Administrative Assistant
5 months ago
Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Bachelor's degree
- Experience: 7 months to less than 1 year
**Work setting**:
- Education
**Tasks**:
- Supervise other workers
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Oversee the preparation of reports
- Oversee development of communication strategies
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Liaise with management, union officials and HR consultants
- Advise senior management
- Plan, organize, direct, control and evaluate daily operations
**Supervision**:
- 1 to 2 people
- 3-4 people
- 5-10 people
- 11-15 people
**Computer and technology knowledge**:
- Google Docs
- MS Excel
- MS PowerPoint
- MS Word
- MS Windows
- MS Outlook
**Area of specialization**:
- Correspondence
- Reports and records
**Work conditions and physical capabilities**:
- Work under pressure
- Repetitive tasks
- Attention to detail
- Large workload
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
**Screening questions**:
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Financial benefits**:
- Bonus
**Other benefits**:
- Free parking available
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