Accounts Payable Supervisor

1 week ago

London, Canada Alimentiv Full time

Responsible for ensuring accurate and timely processing of invoices, accruals, and reconciliations to meet month-end deadlines, monitoring payment schedules, and managing vendor relationships. Plays a crucial role in ensuring the smooth operations of Accounts Payable (AP) team, process improvements, maintaining financial integrity, and supporting the broader financial goals of the organization. The Accounts Payable (AP) Supervisor will be expected to lead, coach, and mentor a team of employees including hiring, managing staff performance, and retention. As required, this role will provide accounting support and communicate financial information and reports to the Sr. Manager, Accounting.

**Invoice Processing and Verification**:

- Overseeing the review and approval of invoices, accruals, and reconciliations, and ensuring accuracy and timeliness, completeness, compliance, and that the process is being adhered to and executed by the AP team.
- Oversee and approve creation of new vendors
- Assisting with invoice review and approval as well as accruals and reconciliations as needed.
- Ensure coordination with other departments to obtain necessary approvals and resolve any discrepancies or issues with invoices, accruals, statements, etc.
- Monitor invoice aging and prioritize payments to ensure timely settlement of obligations to maintain good relationships with vendors.

**Process Improvement and Efficiency**:

- Identify opportunities to streamline AP processes, eliminate redundancies, and improve efficiency.
- Involved in implementation and ongoing enhancements to automation tools and software solutions to improve productivity and accuracy in invoice processing and payment management.
- Along with the Sr. Manager, Accounting, develop and continuously evaluate and update accounts payable policies, procedures, and workflows to align with best practices and industry standards

**Personnel Management**:

- Oversee the daily operations of the AP team, providing guidance, support, and direction.
- Assign tasks and responsibilities to team members, ensuring workload balance and adherence to deadlines.
- Lead, coach, and mentor the AP team, including hiring and retention, managing staff performance, providing feedback, and identifying opportunities for training and development.
- Working with Sr. Manager, Accounting, ensuring appropriate level of staff cross training to have sufficient coverage throughout the year.

**Payment Processing and Cash Management**:

- Manage the review and approvals of payments, including electronic/manual methods, and ensure the payment process is being adhered to and executed by the AP team.
- Coordinate with treasury to optimize cash management and liquidity.
- Monitor reconciliation of AP transactions, resolve discrepancies, and ensure accurate recording of financial data.

**Compliance and Reporting**:

- Ensure compliance with accounting standards, tax regulations (vendor invoice sales tax, 1099, T4A, etc.), and internal controls related to accounts payable processes.
- Generate reports and analysis on accounts payable metrics, such as aging reports, internal processing timelines, and payment trends.
- Assist in audits by providing documentation, explanations, and support for accounts payable transactions and processes.

**Qualifications**:

- Minimum of a Post-secondary certificate (Accounting or Finance specialization preferred) and 4-6 years of progressive Accounting experience.
- Minimum of 2 years in supervisory capacity
- Certification in accounting (ie. CPA) preferred
- Excellent communication skills and interpersonal skills
- High degree of financial and problem-solving ability
- Strong analytical skills and attention to detail
- Driven, motivated, and a team player
- Highly proficient in Microsoft Excel (ability to work with large databases in an efficient manner)
- Strong understanding of ERP systems, AP systems, and integrations. Preferred experience with: Acumatica, Concur, Celigo
- Strong business and financial acumen
- Strong leadership skills
- Ability to multitask, prioritize, and meet deadlines in a fast-paced environment

**Working Conditions**:

- Home-based

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