Program Coordinator

4 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday 8:30 - 4:30

**Education Level**
2 year Community College diploma in Office Administration or related field.

**Career Level**
Requires 4 years of relevant experience

**About McMaster**

At McMaster University, we strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of everyone. McMaster is one of the Top 70 Universities in the World and is recognized as Canada’s Most Research-Intensive University. McMaster continues to be recognized as one of the top employers in the Hamilton/Niagara region and one of Canada’s Top Diversity employers.

**Our Faculty and Culture of Excellence**

The Faculty of Health Sciences (FHS), the largest Faculty within McMaster, is unique as the only Canadian university that combines schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, Bachelor of Health Sciences, physician assistant and postgraduate health sciences education within one faculty. Our pioneering approaches to education and our reputation for world-class research have consistently placed McMaster and the Faculty among the top 50 universities in the world for health and medicine.

Those who join FHS will find a community of 5,400 talented individuals who are inspired by the faculty’s commitment to our values of interprofessional **collaboration**, **commitment to our communities**, **accountability**, **innovation**, **excellence**, **integrity**, **respect**, and **optimism**.

**The Opportunity**

Launching in September 2024, the Bachelor of Health Science (B.H.Sc.) (Honours) Integrated Rehabilitation and Humanities (IRH) undergraduate degree at McMaster University is the Faculty of Health Sciences ‘newest’ program and the first of its kind in Canada and globally. This unique degree combines critical and foundational elements of the creative arts for which the Humanities is known with the clinical and evidence-based approaches of Rehabilitation Science. The IRH undergraduate degree program is seeking a highly motivated and dynamic individual with administrative experience to fill the **full-time** role of **Program** **Coordinator.**

**JD/TJD #**

JD00692

**Pay Grade**:
7

**Title**:
Program Coordinator

**Unit/Project Description**:

- For Department use only._

**Job Summary**:
Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including curriculum administration, implementation, promotion, recruitment, resource, and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.

**Purpose and Key Functions**:

- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Participate in the development, evaluation, and review of academic and scholarly programs and resources.
- Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
- Communicate and work collaboratively with various internal and external organizations and departments.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Develop the program budget for review and approval.
- Implement and maintain the program budget and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.
- Ensure that financial accounts and reports are completed and managed competently and efficiently.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.
- Write a variety of documents including, but not limited to, reports, correspondence and minutes.
- Use a dictaphone to transcribe correspondence and other documents.
- Provide faculty and staff information regarding program policies and information about program requirements.
- Provide work procedure advice and guidance to staff.
- Review current academic calendar, and recommend and prepare curriculum revisions and clinical training schedules.
- Plan and coordinate a variety of departmental activities and events.
- Gather and compile information required for a variety of documents and reports.
- Update and maintain records and databases.
- Act as a liaison between the department and various stakeholders with regards to facility operations.
- Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.
- Ensure adherence to health and safety requirements and maintain the training database for staff
- Ensure timely and efficient processing of attendance sheets and payroll fo

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