Office Administrator

5 days ago


Oakville, Canada The Beer Store Full time

**The Role**

We are currently searching for an **Office Administrator** reporting to the **Manager, Business Unit, Draught Services**. This is a **Full-Time Permanent **opportunity**.**

**Location**: Oakville, ON. The option for hybrid/flex work is not available as we are a service division.

Who We Are

Draught Services, a division within The Beer Store, is Canada’s oldest and largest draught service and equipment company established since 1947. We work with Brewers and Licensees towards the common goal of promoting the highest quality draught beer experience through industry leading installation, global partnerships, and an established US and Canadian dealer network. We offer nationwide installation, system cleaning and service, and support and offer Canada’s premier Keg repair service.

What You’ll Be Doing
- Manage and direct all functions of the Accounts Payable position which includes processing of all invoices for payment ensuring we meet the deadlines and payment terms as set out by TBS and owner brewers.
- Receive, code and input into Navision all general invoices
- Receive, match PO and code all inventory invoices working with the procurement department
- Manage the project subcontract invoice process - ensure all processes are followed prior to approval and posting
- Manage the Freight & refrigeration invoice process
- Update NAV with payment information when corporate cheque register is received and reconcile accounts.
- Maintain, update and set up new vendors once the information has been provided to Corporate and the vendor number has been issued
- Prepare monthly accruals for approval
- Reconcile all vendor accounts at month end to ensure all invoices are being paid as scheduled
- Administer the payroll process internally with all parties including Warehouse Manager, Field Managers, Business Unit Manager including approvals and managing the weekly spreadsheet for approval and entry into the time data sheets required for Sales Analysis
- Respond to customers inquiries on phone and transfer as required and/or page out service requests to Field Technicians
- Respond to customer and service rep inquiries regarding status of accounts, outstanding invoices, monies owed, copies requested etc.
- Take credit card payments from licensees calling in who want to clear up their outstanding accounts.
- Provide relief for A/R position
- Perform other related duties and projects as assigned

Who You Are - Your Knowledge, Skills & Experience
- Minimum Grade 12
- Basic knowledge of business / accounting principles
- 2-3 years experience in a similar role which would encompass with payables, receivables or payroll
- Intermediate computer skills on Microsoft Office suite of products along with Dynamics NAV
- Ability to manage multiple tasks in order to produce high quality work and meet multiple conflicting deadlines.
- Good written and oral communication skills
- Self starter - should be able to work with little direction to meet the required deadlines

**Application Deadline: ASAP**

Equal Opportunity Employer

We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, equity and inclusion are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.

LI-Onsite



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