Office Manager/bookkeeper

5 months ago


North York, Canada Business Exchange Full time

**Office Manager**

***

The Office Manager will be responsible to perform general accounting functions, accounts receivable and for overseeing the daily administrative operations, maintaining office efficiency, generating daily KPI reports and offering additional support to the sales and marketing team. In order to be successful in this role, you will need to have an understanding of our sales process and strong attention to detail and demonstrate superb interpersonal skills.

**ABOUT BUSINESS EXCHANGE**

Our core values are the backbone of our business and guide our hiring process: We are inspirational, disciplined, accountable, aligned, transparent all while focusing on results. This company operates in Canada and the US and is growing by the day.

**OBJECTIVES**
- Greet and welcome guests (ex. customers, job applicants, etc.) and provide them with general support.
- Basic data entry in QuickBooks including invoicing, recording payments, bank deposits and reconciling.
- Ensure payments & collection of accounts are up to date, including monitoring accounts receivable report & following up with customers or vendors for payment;
- Answering phone calls and directing them to the appropriate personnel.
- Assist with the coordination of meetings for the team.
- Assist and organize company meetings/lunches.
- Be the point person for maintenance, mailing, infrequent light shipping, equipment (kitchen and cleaning), bills, and errands.
- Maintain a professional and presentable office condition.
- Organize the office layout, order and manage office supplies.
- Assist in ordering of any IT-related office equipment.
- Ensure office vendors and service provider’s contracts are fulfilled in terms of frequency and quality of service.
- Input, draft, and ensure compliance to office policies and procedures.
- Plan in-house or off-site activities, like lunches, parties, and celebrations.
- Other duties as assigned.

**COMPETENCIES**
- Education that is specific to a Bookkeeper, Administrative Assistant or Receptionist
- A minimum of 2 years of experience working in office management, administrative support, or as a receptionist.
- Excellent communication skills, both verbal and written
- Strong interpersonal relationship skills
- Ensure payments & collection of accounts are up to date, including monitoring accounts receivable report & following up with customers or vendors for payment;
- Knowledge of office management responsibilities, systems, and procedures
- Proven problem-solving ability and ability to predict issues that may need resolution/follow-up actions and the judgment/courage/business acumen to try new things without worrying about failing
- Strong technology proficiency with Quickbooks, CRMs, Office 365 (ie., Word/PowerPoint/Excel) and Virtual meeting event software such as Zoom
- Assist with travel & event arrangements for both individuals and groups
- Detail orientation with a bias for action
- A self starter; you love owning projects end to end
- Humble, hardworking and someone who interfaces well with all level of employees with integrity
- Exceptional problem solving skills with excellent attention to detail
- To regularly report & communicate KPIs (key performance indicators) status to stakeholders.

**EDUCATION AND EXPERIENCE**
- Education that is specific to a Bookkeeper, Administrative Assistant or Receptionist
- A minimum of 2 years of experience working in office management, administrative support, or as a receptionist.

**PHYSICAL REQUIREMENTS**
- Prolonged periods sitting at a desk and working on a computer

**COMMITMENT TO DIVERSITY**

**Base salary**

$39,000/yr - $45,000/yr + Benefit Plan

Exact compensation may vary based on skills and experience.

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday: 9am - 5pm.

**Job Types**: Full-time, Permanent

Pay: $39,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (required)

Work Location: In person


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