Administrative Assistant

6 days ago


Toronto, Canada IBI Group Full time

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers, and technology professionals who share a common desire - to help our clients create liveable, sustainable, and advanced urban environments.

**Job Description**:
**Most of the things you'll do**:

- Perform day-to-day administrative functions to support construction activities and overall department needs
- Schedule/coordinate appointments and meetings
- Attend management and staff meetings; assist in documentation and meeting minutes
- Assist with tracking deliverables, NCR, Safety fractions and corrective actions
- Assist in the weekly approval and processing of staff time sheets and expenses as required
- Develop and maintain a well-organized digital and hard-copy filing system that permits easy reference and rapid retrieval of information
- General office administration as required, including event coordination and providing support to other departments from time to time
- Identify and implement administrative process improvements where possible
- Follow quality assurance/quality control, and health and safety requirements
- Additional ad-hoc administrative and project support as needed

**Qualifications**:
**You'll need to have**:

- 3-5 years experience in an Administrative Assistant and/or Supervisory role needed.
- Must have intermediate to advanced Word, Excel, PowerPoint & Outlook skills.
- Previous experience in the Construction industry required.
- Previous experiene in Architecture and Engineering will be an asset

Additional Information

We are currently in a work from home model during COVID-19, but when we do return to the office we're located at 55 St. Clair Ave West, this office is steps away from St. Clair station and is easily accessible by bike, TTC and car. Occupying 7 floors, with over 700 employees, it is the largest office at IBI Group. The floors are open concept and represent our collaborative approach to projects.

IBI Group provides a competitive benefit package and pays association dues and licensing fees.

LI-PS1



  • Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...


  • Toronto, Canada Dr Irving Isakow and Associates Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking for...


  • Toronto, Canada Young Family and Cosmetic Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada St. Clare's Multifaith Housing Society Full time

    Position: Administrative Assistant Hours of Work: 9:00am to 5:00pm (Monday to Friday) Location: 877 Yonge Street, Toronto St. Clare’s Multifaith Housing Society is a social justice landlord acting in solidarity with people who have experienced homelessness. Our engaged staff innovatively support their efforts to achieve stability by improving and...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - Assisting in daily office duties, and managing our organization’s general administrative activities. - Coordinate Summer Camps and other events - Attending to daily task's QUALIFICATIONS AND...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada Street Haven at the Crossroads Full time

    **Administrative Assistant - Full Time (1 Year Contract)** **Company Overview**: **Position Overview**: The Administrative Assistant will report to and provide comprehensive administrative support to both the Director of Housing and Shelter Services and the Director of Mental Health and Addiction Services. This role involves managing daily clerical tasks,...


  • Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 70 Canuck Ave, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains...


  • Toronto, Canada Richter LLP Full time

    **Richter Office Toronto** **Day in the life as an Administrative Assistant at Richter** As an Administrative Assistant, you will also be responsible for certain assigned administrative and operational tasks that require your high attention to detail and organizational skills. In addition, you will be the first point of contact for the firm, responsible...


  • Toronto, Canada Gadge USA Full time

    Gadge CANADA is a leading national packaging supply and supply-chain solutions company. We have been in business since 1993 and have built a strong reputation for delivering high-quality packaging solutions to our customers. Our company has a wide distribution network and offers scalable service models to meet the unique needs of our clients. We are...


  • Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Toronto, Canada TD Bank Full time

    **Work Location**: Toronto, Ontario, Canada **Hours**: 37.5 **Line of Business**: Administration **Pay Details**: $55,000 - $75,000 CAD The pay details posted reflect a temporary market premium specific to this role that is reassessed annually. **Department Overview**: The legendary customer experience is paramount to everything we do at TD and to...


  • Toronto, Canada Jet-Mate Canada Inc. Full time

    **Job Overview**: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role combines standard administrative duties with a focus on researching customer experiences, making it an ideal opportunity for someone who excels at supporting operational tasks while also offering valuable insights into our customers'...


  • Toronto, Canada Lifemark Health Group Full time

    Senior Administrative Assistant: Permanent Full Time Location: Remote The Senior Administrative Assistant is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You will...


  • Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Toronto, Canada Voxig Full time

    The Administrative Assistant will provide support for various administrative tasks, including managing schedules, organizing documents, and coordinating meetings. You will be responsible for ensuring smooth office operations and providing support to different departments as needed. **Key Responsibilities**: - Manage calendars and schedules for team...


  • Toronto, Canada The HIDI Group Full time

    Salary: We are looking for a Administrative Assistant! HIDI's corporate reputation for providing high quality services with integrity has earned us the trust of our clients, and our people. When you join us, you will find an environment where open dialogue and innovative thinking are highly encouraged. We believe that challenging you with a diversity of...


  • Toronto, Canada The HIDI Group Full time

    We are looking for a Administrative Assistant! HIDI’s corporate reputation for providing high quality services with integrity has earned us the trust of our clients, and our people. When you join us, you will find an environment where open dialogue and innovative thinking are highly encouraged. We believe that challenging you with a diversity of...


  • Toronto, Canada Lifemark Health Group Full time

    **Administrative Assistant** **Status**:Permanent Part Time **Location**: Remote The** Administrative Assistant** is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You...