Administrative Assistant to Associate Dean, School

3 weeks ago

Toronto, Canada George Brown College Full time

**CLOSING**:February 26, 2024

***

**Land**_ _**Acknowledgement**
- George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._

**Equity Statement**_ _**

**GBC Vision**
- To be _a college renowned for its inclusion, excellence, relevance, impact, and leadership._ _

**Position Summary**:
The Administrative Assistant to the Associate Dean, School of Management provides senior administrative support of both day-to-day operations of the office and a project nature. Projects will involve administrative, academic, and financial issues covering a wide spectrum of college business.

**Key Responsibilities**:

- Prepares and processes contracts, copying, invoicing, and expenses.
- Research, compiles, and prepares reports, and presentations for meetings.
- Schedules internal and external appointments, meetings, and travel arrangements.
- Coordinates, creates, verifies, and maintains the accuracy of systems such as files, databases and contact lists.
- Works with program faculty and Manager Academic Operations to complete and distribute course outlines and curriculum planners.
- Acts as senior student service representative and administrative assistant to students, prospective students, staff, and public by ensuring timely and accurate information is provided.
- Intervenes in complex inquiries and difficult cases when other staff are not able to deal effectively or satisfactorily with the problem/concern. Determines when and where to refer issues for action.
- Provides administrative support to other administrators or projects as required.
- Other duties as assigned.

**Educational and Experience Requirements**:

- Three-year Diploma or degree from a recognized post-secondary institution in Business, Executive Office Administration, or other related field of study.
- Minimum three (3) years’ experience in a senior administrative role working in a dynamic office environment preferably with significant diversity in customer / student service relations, possessing excellent communication skills and an intermediate level in Microsoft Office, Office productivity software (Microsoft, Apple, Google Suite).

**Skills and Attributes**:

- Solid prioritization, coordination, organizational, problem-solving, and time management skills.
- Able to lift between 20 kg or 44 lbs (i.e., files, packages, equipment, etc.).
- Demonstrated communication, collaboration, teamwork, and interpersonal skills at a professional level.
- Demonstrated commitment to uphold the College’s priorities on diversity and equity.

**Interview process may consist of a practical skills component.**

**Notes**:

- The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.

**About Us**:
**George Brown College** prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a **great place to work**. See why we are consistently ranked as one of **GTA’s top employers**.

**Why work here?**

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

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