Immigration & Mobility Coordinator

4 months ago

Etobicoke, Canada Aecon Group Inc. Full time

Company operating name: Aecon Construction Group Inc.

Business legal name: Aecon Construction Group Inc.

Business address: 20 Carlson Court, Suite 105 Toronto, Ontario M9W 7K6

Title of position: Immigration & Mobility Coordinator

NOC: 12101 - Human resources and recruitment officers

Location of Work: Toronto, Ontario and across Canada

Office Location: Work is located at 20 Carlson Court, Suite 105 Toronto, Ontario M9W 7K6 and Aecon sites across Canada

Terms of Employment: This is a full-time, permanent position

Employment Conditions: Day, Morning, Evening

Start Date: As soon as possible

Number of positions: 1

Travel Requirements: Travel will be required to Aecon’s sites throughout Canada

Language: Must speak, read, and write in English

**Key Responsibilities**
- Serve as a trusted advisor for our clients, with the expertise to advise on US and international immigration and tax laws and provide exceptional relocation services, ensuring successful integration of employees and their families into new countries
- Provide US and international project mobility guidance and support, including researching visa and work permit requirements
- Provide support for LMIA’s and Canadian work permits
- Facilitate the smooth transition of cross-border talent by liaising between the employee, HR, payroll, benefits, tax and operations
- Manage tax process and filing requirements for employees, including preparation of secondment agreements and certificates of coverage, TEQ repayment tracking and act as the liaison between accountant and employees to manage tax returns and refunds
- Under Director’s supervision, conduct research and benchmarking and remain current on emerging legislation and best practices within the field of immigration and mobility
- Develop and enhance templates, checklists, brochures and policies for cross-border and international projects, including developing a US playbook, managing US SharePoint site and compiling and maintaining Business Traveler Policy
- Provide strategic input into the continued development of ‘best in class’ mobility programs and practices
- Audit and track employee’s travel outside of their home country
- Source relevant service providers internationally and in the US and make recommendations to the Director
- Provide comprehensive relocation support for arriving and departing expats, including; housing, shipping of personal goods, setting up bank accounts, school enrollment, vehicle assignments as required
- Develop and recommend overall global mobility policies and programs for the organization, as well as specific enhancements to current policies, programs and practices
- Develop, manage and foster key relationships with vendors such as realtors, movers, tax advisors, relocation providers, etc.
- Advise employees on international and domestic moves
- Maintain crossborder policies and templates

**Required Knowledge and Skills**
- Post-secondary education in a field related to personnel management such as business administration, industrial relations, commerce or completion of a professional development program in personnel administration or equivalent
- 2-3 years’ experience working in immigration
- 2-3 years’ experience working in mobility
- 2-3 years’ experience working in human resources or talent acquisition
- 2-3 years’ experience working in recruitment, sourcing and hiring talent
- Previous experience supporting construction industry in HR capacity
- Strong understanding of Canadian and/or US immigration laws
- Ability to work in a fast paced, dynamic and matrixed environment / structure with high resiliency
- Superior problem solving skills, ability to demonstrate agility in creating valuable solutions to complex issues quickly
- Proven ability to maintain confidential information
- Demonstrated attention to detail
- Strategic thinker
- Ability to prioritize and balance multiple assignments and accountabilities
- Tactful and effective written and verbal communication skills, ability to interact with all levels
- within the organization and influence as required
- Strong reporting, analytical and process improvement skills
- Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders
- Demonstrated ability to build strong partnerships with all level of employees through intuitive business insight and personal credibility; this includes the ability to make recommendations and influence outcomes
- Desire to effect change and suggest process improvements with ability to implement and deliver timely results

**Compensation and Benefits**
- $66,000 to $68,000 annually
- Work 37.5 hours/week
- Health benefits, such as prescription drug, medical services, dental and vision, and emergency out-of-country coverage, administered through our carrier, Canada Life
- Income replacement benefits such as short and long term disability insurance, life a

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