Immigration & Mobility Coordinator

4 weeks ago

Etobicoke, Canada Aecon Group Inc. Full time

Company operating name: Aecon Construction Group Inc.

Business legal name: Aecon Construction Group Inc.

Business address: 20 Carlson Court, Suite 105 Toronto, Ontario M9W 7K6

Title of position: Immigration & Mobility Coordinator

NOC: 12101 - Human resources and recruitment officers

Location of Work: Toronto, Ontario and across Canada

Office Location: Work is located at 20 Carlson Court, Suite 105 Toronto, Ontario M9W 7K6 and Aecon sites across Canada

Terms of Employment: This is a full-time, permanent position

Employment Conditions: Day, Morning, Evening

Start Date: As soon as possible

Number of positions: 1

Travel Requirements: Travel will be required to Aecon’s sites throughout Canada

Language: Must speak, read, and write in English

**Key Responsibilities**
- Serve as a trusted advisor for our clients, with the expertise to advise on US and international immigration and tax laws and provide exceptional relocation services, ensuring successful integration of employees and their families into new countries
- Provide US and international project mobility guidance and support, including researching visa and work permit requirements
- Provide support for LMIA’s and Canadian work permits
- Facilitate the smooth transition of cross-border talent by liaising between the employee, HR, payroll, benefits, tax and operations
- Manage tax process and filing requirements for employees, including preparation of secondment agreements and certificates of coverage, TEQ repayment tracking and act as the liaison between accountant and employees to manage tax returns and refunds
- Under Director’s supervision, conduct research and benchmarking and remain current on emerging legislation and best practices within the field of immigration and mobility
- Develop and enhance templates, checklists, brochures and policies for cross-border and international projects, including developing a US playbook, managing US SharePoint site and compiling and maintaining Business Traveler Policy
- Provide strategic input into the continued development of ‘best in class’ mobility programs and practices
- Audit and track employee’s travel outside of their home country
- Source relevant service providers internationally and in the US and make recommendations to the Director
- Provide comprehensive relocation support for arriving and departing expats, including; housing, shipping of personal goods, setting up bank accounts, school enrollment, vehicle assignments as required
- Develop and recommend overall global mobility policies and programs for the organization, as well as specific enhancements to current policies, programs and practices
- Develop, manage and foster key relationships with vendors such as realtors, movers, tax advisors, relocation providers, etc.
- Advise employees on international and domestic moves
- Maintain crossborder policies and templates

**Required Knowledge and Skills**
- Post-secondary education in a field related to personnel management such as business administration, industrial relations, commerce or completion of a professional development program in personnel administration or equivalent
- 2-3 years’ experience working in immigration
- 2-3 years’ experience working in mobility
- 2-3 years’ experience working in human resources or talent acquisition
- 2-3 years’ experience working in recruitment, sourcing and hiring talent
- Previous experience supporting construction industry in HR capacity
- Strong understanding of Canadian and/or US immigration laws
- Ability to work in a fast paced, dynamic and matrixed environment / structure with high resiliency
- Superior problem solving skills, ability to demonstrate agility in creating valuable solutions to complex issues quickly
- Proven ability to maintain confidential information
- Demonstrated attention to detail
- Strategic thinker
- Ability to prioritize and balance multiple assignments and accountabilities
- Tactful and effective written and verbal communication skills, ability to interact with all levels
- within the organization and influence as required
- Strong reporting, analytical and process improvement skills
- Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders
- Demonstrated ability to build strong partnerships with all level of employees through intuitive business insight and personal credibility; this includes the ability to make recommendations and influence outcomes
- Desire to effect change and suggest process improvements with ability to implement and deliver timely results

**Compensation and Benefits**
- $66,000 to $68,000 annually
- Work 37.5 hours/week
- Health benefits, such as prescription drug, medical services, dental and vision, and emergency out-of-country coverage, administered through our carrier, Canada Life
- Income replacement benefits such as short and long term disability insurance, life a

  • Immigration Assistant

    4 months ago

    Etobicoke, Canada New Jain Immigration Services Full time

    Job Overview: We are seeking a detail-oriented and highly organized Assistant to join our team. As an Assistant, you will provide administrative support to ensure the smooth operation of our office. This is a full-time position with opportunities for growth and development. **Responsibilities**: - Coordinate the flow of information - Open and distribute...

  • Immigration Law Clerk

    2 days ago

    Etobicoke, Ontario, Canada Loopstra Nixon LLP Full time

    Immigration Law Clerk OpportunityWe are seeking a highly skilled Immigration Law Clerk to join our team on a 10-month contract. As a key member of our team, you will provide vital support to our lawyers, ensuring the effective management of their practice.Key Responsibilities:Drafting and Preparing Legal Documents: You will be responsible for drafting and...

  • Immigration Law Clerk

    2 days ago

    Etobicoke, Ontario, Canada Loopstra Nixon LLP Full time

    Immigration Law Clerk OpportunityWe are seeking a highly skilled Immigration Law Clerk to join our team on a 10-month contract. As a key member of our team, you will provide vital support to our lawyers, ensuring the effective management of their practice.Key Responsibilities:Drafting and Preparing Legal Documents: You will be responsible for drafting and...

  • Immigration Law Clerk

    2 days ago

    Etobicoke, Canada Loopstra Nixon LLP Full time

    We are currently seeking an Immigration Law Clerk to join our firm on a 10-month contract, covering a maternity leave. As an integral member of our team, the Immigration Law Clerk will provide vital support to our lawyers, ensuring the effective management of their practice. The ideal candidate will possess 1-3 years of experience in a similar role, with...

  • Immigration Law Clerk

    3 days ago

    Etobicoke, Canada Loopstra Nixon LLP Full time

    We are currently seeking an Immigration Law Clerk to join our firm on a 10-month contract, covering a maternity leave. As an integral member of our team, the Immigration Law Clerk will provide vital support to our lawyers, ensuring the effective management of their practice. The ideal candidate will possess 1-3 years of experience in a similar role, with...

  • Immigration Law Clerk

    1 day ago

    Etobicoke, Canada Loopstra Nixon LLP Full time

    We are currently seeking an Immigration Law Clerk to join our firm on a 10-month contract, covering a maternity leave. As an integral member of our team, the Immigration Law Clerk will provide vital support to our lawyers, ensuring the effective management of their practice. The ideal candidate will possess 1-3 years of experience in a similar role, with...

  • Immigration Law Clerk

    2 days ago

    Etobicoke, ON, Canada Loopstra Nixon LLP Full time

    We are currently seeking an Immigration Law Clerk to join our firm on a 10-month contract, covering a maternity leave. As an integral member of our team, the Immigration Law Clerk will provide vital support to our lawyers, ensuring the effective management of their practice. The ideal candidate will possess 1-3 years of experience in a similar role, with...

  • Administrative Assistant

    4 months ago

    Etobicoke, Canada Swagat Immigration Inc. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Asset languages**: - Hindi - Gujarati - Panjabi; Punjabi **Tasks**: - Coordinate the flow of information within the team - Plan and organize daily operations - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Manage contracts -...

  • Public Relations Coordinator

    3 months ago

    Etobicoke, Canada Life Ashore Immigration Consultancy Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: Master's degree - Experience: 1 year to less than 2 years - Public relations/image management - International business/trade/commerce **Work setting**: - Consulting firm - Urban area **Tasks**: - Perform administrative tasks - Plan development projects - Respond to...

  • Student Mobility Advisor

    4 months ago

    Etobicoke, Canada Humber Full time

    **Student Mobility Advisor, Office of the Registrar - Appendix D** - (26872) **Find Your Spot at Humber** If you are interested in higher education and are looking to contribute to the largest polytechnic College in Ontario as we shape the future of our students and communities, here is your opportunity to join our team. At Humber, our career paths open...

  • Social Media Coordinator

    3 months ago

    Etobicoke, Canada Red Label Vacations Full time

    **Position**:Social Media Coordinator **Reports to**:Social Media Manager **Department**:Marketing, Communications, Analytics & Creative Services **Location**:Remote / Toronto *** This position calls for a mix of creativity, innovation, and sharp organizational skills to amp up our social media presence. You'll be in charge of creating and rolling out...

  • Recruitment Coordinator

    4 months ago

    Etobicoke, Canada Humber Full time

    **Recruitment Coordinator, Student Mobility - Office of the Registrar - Appendix D** - (29817) **Find Your Spot at Humber** At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we...

  • Import Logistics Coordinator

    4 months ago

    Etobicoke, Canada BDP International Full time

    **JOB DESCRIPTION ** **About PSA BDP**: - PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 5,500 people worldwide._ - We are a team that celebrates our unique diversity and...

  • Client Relations Specialist

    3 months ago

    Etobicoke, Canada Immigrate AI Full time

    Welcome to Immigrate.ai, an ambitious disruptor poised to soar to unicorn status in the near future. At the forefront of innovation, we're harnessing the power of artificial intelligence to revolutionize the immigration landscape, paving the way for a brighter, more accessible future. We are dedicated to delivering cutting-edge solutions that not only meet...

  • Employment Counsellor/workplace Coordinator

    3 months ago

    Etobicoke, Canada Polycultural Immigrant and Community Services Full time

    **Position Title**:Employment Counsellor/Workplace Coordinator **Organization Structure**:Reports to the Programs Manager **Job Classification**:Workplace Coordinator **Job Status**:Full-time position starting ASAP **Number of Positions**:1 **Location**:Etobicoke **Wages**:$27.47/hour for 40 hours/week **This is a bargaining unit position.** **About...

  • Office Manager

    3 months ago

    Etobicoke, Canada Abedorc Productions Inc Full time

    About Us: Established in 1999, Abedorc Media Inc, a prominent leader in the entertainment industry, is headquartered in Toronto, Canada. Committed to providing premium entertainment services, we specialize in concerts with African artists, artist promotions, stage equipment rentals, recording studio facilities, media conversion, and more. Our diverse...

  • Nursing Department Coordinator

    3 days ago

    Etobicoke, Ontario, Canada Sienna Senior Living Full time

    Nursing Clerk Job DescriptionAt Sienna Senior Living, we're committed to delivering exceptional care and services to our residents. As a Nursing Clerk, you'll play a vital role in supporting our nursing team and contributing to the well-being of our residents.Key Responsibilities:Provide administrative support to the nursing department, ensuring seamless...

  • Nursing Department Coordinator

    2 days ago

    Etobicoke, Ontario, Canada Sienna Senior Living Full time

    Nursing Clerk Job DescriptionAt Sienna Senior Living, we're committed to delivering exceptional care and services to our residents. As a Nursing Clerk, you'll play a vital role in supporting our nursing team and contributing to the well-being of our residents.Key Responsibilities:Provide administrative support to the nursing department, ensuring seamless...

  • Nursing Department Coordinator

    2 days ago

    Etobicoke, Ontario, Canada Sienna Senior Living Full time

    Nursing Clerk Job DescriptionAt Sienna Senior Living, we're committed to delivering exceptional care and services to our residents. As a Nursing Clerk, you'll play a vital role in supporting our nursing team and contributing to the well-being of our residents.Key Responsibilities:Provide administrative support to the nursing department, ensuring seamless...

  • Nursing Department Coordinator

    2 days ago

    Etobicoke, Ontario, Canada Sienna Senior Living Full time

    Nursing Clerk Job DescriptionAt Sienna Senior Living, we're committed to delivering exceptional care and services to our residents. As a Nursing Clerk, you'll play a vital role in supporting our nursing team and contributing to the well-being of our residents.Key Responsibilities:Provide administrative support to the nursing department, ensuring seamless...