Administrative Assistant/receptionist

3 days ago

Maple, Canada Elite Construction Full time

Elite Construction, is a privately owned, full-service construction company that began operations in 1987. Elite has earned a reputation for its unrivaled knowledge and consistent ability to manage even the most ambitious projects successfully.

**Roles and Responsibilities you can expect in this role**:
**Administrative and Reception Duties**:

- Answer all incoming calls and direct accordingly, take messages, greet incoming guests to the office, coordinate couriers, sending and receiving general office correspondence and ensure company guest sign-in mandates are met
- Maintain the general filing system and file all correspondence, as required
- Maintain office equipment stock and supplies
- Provide administrative and clerical support to Senior Executives and all project staff as required
- Ensure a clean and professional appearance of all areas of the office
- Maintain a suitable inventory of all appropriate office and kitchen supplies
- Update and maintain company contact list
- Creates and maintains templates for forms, letters, tracking spreadsheets, etc.
- Assists with organizing meetings and/or trainings, including arranging for catering, locations, and distribution of information.
- Proficient with Microsoft Office, Adobe Acrobat
- Download, printing/send for printing all incoming RFP’s/RFSQ’s/RFT’s as required.
- All other duties as may be required

**Qualifications**:

- 5 years' Administrative/Reception experience
- Excellent communication skills
- Professional attitude and highly organized
- Multi-tasking skills and flexibility
- Successful working under pressure and meeting tight deadlines

**Additional Qualifications an Asset**
- 3 - 5 years working with tenders/proposals
- Prepare tender/proposal documents for closing, upload to appropriate closing site
- Compile and prepare materials based on client's requirements, writing and editing.
- Coordinate/manage outside consultant partners' contributions to joint proposals when required.
- Standardizing proposals and proofreading/editing of contents for proper grammar, spelling, comprehension and style
- Experience with MERX, Biddingo, Bids & Tenders, Ariba, BonFire and other eProcurement websites

**Compensation**
- Competitive Salary and Benefits

Only those with required experience and background will be contacted. We thank everyone in advance for their interest in this posting.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- administrative assistant: 5 years (required)
- receptionist: 3 years (required)

Work Location: In person

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