Payroll Officer

3 weeks ago


Toronto, Canada University of Toronto Full time

**Date Posted**:12/12/2024
**Req ID**: 41102
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Postgraduate Medical Education
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00002696

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The Office of Postgraduate Medical Education (PGME) offers a collaborative professional learning environment dedicated to supporting learners, faculty and staff. We offer a respectful team-oriented culture and value the dedication and innovation of all staff who contribute to our mission. We believe in ongoing improvement and innovation and promote a strong commitment to work-life balance among our employees.

As Payroll Clerk, you will act as the first point of contact for the operation of the central postgraduate payroll system for over 1,800 residents (the Toronto Hospitals Postgraduate Payroll Association (THPPA)) utilizing an automated payroll system. The incumbent will be responsible for responding to benefit, salary, and contract inquiries from residents and liaise with agency representatives to ensure the benefits assignedare applied accurately and in a timely manner. You will also play a role in generating reports for decision-making purposes, such as conducting salary and cost benefit analyses. Your strong attention to detail and ability to provide exceptional customerservice will help support PGME’s overall mission and goals.

**Your responsibilities will include**:

- Receiving information from the PGME Registration Department to establish pay levels for learners. Keeping updated on information regarding changes in pay levels, additions, and withdrawals. Ensuring the timely transmittal of this information and determining the need for retroactive in pay level adjustments, additional learner payments, or retrieval of overpaid funds.
- Preparing and processing payroll records, including entering salary and/or employee information in HRIS
- Troubleshooting and resolving payroll discrepancies
- Conducting salary and cost benefit analysis and generating reports
- Writing routine documents and correspondence
- Handling sensitive and/or confidential information
- Keeping well informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three (3) years of relevant payroll experience within an academic and/or health care setting supporting academic stakeholders at various levels.
- Demonstrated experience processing payroll records, including the ability to troubleshoot payroll discrepancies.
- Demonstrated experience with FIS, HRIS, POWER and Powerpay Plus payroll systems and benefit administration.
- Experience in reconciling accounts and reports; knowledge of benefits policies related to the Professional Association of Residents of Ontario (PARO) and the Ontario Hospitals Association (OHA) collective agreement
- Knowledge of payroll procedures and processes including compensation, maternity/parental leave benefits and related legislation.
- Demonstrated front-line experience with a variety of contacts, including, Faculty and students.
- Experience writing, editing and preparing correspondence and reports
- Proficiency in gathering, collecting and analyzing data; Experience utilizing data to generate reports.
- Strong understanding of the importance in maintaining the utmost confidentiality with respect to handling sensitive information.
- Exceptional interpersonal and communication skills, both verbal and written.
- Strong organizational skills and an ability to multi-task and meet deadlines
- Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
- Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality and accuracy
- Strong technical aptitude, including proficiency using Microsoft Office Applications (Word, PowerPoint, Outlook, Excel) and HRIS systems.

**To be successful in this role you will be**:

- Approachable
- Communicator
- Meticulous
- Organized
- Possess a positive attitude
- Resourceful

**This is a term position of 6 months.**

**Closing Date**: 12/20/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Finance/Budget/Planning/Audit
**Recruiter**: Amanda Krmek

**Lived Experience Statement



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