HR Advisor

5 months ago

Montréal, Canada Omnitrans inc. Full time

If you are looking for a positive work environment, a sense of belonging, purpose and happiness of human dimensions, where collaboration and continuous improvement are part of your day-to-day, and where you have a direct impact on the customer experience, you are at the right place

The HR Advisor and HRIS Specialist (the “Advisor”) is responsible for the administration and communication of employee group benefit plans in Canada and the United States. The advisor ensures the accuracy of the information in the HR system. The advisor supports members of the HR team in the development, implementation and updating of HR policies and processes. The Advisor is the expert in HRIS (Human Resources Information System) and as such, supports the members of the HR team with reports on key HR performance indicators, relevant analyses, and ensures data accuracy. The advisor is the employee contact regarding HR policies including, but not limited to, group benefits, maternity leave, vacations, etc. The advisor is responsible for writing and issuing HR communications.

**Responsibilities**:
**Benefits administration**:

- Understands and administers the Canadian and US employee group plans benefits.
- Transmits all information and documentation regarding group insurance benefits to employees (onboarding, change status, termination, etc.)
- Manages programs enrollment (subscription, changes, termination, etc.)
- Oversees leave of absence process (maternity leave, disability, etc.)
- Is the contact for the Group insurance Carriers. Assist the Director HR with the renewals annually.
- Single point of contact for employees’ questions relating the group insurance program and retirement benefits. Oversees the process and communication flow between employees and carriers. Coordinate forms, claims, Meets with employees prior to their leave of absence (sick leaves, maternity, etc.) to discuss time off, vacation balance and group insurance premium payments.
- Point of contact with Canadian and American government authorities to answer employee-related questions and complete forms as needed.
- Administers the RRSP and 401k retirement plans, including employee enrolment and termination. Coordinates contribution payments and changes, as well as 401k loans.
- Manages quarterly and annual reconciliations/filings of benefits and payroll related payables, submit payments online when required.
- Validate invoices and coordinate payment with A/P.
- Understands payroll functions and assists payroll administrator when required, including year-end reconciliations, adjustments and reporting.

**HRIS, HR processes and reporting**:

- Is responsible for updating all HR and benefits data in the HRIS and ensuring its governance, including annual process such as updating vacation banks, updating group benefits rates, etc.
- Suggests ways to increase the functional productivity and workflow of the HR department, as well as improvement of employee experience within the HRIS.
- Prepares recurring HR monthly/quarterly/annual reports such as the labor movement report, turnover report, vacation banks, recognition program eligibility, etc.
- With a spirit of continuous improvement, monitors HR processes and the various associated reports to maximize their automation, simplification, and efficiency.

HR Policies and Communications
- Responsible for the complete onboarding / offboarding processes in the HRIS.
- Is the main HR contact for employees and managers. Guides them through HR policies when needed, interprets, and provide guidance on all HR topics.
- Responsible to prepare and issue HR documents, such as employment confirmation letters, employee movement letters (promotion, termination, etc.)
- Responsible to prepare, translate and send all HR, Benefits & Payroll communications to employees in Canada and US.
- Responsible to maintain up-to date the HR policies, HR processes, employee movement reports and organizational chart.
- Responsible for ensuring continuous improvement to facilitate access to employee documents on electronic platforms.
- Performs other HR tasks such as: responding to Statistics Canada surveys, subsidy requests, managing employee enrollment to the engagement survey, supporting the HR team in coordinating social events and activities.
- Coordinates Health and Safety initiatives, audits, and follow-ups, as the main point of contact with DR Conseil. Coordinates the first aiders’ certifications and any special supply requirement (i.e., Covid).

What you bring
- Bachelor’s degree in human resources or Employee relations
- Minimum of four (4) years’ experience in a similar position.
- Customer service mindset is a must.
- Excellent organizational, interpersonal, and time management skills.
- Shows initiative, creativity, able to analyze situations and solve problems.
- Continuous improvement mindset.
- Ability to communicate effectively both verbally and in writing in both languages.
- Capable of working as part of a team,

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