Program Coordinator

3 weeks ago

Hamilton, Canada AtomVie Global Radiopharma Inc. Full time

AtomVie Global Radiopharma Inc. is a global leading GMP manufacturer and distributer of clinical and commercial radiopharmaceuticals. We work with our partners to empower the next generation radiotherapeutics for the detection and treatment of cancer and human diseases.

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About The Role*
The Program Coordinator works closely with the Senior Account Managers/ project leads to assist with meeting timelines and client expectations, the coordination of resources,, meetings and information for multiple client-based projects.. The Program Coordinator will perform various coordinating tasks, such as scheduling and risk management, as well as administrative duties, such as creating Gantt charts for client-based programs as well as maintaining project documentation. Where appropriate, the Program Coordinator, in collaboration with the Senior Account Manager, will interact with the client to ensure the clients’ needs are met as the project evolves. To succeed in this role, excellent time management and communication skills as well as prompt responses to last minutes changes by clients are required, as this position collaborates with multiple teams across the company to deliver results on deadlines.
**What You Will Do**
- Creates plans, schedules and layout workflows to a project alongside the Senior Account Manager to ensure project deliverables and timelines are met.
- Create Gantt charts for each external client program and communicating them to Project Manager in the PM department
- Building teams to support the general project plan
- Choosing the correct tools and resources for the project tasks
- Assigning tasks to internal teams and performing schedule management with input from the Project Team.
- Tracking assigned work to completion
- Break projects into doable actions and set timeframes.
- Defining Key Performance Indicators to measure progress and success
- During the course of a Project:

- Communicate with and listen to team members; encourage and boost morale of the Project Team
- Identify risks to deliverables and timelines and communicate to the Project Team and upper Management (where necessary).
- Coordinate project management activities, resources, equipment and information.
- Maintain meeting minutes and other pertinent project documentation
- Prepare presentations and present progress to external clients after discussing them with the Project Team.
- Follow up on important actions and decisions from meetings.
- Update project logs (i.e. Actions, Lessons Learned, Change) as necessary
- Perform with project procurement management.
- The Program Coordinator must:

- Develop a rapport with various groups across the company to ensure project goals are met.
- Liaise with clients to identify and define requirements, scope and objectives.
- Act as the point of contact and communicate project status to all participants.
- Work with the Project Lead to eliminate blockers
- Ensure end user requirements are met for each project.
- Ensure all project deliverables meet high quality standards and are compliant with internal requirements and external regulations.
- Create and maintain comprehensive project documentation, plans and reports.
- Coordinate to ensure that all internal documentation are meeting project requirements.
- Identifies project risks and opportunities.
- Develop project strategies with the Senior Account Manager to ensure project goals are met
- Ensures compliance with Health and Safety for all policies, procedures and regulations applicable to their work.
- Perform all other duties as assigned.

**Skills and Experience**
- A post-secondary degree in Science or Engineering
- PMP certification considered an asset
- 2-3 years’ experience in pharma/biotech manufacturing or testing
- 2-3 years proven work experience as a Project Coordinator, Project Manager or similar role
- Knowledge of pharmaceutical and engineering principles and practices
- Proficient in MS 365, Power BI, Microsoft Project, Excel and Power Point, Word and Visio
- Solid organizational skills, including multitasking and time-management
- Strong client-facing and teamwork skills
- Proficient written, communication, and presentation skills

**AtomVie offers**
- Group Health & Dental Benefits
- RRSP Matching
- Transportation Reimbursement
- Training & Career Development
- Opportunity for long-term growth
- Collaborative environment with experienced individuals in the field
- Join a passionate team making a difference in patients’ lives

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