the role of Administrative Assistant. If you thrive in a fast-paced environment,...
-
Administrative Assistant
1 month ago
Ottawa, Canada Genome Canada Full timeReporting to the Senior Manager of Strategy and Planning, the **Administrative Assistant** will provide overall administrative support to the executive team as well as administrative and operational support across the organization. Responsibilities will include office maintenance, managing complex calendars and providing support across the Corporate...
-
Administrative Assistant
1 month ago
Ottawa, Canada Genome Canada Full timeReporting to the Senior Manager of Strategy and Planning, the **Administrative Assistant** will provide overall administrative support to the executive team as well as administrative and operational support across the organization. Responsibilities will include office maintenance, managing complex calendars and providing support across the Corporate...
-
Administrative Assistant
1 month ago
Ottawa, Canada Canadian Nurses Association Full timeThe Canadian Nurses Association (CNA) is committed to engage highly qualified employees to carry out its objectives and to provide a work environment that is conducive to personal and professional growth. In CNA’s commitment to inclusion and the dismantling of racist and systemic discriminatory practices we are eager to attract a diverse workforce. We will...
-
Administrative Assistant
1 week ago
Ottawa, Canada Children at Risk, Ottawa Full timeChildren at Risk, Ottawa is a Federally-Registered Charity who operates a Summer Day Camp for children diagnosed within the Autism Spectrum Disorders (ASD). 2021 will the 13th Year of Operation for Camp Kaleidoscope and success has been achieved by a 1:1 high-level of Supervision of Staff: Child for the Safety and Security of the ASD Child and other Camp...
-
Administrative Assistant
1 month ago
Ottawa, Canada Reid Management Full time**Position**: Administrative Assistant/ Reception **Reports to**: Property Manager & Board of Directors **Purpose**: To carry out/or oversee all functions related to administration of the property. **Responsibilities**: - Prepare reports and correspondence for the Manager and the Board of Directors - Assist the Manager and Superintendents in day-to-day...