Payroll & Benefits Coordinator

2 weeks ago

Regina, Canada eHealth Saskatchewan Full time

**Who is eHealth Saskatchewan?**

eHealth Saskatchewan is a Treasury Board Crown Corporation with a unique blend of healthcare, information technology, and citizen services. Our vision is “Connected healthcare, accessible to everyone, everywhere” with a mission to “Collaborate to transform healthcare through the use of information and innovative technology”. It is a complex environment, constantly evolving and quickly changing as we live our values of excellence, integrity, teamwork, courage, resilience and collaboration.

A large and complex organization, eHealth is comprised of 30+ clinical and non-clinical program (service) areas that all work together to support health care providers and teams across the province in delivering the best possible care to patients, providers, citizens, and health system users. Programs range from primary care to acute care, and includes laboratories, pharmaceuticals and diagnostics. Additional programs that also support patient care and information, include Virtual Care, the MySaskHealthRecord, and the Provincial Electronic Health Record. eHealth is also responsible for the administration of various pieces of legislation to manage the registration of/changes to all vital event records (e.g. birth, marriage, death, etc.), registration of legal name changes, registration of adoptions, and for maintaining the provincial health registry for health services eligibility and distribution of health services cards.

The eHealth teams engage directly with health system partners and other stakeholders both provincially and federally to ensure all services are delivered efficiently and effectively.

Do you enjoy a challenge in a fast paced environment? The Payroll department within eHealth is seeking a skilled, analytical and detail-oriented individual with excellent communication skills for a Payroll and Benefit Coordinator position.

**About the Payroll & Benefits Coordinator Role**:
Reporting to the Payroll Supervisor, the Payroll & Benefits Coordinator will be responsible for the timely and accurate processing of payroll, payroll reports and benefits administration. This role ensures all activities are complete in accordance with CBAs, company policies and process in place.

**Responsibilities**:

- Corrects errors in payroll after weekly timecard upload, verifies information and follows up with employees/managers on corrections;
- Collects Weekly timecards / Amended timecards and uploads for processing;
- Creates and maintains positions numbers and makes adjustments to FTE status;
- Data Analysis & Reconciliations (Regulatory bodies, employees pay, vacation and sick balances, Group Life balancing);
- Calculates retroactive payments, pay adjustments, advances, garnishments, overpayments and wage increases;
- Financial coding, tracking and Payment of all regulatory and other payments related to payroll;
- Research & implement solutions when required; and
- Variety of Ad Hoc reporting.

**What are we looking for?**
- Post-secondary education or diploma focusing on payroll functions;
- One or more years recent experience processing payroll;
- Comprehensive understanding of benefits administration processes;
- Proficiency with payroll and accounting software;
- Strong knowledge of payroll systems and internal controls;
- Proficient skills in Microsoft Office, specifically Excel;
- Strong financial, analytical and problem solving skills;
- Effective communication skills both verbal and written; and
- Troubleshoot problems and identify resources required to solve issue.

**Competencies**:

- Knowledge _
- Knowledge of applicable accounting principles and/or procedures.
- Communication _
- Ability to clearly and concisely compose and/or edit correspondence, reports and manuals to request or provide information.
- Ability to verbally provide clear, concise and accurate explanations of policies, procedures, entitlements and other information.
- Leadership _
- Ability to provide information and explain procedures to new employees to help them achieve set objectives.
- Problem Solving _
- Ability to identify and assess problems, explore options and implement appropriate solutions using applicable policies and guidelines.
- Interpersonal _
- Ability to calmly listen, assess and clarify problems and respond with options to clients, co-workers and/or vendors who may be angry, confused or upset.
- Team/Independence _
- Ability to work independently and work cooperatively with others in a team environment to establish, build and maintain positive work relationships and to ensure deadlines, goals and objectives are met.
- Organizational_
- Ability to plan and organize a large volume of work taking into consideration frequent interruptions, and conflicting and changing priorities to meet tight deadlines.
- Ability to maintain and archive hard copy of electronic records management systems in order to quickly locate and retrieve information when needed.
- Analytical_
- Ability to accurately c

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