HR and Office Administrator

5 months ago

Vancouver, Canada ShareWaresNatural Source Full time

**Do you LOVE admin and have an interest in HR duties? YES??? Well, please read on**

We’re a fast-paced small business looking for a multi-skilled ninja who thrives on various tasks. As a member of our rockstar office team you will bring your positive energy and keen eye for detail to Administration and HR duties. You are looking for a role where you can use your diverse array of skills and love for learning to support your awesome appreciative teammates

**About Us**:
We have two exciting ventures on the go at the moment so you will get the rare
opportunity to learn all the ins and outs and get experience in two different industries with this one role.super charge that career growth

ShareWares is our newest venture and was born like a phoenix out of a pandemic pivot. We were given an amazing opportunity to create a game-changing business that has the potential for environmental and social impact around the world. We are building a platform for any city to process millions of reusable containers each day to end the need for single-use items across all industries (coffee cups, grocery containers, shipping packages, plastic bags, crates, ALL THINGS PACKAGING, etc). Check out ShareWares.ca for more juicy details.

**About You**:
You are kind, positive, adaptable, familiar with working in an open plan office, and don’t get rattled by distractions and interruptions. You shine your brightest when given a diverse array of day-to-day work. You’re not afraid to get your hands dirty and learn all elements of both businesses.

**Position Details**:
This is a part-time to full-time hybrid position, working approximately 30-40 hours per week, ideally spread over 3- 5 days per week, but the hours and days can be flexible. We would love to have you work from the office but there is lots that can be done remotely.

Our office/warehouse space is conveniently located next to the beautiful Olympic Village near Terminal and Olympic Village Skytrain stations.

Reporting to the CEO, the successful applicant will perform the following duties:

- **Bookkeeping Assistance**: Supporting our offsite bookkeeper with scanning receipts, making bank deposits, paying taxes, submitting payroll data, and making sure they have all of the supporting paperwork they need.
- **Accounts Receivable & Payable**: Paying bills is fun when it’s not your money Using online systems, you’ll pay bills and invoice clients with timely accuracy. You will also chase late payments from our clients when this is required.
- **Administration & Reporting**: From answering the phone to keeping filing systems tidy, to pulling regular reports to help the company achieve its goals, it’s these diverse extras that keep you going.
- **Human Resources**: Managing our employee benefits program, and assisting the hiring process by posting jobs, screening resumes and conducting phone interviews, and ensuring new employees are onboarded correctly.
- **DEI Program (Diversity, Equity and Inclusion)**:We are proud to be an inclusive employer You will maintain our DEI program by providing real time, workplace support to our employees with barriers to employment (those on the Autism spectrum, or with disabilities); manage our communal bulletin board and calendar; oversee and encourage the use of the Inclusive Workplace Handbook, Accessibility Passport, check-in framework, Performance Improvement Plans & Progressive Discipline, Community Resource Folder, and DEI calendar; and uphold the standards of our inclusive working environment.
- **Office Coordination**: You’re caring, you like to organize and tidy, and keep things looking great and running smoothly. The office is like a family, and you’re the glue keeping our home and everyone together.
- **Help fill gaps when needed**: as a team player, you are interested in learning many other elements of the business to support the other office ninjas. For example, coordinating gifts....gifts for clients, gifts for staff, gifts for partners, gifts for all
- **Bring your bright ideas** You love working with fast-growing companies because of the opportunity to grow and see your brilliant ideas make a direct impact immediately.

**Qualifications/Assets**:

- Collaborative working style, easy-going, proactive, self-starter, and super positive.
- Demonstrated experience in handling sensitive information, financial records, office management, and/or customer service.
- Proficient MS Office Suite - intermediate knowledge of excel
- Very detail-oriented with excellent analytical, organizational, and communication skills; especially internally with management and staff members
- High comfort level working in a dynamic environment - happy to step in and assist when needed
- Calm under pressure, comfortable operating in a fast-paced environment where demands can change in a moment’s notice
- Experience or courses in accounting, finance, bookkeeping, human resources, or business administration courses or equivalent experi

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