Payroll Specialist

3 months ago

Toronto, Canada Chelsea Hotel Full time

Job Summary
- The Payroll Specialist prepares all payroll paperwork required for hourly payroll. Review time & attendance system for hourly staff ona daily/weekly basis. Prepare R.O.Es and any other documentation as required. After every pay period ensure all paperwork is filed in Payroll or Human Resources office. Runs full payroll in the absence of Payroll Manager.
- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks
Review daily time & attendance for all hourly staff in the hotel. Check for missed punches, unexplainedabsences, rate discrepancies and follow up with managers.
Responsible for weekly interface and balancing of hours from into payroll system.
Must be self-motivated and have a high degree of analytical ability and confidentiality, and work in a safe, prudent, and organized manner.
Report to relevant government authorities about issues such as taxation, gratuities, quantities, and any other payroll matters.
Communicate with department heads about payroll issues.
Maintain accurate records of payroll documentation and transactions.
Input daily gratuities for room service attendants and Bellmen into worksheets.
Produce a labour report on a daily basis based on company standards.
Accurate and timely preparation and distribution of Records of Employment.
Preparation of manual cheques when required.
Processing of paperwork for each pay period to be posted into payroll system.
Sorting and distribution of pay stubs to departments.
If necessary, assist department heads in setting up computerized scheduling modules based on their labour standards.
Perform all duties in the absence of the Payroll Manager.
Ensure the hotel’s systems and internal controls, that are applicable to the payroll function, are followed.
Balance and prepare union contribution reports for each pay period.
Maintain hourly and salaried staff time off (vacation) balances.
This is an on-site position and is not eligible for telecommuting.
- Performs any other duties as assigned by the Payroll Manager, Accounting or Human Resources management

**_Business_**_ _**
- Office administration, including filing of pay period information.

**_Customer Satisfaction_**_ _**
- Responds to employee inquires for all hourly staff.

**_Process Improvement/ Productivity_**_ _**
- Complies with Hotel Policies and Procedures.
Maintaining confidential information by adhering to legal and ethical standards
Contribute to cost efficiency by timely detention of errors.
- Requirement
- **_Working Experience_**_ _**
Minimum 2 years of experience working in a payroll or HR departments
- Knowledge in accounting - journals, reconciliations etc.

**_Knowledge_**_ _**
Must have previous knowledge in working with automated time management and payroll systems (Ceridian, ADP, UKG, etc.)
- Must have exceptional computer skills and must have advanced knowledge in Excel.
- Must be knowledgeable in all payroll legislations and associated employment standards.
- Experience in working with 500+ employees payroll with labour union environment an asset.

**_Education_**_ _**
College Diploma
- Canadian Payroll Association approved courses - Level One completion preferred.

**_Soft Skills_**_ _**
Must have excellent interpersonal and communication skills

**_Language_**_ _**
Must be fluent in English
- Second language an asset

**_Physical Requirements_**_ _**
Must be able to sit for long periods of time
- Terms of employment
Full time

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