Administrative Assistant

4 days ago

Guelph, Canada Durham Association for Family Resources and Support Full time

**Position**: Administrative Assistant, Accreditation
- **Company**: College of Veterinarians of Ontario
- **Type**: 17 Month Contract
- **Location**: 2 - 71 Hanlon Creek Blvd., Guelph. N1C 0B1

**Where**: Staff may work from home up to three days per week and from the office the remainder of the time

**Imagine **a job where you can use your exceptional administrative and organizational skills to contribute to meeting the organizational and strategic goals of the College of Veterinarians of Ontario (CVO).

**Imagine** a job where you can use your meticulous attention to detail and your strong interpersonal skills to support a dynamic team at the College.

Add a great collaborative team, excellent work life balance, and you have imagined a job at the College of Veterinarians of Ontario.

**About CVO**:
The number **ONE** job for the College is to regulate the delivery of veterinary medicine in Ontario. In serving the public interest, the College seeks to understand the risks involved in the practice of veterinary medicine and collaborates with partners to develop solutions which reduce the potential harm to animals and people.

Our mission is governing the veterinary profession in the public interest and our vision is public confidence in veterinary regulation.

**The Right Fit**

We believe the kind of person you are matters. We have a culture of respect and caring, and we want employees who will thrive in our environment. When we hire, we consider your potential and how you may fit with our team.

**You will succeed here if you are**:
**Attention to Detail **- You are the type of person who values accuracy and you have a history of completing work on time with mínimal errors.

**Collaborative - **You are the type of person who communicates effectively with your team, receives and follows instructions well, and seeks clarification when needed, all while serving customers in a timely manner**.**

**Flexible** - This is a position where you will be wearing many hats and you must be flexible to help senior executives and the greater team as needed.

**What you will be responsible for**:

- Provide administrative support to the Accreditation Department
- Forecast and assign inspections
- Issue renewal letters and prepare correspondence relating to inspections
- Prepare committee meetings and hearing material and participate in relevant meetings
- Schedule dates, meeting room set up, and catering including updating committee members
- Perform receptionist duties as required
- Excellent oral, written and interpersonal communications skills and ability to communicate in a professional and engaging manner
- Proactive approach to work and independent problem-solving skills
- Excellent organizational abilities and time management skills, with the ability to work under pressure, meet deadlines, multitask, and prioritize
- Exceptional attention to detail with the ability to create solutions for complex problems
- Knowledge and ability to work within a legislative framework and/or policy driven organization
- Advanced proficiency in MS Office, Zoom, MS Teams
- Data entry skills with demonstrated speed and accuracy

**Required education and skills background**:

- College Diploma with a preference for a post-secondary degree or diploma in business or a related field
- Minimum 3 years experience in an administrative position supporting senior executives in their full scope of work
- Familiarity with processes for determining and maintaining confidentiality of sensitive materials

CVO is an equal opportunity employer. We encourage all qualified individuals who identify as part of an equity seeking group to apply. We are committed to a barrier-free, equitable, and inclusive recruitment process and workplace.

Our goal is to ensure our Organization and Staff team are reflective of the diversity of the community and we welcome any feedback in this regard.

**How to apply**:
We look forward to hearing from you

**Job Type**: Fixed term contract
Contract length: 17 months

**Benefits**:

- Casual dress
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Guelph, ON N1C 0B1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Data entry: 3 years (required)
- Administrative experience: 3 years (preferred)

Work Location: Hybrid remote in Guelph, ON N1C 0B1

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