Coordinator of Administrative Services

6 months ago

Mistissini, Canada Cree School Board Full time

**INTERNAL AND EXTERNAL POSTING**

Priority shall be given to qualified Cree beneficiaries

**LOCATION OF WORK**:
Administrative Office - Mistissini

**SUMMARY DESCRIPTION**:
The Coordinator of Administrative Services coordinates, distributes, and oversees the work activities of the Executive Support Services team of the Executive Offices. This position acts as a liaison between team members and executives and is in place with the end goal of offering consistent, high-quality, and balanced support and administrative services to the Executive Offices of the Cree School Board (CSB).

Reporting to the Director General, the Coordinator of Administrative Services establishes the strategy, service delivery standards, workflow processes and supervises the Executive Support Services Team, while working directly with the Offices of the Director General, Secretary General, and Chair. The Coordinator of Administrative Services works closely with other departments within CSB to ensure proper coordination, submission, and completion of support services involving the Executive Offices.

The Coordinator of Administrative Services leads by example, fosters a spirit of teamwork, engages employees, and facilitates a workplace culture in keeping with the CSB organizational values.

**PRIMARY RESPONSIBILITIES**:
**_Departmental Responsibilities_**
- Collaborate with the Director General in the development and execution of the departmental strategic initiatives and annual action plan for the Office of the Director General in support of the CSB Strategic Action Plan.
- Support the Director General in the development and monitoring of objectives, policies, and programs for the Office of the Director General, identify opportunities for adjustment, as required.
- Contribute to the preparation of the departmental budget and monitor budget of select operations / projects. Including validation of payments to suppliers / travel claims.
- Participate in the development and implementation of departmental initiatives, processes, internal procedures, and policies, and ensure monitoring, as well as compliance in line with key performance measures.
- Implement and maintain up-to-date efficient and effective systems, databases/ files and administrative standards that respond to the needs of the department while supporting the overall organization and ensuring alignment with legal and governance requirements.
- Coordinate and/or prepare and analyze select reports and circulate, as appropriate.
- Establish and maintain effective communications and relations within his/her department, across the CSB, and with external stakeholders.
- Provide pertinent information to and respond to queries from internal and external stakeholders, as required.

**_Role-Specific Responsibilities_**

**Functional Responsibilities**:

- Develop and implement a clear strategy for the Executive Support Services team, including developing service terms and performance standards.
- Promote a team culture of collaboration, continuous improvement, and service.
- Coordinate and monitor the work of the team, including adapting to changes in priorities and workloads while ensuring high-quality, consistent support to the Executive Offices.
- Create “portfolios” to facilitate assigning work and building relationships outside of the Executive Support Services teams. Portfolios can be specialty by process (e.g., travel, accounts payable, etc.) or by internal client (e.g., by Office or Executive Administrative Officer).
- Coordinate key administrative files for Executive Offices
- Lead the development and implementation of on-going process and tool improvements.
- Build strong relationships and networks across the Executive Offices and the organization, including promoting the shared services model and creating channels for improved communication and feedback.
- Oversee external vendors and suppliers, including development of Service Agreements and contracts, and monitoring budgets, as per the CSB Policy and Procedures on Awarding of Contracts.
- Manage Executive Support Services departmental budget, including approval of purchases and payments.
- Assist colleagues and staff with CSB processes, governance, systems, and software.
- Pursue own professional development in order to enhance personal and organizational capacity, as well as to meet the changing needs of the organization.
- Other duties as assigned.

**Supervisory Responsibilities and delegated authority as per By-Law #7, Sec. 36-37**
- Plan and allocate staffing resources.
- Determine staffing plan according to budget, including determining job duties.
- Select or participate in selecting staff.
- Provide coaching, leadership, motivation, and guidance to staff, including goal setting, feedback, and performance development planning.
- Establish work priorities and resource requirements for the department.
- Supervise employees under his/ her direct supervision.

**REQUIRED EDUCATION AND QUALIFICATIONS**:
**_Education

  • Assistant Director

    2 months ago

    Mistissini, Canada Cree Board of Health and Social Services of James Bay Full time

    SUMMARY OF THE POSITION The incumbent collaborates to the definition, planning, and development of the Youth Healing Services’ programs/services, policies, protocols and the development of regional programs for the promotion of youth well-being and prevention of youth in difficulty. The incumbent ensures the line management, operational leadership,...

  • Coordinator of Youth Healing Center

    6 months ago

    Mistissini, Canada Cree Board of Health & Social Services of James Bay Full time

    SUMMARY OF THE POSITION Reporting to the Assistant Director of Youth Healing, the incumbent contributes to the line management leadership, accountability, planning, organization, coordination and reporting, and; helps to ensure the daily implementation and supervision of the quality of the services and interventions at the Youth Healing Center within the...

  • Coordinator of Youth Healing Center Girl

    6 months ago

    Mistissini, Canada Cree Board of Health and Social Services of James Bay Full time

    SUMMARY OF THE POSITION Reporting to the Assistant Director of Youth Healing, the incumbent contributes to the line management leadership, accountability, planning, organization, coordination and reporting, and; helps to ensure the daily implementation and supervision of the quality of the services and interventions at the Youth Healing Center within the...

  • Coordinator of School Services

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **INTERNAL AND EXTERNAL POSTING** Priority shall be given to qualified Cree beneficiaries **OPEN POSITION** Coordinator of School Services (Information and Technologies) - Southern communities **LOCATION OF WORK** Mistissini - Administrative Centre **NATURE OF WORK** Reporting to the Director of Information & Technologies Services, the Coordinator of...

  • Coordinator of School Data Management Services

    1 month ago

    Mistissini, Canada Cree School Board Full time

    **INTERNAL & EXTERNAL POSTING**: - Priority shall be given to qualified Cree Beneficiaries_ **NATURE OF WORK** Reporting to the Director of Data Management & Analytics, the occupation of the Coordinator of School Data Management entails the performance of duties required for the coordination, supervision, evaluation, implementation of one or more programs...

  • Coordinator of Instructional Services

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **INTERNAL & EXTERNAL POSTING** **Priority shall be given to qualified Cree Beneficiaries** **NATURE OF WORK** Under the authority of the Director of Education Services, the position of coordinator of instructional services comprises all the duties required for the coordination, supervision, evaluation, research and development of teaching and curriculum...

  • Administrative Officer

    6 months ago

    Mistissini, Canada Cree School Board Full time

    INTERNAL AND EXTERNAL POSTING Priority shall be given to qualified Cree beneficiaries **OPEN POSITION** ADMINISTRATIVE OFFICER **LOCATION OF WORK** Mistissini - Finance department **NATURE OF WORK** Under the supervision of the Coordinator of Finance the position of Administrative Officer consists of carry out management functions required to...

  • Administrative Technician

    4 months ago

    Mistissini, Canada Cree School Board Full time

    **INTERNAL / EXTERNAL POSTING**: - Priority shall be given to qualified Cree Beneficiaries_ **NATURE OF WORK** Under the responsibility of the Director of Sabtuan Adult Education Services (SAES) and the direct supervision of the Coordinator of Adult Education - Administrative Services, the principal and customary work of the employee consists of...

  • Administrative Technician

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **INTERNAL / EXTERNAL POSTING**: - Priority shall be given to qualified Cree Beneficiaries_ **NATURE OF WORK** Under the responsibility of the Director of Sabtuan Adult Education Services and the direct supervision of the Coordinator of Adult Education - Administrative Services, the principal and customary work of the employee consists of performing...

  • Coordinator of Adult Education

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **INTERNAL AND EXTERNAL POSTING** Priority shall be given to qualified Cree beneficiaries **OPEN POSITION** Coordinator of Adult Education - General Education **LOCATION OF WORK** Mistissini - Administrative Centre **NATURE OF WORK** Under the supervision of the Director of Adult Education, this position consists of the performance of duties required...

  • Analyst (Network Administrator) - Information &

    4 months ago

    Mistissini, Canada Cree School Board Full time

    **INTERNAL AND EXTERNAL POSTING**: - Priority shall be given to qualified Cree beneficiaries_ **NATURE OF WORK** Under the supervision of the Coordinator of Hardware Infrastructures at I.T. services, the position of analyst encompasses, in particular, responsibility for the analysis, development, coordination and control of systems, methods, procedures...

  • Administrative Officer

    2 months ago

    Mistissini, Canada Cree School Board Full time

    **POSTING INTERNAL AND EXTERNAL** **Priority shall be given to qualified Cree Beneficiaries** **OPEN POSITION** Administrative Officer in Human Resources, Staffing **LOCATION OF WORK** Mistissini - Head office, Human ressources **NATURE OF WORK** The Administrative Officer in Human Resources is responsible for providing administrative support to the...

  • Coordinator of Communications and Community

    3 months ago

    Mistissini, Canada Cree School Board Full time

    **INTERNAL POSTING** - Priority shall be given to qualified Cree beneficiaries_ **NATURE OF WORK** The Coordinator of Communications and Community Relations reports to and assists the Director Communications and Community Relations to manage the department as well as to provide strategic planning, project management and governance support, with a focus on...

  • Coordonnateur Des Services de L’enseignement

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **AFFICHAGE INTERNE &** **EXTERNE** **La priorité sera accordée aux bénéficiaires cries qualifiés** **NATURE DU TRAVAIL** Sous l’autorité du directeur des Services de l’enseignement, le poste de coordonnateur des Services de l’enseignement comporte l’ensemble des fonctions requises pour la coordination, la supervision, l’évaluation, la...

  • Coordinator of Human Resources

    6 months ago

    Mistissini, Canada Cree School Board Full time

    INTERNAL AND EXTERNAL POSTING Priority shall be given to qualified Cree beneficiaries SUMMARY DESCRIPTION Reporting to the Director of Human Resources, the Coordinator of Human Resources (Compensation and Benefits), is responsible for the development, implementation and evaluation of all programs, policies, procedures, and processes as they related to...

  • Technicien(Ne) en Administration

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **AFFICHAGE INTERNE & EXTERNE**: - La priorité sera accordée aux bénéficiaires cries qualifiés_ **NATURE DU TRAVAIL** Sous la responsabilité de la Directrice du Service de l’éducation des adultes Sabtuan et la supervision directe du coordonnateur des services administratifs à l'éducation des adultes, le travail principal et habituel du...

  • Administrative Officer at Information

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **POSTING INTERNAL AND EXTERNAL**: - Priority shall be given to qualified Cree Beneficiaries_ **LOCATION OF WORK** Mistissini **NATURE OF WORK** Under the authority of the Director of IT Services, the service desk support admin officer plays a central role in the establishment and operate efficiently of the new Service Desk. The Service Desk will manage...

  • Agent D'administration

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **AFFICHAGE INTERNE & EXTERNE**: - La priorité sera accordée aux bénéficiaires cries qualifiés_ **NATURE DU TRAVAIL** Le poste d'agent de l'administration entraîne l'exécution des tâches de gestion relatives aux activités techniques et administratives requises pour l'exploitation d'un ou plusieurs programmes ou activités au sein des PSSS; Aussi...

  • Agent de Bureau Classe Principale

    6 months ago

    Mistissini, Canada Cree School Board Full time

    **AFFICHAGE INTERNE ET EXTERNE**: - La priorité sera accordée aux bénéficiaires cries qualifiés_ **NATURE DU TRAVAIL** Le rôle principal et habituel de la personne salariée de cette classe d'emplois consiste à être responsable de la coordination, de la direction et du contrôle des travaux exécutés par du personnel de soutien administratif dans...

  • Financial Officer

    6 months ago

    Mistissini, Canada Cree School Board Full time

    INTERNAL AND EXTERNAL POSTING Priority shall be given to qualified Cree beneficiaries **OPEN POSITION** Financial Officer **LOCATION OF WORK** MISTISSINI - FINANCE DEPARTMENT **NATURE OF WORK** Under the supervision of the Coordinator of Finance, the position of Financial Officer comprises all the duties related to the realization of the various...