Administrative Assistant to Associate Dean, School of Management

3 weeks ago

Toronto, Canada George Brown College Full time

Competition Number: REQ 5893

TITLE:  Administrative Assistant to Associate Dean, School of Management

DIVISION:  Centre for Business

SALARY:  Payband E, starting rate $ per hour

HOURS:  Monday to Friday

HOURS PER WEEK:  35

LOCATION:  200 King

STATUS:  Full Time Support

EFFECTIVE DATE:  Immediately

CLOSING:  Open until filled. 

LandAcknowledgement

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

Equity Statement

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

GBC Vision

To be a college renowned for its inclusion, excellence, relevance, impact, and leadership.

Position Summary:

The Administrative Assistant to the Associate Dean, School of Managementprovides senior administrative support of both day-to-day operations of theoffice and a project nature. Projectswill involve administrative, academic, and financial issues covering a widespectrum of college business.

Key Responsibilities:

First contact for the Associate Dean, fielding queries, resolving issues, if necessary, received by telephone, mail, email, or in-person.
Assesses and responds to divisional incoming inquiries by composing memos, letters, and emails, initiating telephone calls, and meeting in-person.
Prepares and processes contracts, copying, invoicing, and expenses.
Research, compiles, and prepares reports, and presentations for meetings.
Schedules internal and external appointments, meetings, and travel arrangements.
Coordinates, creates, verifies, and maintains the accuracy of systems such as files, databases and contact lists.
Works with program faculty and Manager Academic Operations to complete and distribute course outlines and curriculum planners.
Acts as senior student service representative and administrative assistant to students, prospective students, staff, and public by ensuring timely and accurate information is provided.
Intervenes in complex inquiries and difficult cases when other staff are not able to deal effectively or satisfactorily with the problem/concern. Determines when and where to refer issues for action.
Provides administrative support to other administrators or projects as required.
Other duties as assigned.

Educationaland Experience Requirements:

Three-year Diploma or degree from a recognized post-secondary institution in Business, Executive Office Administration, or other related field of study.
Minimum three (3) years’ experience in a senior administrative role working in a dynamic office environment preferably with significant diversity in customer / student service relations, possessing excellent communication skills and an intermediate level in Microsoft Office, Office productivity software (Microsoft, Apple, Google Suite).

Skills and Attributes:

Solid prioritization, coordination, organizational, problem-solving, and time management skills.
Able to lift between 20 kg or 44 lbs (, files, packages, equipment, etc.).
Demonstrated communication, collaboration, teamwork, and interpersonal skills at a professional level.
Demonstrated commitment to uphold the College’s priorities on diversity and equity.

Interview process may consist of a practical skills component.

Notes:

The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer. GBC employees, please use to apply via our internal site using your GBC credentials for consideration.

About Us:

prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a . See why we are consistently ranked as one of .

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

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