Health and Safety Coordinator/ Office Administrator

5 months ago

Edmonton, Canada TWD Technologies Ltd. Full time

**Health and Safety Coordinator/ Office Administrator**

**About GNEC**:
We are Consulting Engineers Specializing in the key disciplines Roadway and Area Lighting, Traffic Engineering, Intelligent Transportation Systems, Utility and Telecom, and Building and Specialty Electrical, GNEC provides outstanding service with a culture of curiosity and innovation. Our team is comprised of professional engineers with backgrounds in electrical and civil engineering, designers, technicians, AutoCAD gurus and support personnel.

GNEC is a wholly owned subsidiary of TWD Technologies Ltd - and we are growing. Together, we have 13 offices across Canada and service the needs of multiple industries. No two days are ever the same in our line of work and the opportunities for growth, development, and exciting new adventures are endless.

TWD is currently seeking a Health and Safety Coordinator/ Office Administrator in Edmonton, AB.

As a Office Admin and Health and Safety Coordinator, reporting to the General Manager, you will assist with the day-to-day operations of the office and be responsible for HSE. You will be armed with a “can do” attitude, you strive to provide value driven solutions to the needs of all members of the organization. You have an outgoing personality and work hard to build relationships with co-workers both in person and virtually.

If you have a background in both General Office Administration and Occupational Health and Safety, this might be the perfect role for you We are looking for a highly motivated individual to join our Sherwood Park team in a blended role of **Health and Safety Coordinator/ Office Administrator.**

**Responsibilities**:
**Health and Safety**
- Develop, implement and maintain Health and Safety related policies and procedures to comply with Industry Standards, Provincial Government Legislation and third party regulatory boards and memberships as required
- Conduct annual audits of the Alberta Health and Safety Program in accordance with COR requirements, create post audit action plan and implement corrective actions
- Conduct annual reviews of the Health and Safety Program for other non-certified jurisdictions, create post review action plans and implement corrective actions
- Facilitate onboarding and new employee Health and Safety Orientations for Western Canada staff
- Maintain employee Health and Safety Training records and certifications
- Conduct Health and Safety Meetings with all Western Office Staff in accordance with company requirements; conduct Joint Health and Safety Committee meetings for GNEC offices in accordance with company policy
- Ensure inspections are being conducted as per company policy including office needs (ie, fire drill, fire extinguisher recertification)
- Maintain incident reporting and tracking and conduct incident investigations and report to the appropriate authorities as required
- Develop and communicate project specific safety plans for clients as required
- Maintain ISNetworld Accounts for GNEC/ TWD, and ensure stats update on a monthly basis.
- Complete safety requirements for proposals and bids as required
- Collect relative safety documentation from employees, review and make recommendations for improvement, file and maintain records as required
- Maintain the Emergency Response Plan for Western Canada’s offices
- Stay abreast on compliance with Provincial Legislation for Western Canada as well as Industry Standards, make edits to the Health and Safety Program as required
- Support safety improvement program
- Other duties as required

**General Office Administration**
- Professionally greet all visitors and notify employees of clients’ arrivals as needed
- General office and staff support (could include some project admin, ie printing, formatting documents and sending hours summaries to clients)
- Answer and respond to all incoming telephone calls and route as necessary
- Coordinate and assist with workplace security including issuing and retrieving security codes and keys, maintaining the visitor log, etc.
- Receiving and distributing mail - sending outgoing mail, couriers and parcels, pick up mail from the mailbox.
- Make reservations for lunch meetings, and order food and other essentials for meetings within the office
- Maintaining cleanliness of communal areas (kitchen, board room, spare offices, storage and reception area
- Purchasing office supplies (Kitchen/washroom/ cleaning supplies - this is typically once a month)
- Assist and coordinate with IT services/ and HR out of head office for new hire equipment requirements and setup
- Manager and oversee office services including:

- Landlord / Property Manager
- Telus security / building access/ keys
- Janitorial
- Shredder
- Printer
- Trades / Maintenance for office
- Office drinking water supplier
- Other duties as assigned

**Qualifications**:

- Degree or diploma in a related field plus 3 years of related experience
- Peer Auditor status with ACSA is required
- HSA or

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