Coordinator, Accounts Payable

2 weeks ago

Toronto, Canada GTAA Full time

The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work. Approximately 1,400 GTAA employees work non-stop with our partners and agencies to deliver a safe and welcoming airport experience at Canada’s leading global hub airport, Toronto Pearson.** **The impacts of the pandemic have been significant to our industry, yet we remain Pearson Strong and are realizing the opportunity to accelerate our Healthy Airport commitment**.** Join us on our accelerated journey in creating the airport of the future in a smart, healthy and profitable way.

**What's in it for you**

We offer our GTAA members amazing benefits, including retirement planning, group health benefits, employee assistance programs (EAP), paid leave, education and training, as well as recognition and rewards programs.

**Position Summary**:
Reporting to the Associate Director, Accounting Services this position is responsible for processing for payment accounts payable invoices.

**Key Accountabilities**:

- Review, verify and enter into the accounts payable sub-ledger invoices for purchase order and non-purchase order goods and services
- Set up contractor holdbacks in the Corporation’s financial reporting
- Support high volume matching of time sensitive invoices through the Corporation’s financial reporting system.
- Ensure accuracy of data entry, authorization requirements, account distribution and that transactions align with financial policies and taxation laws when matching invoices through Oracle
- Action invoices for approval
- Determine responsible departments, distribute invoices for action and follow up
- Follow up on vendor inquiries and ensure all issues are promptly rectified so that invoices can be paid within the specified payment terms
- Verify and process invoices adjustments to resolve any system holds placed on the invoices so that invoices may be released for payment within the specified payment terms
- Reconcile Accounts Payable vendor accounts to ensure that all invoices are matched to the correct purchase order to avoid discrepancies
- Ensure that Accounts Payable financial records correspond to records of internal clients and external vendors
- Communicate with external vendors and internal clients through written and/or verbal correspondence to resolve invoice related issues
- Communicate the purchase order policy and procedure to external vendors and internal clients

**Qualifications**:

- Ontario Secondary School Diploma
- 3 to 5 years of demonstrated practical accounting experience with an emphasis on accounts payable and related financial accounting experience
- Ability to obtain and retain a Transportation Security Clearance

**Knowledge, Skills and Abilities**:

- Knowledge and practical work experience using Microsoft based programs (e.g. Excel, Word, Outlook, etc); as well as Oracle Accounts Payable, Purchasing, and General Ledger modules
- Knowledge and practical work experience of Accounts Payable principles, policies, practices and procedures
- Knowledge and experience with provincial and federal Canadian construction lien acts and construction holdbacks.
- Knowledge of the payment terms, control policies and signing authority limits of the Corporation.
- Working knowledge of Retail Sales Tax Act, Goods & Services Tax Act and Regulation 105 Withholding Tax to ensure compliance with tax rules
- Knowledge and experience in general and practical accounting policies from journal entry through general ledger to financial statement preparation using various systems in order to provide accurate and comprehensive reports to management
- Knowledge of related processes such as Contracting and Purchasing, Project Accounting, and processing of adjustments.
- Ability to multi-task, work under pressure to ensure all payment due dates and deadlines are met.
- Managing time and documents effectively by being well organized and using good judgement in coordinating work requirements and to meet the requirements of others.

The GTAA is a federally regulated private sector. The Government of Canada has suspended mandatory vaccination requirement for federally regulated transportation sector workers. The GTAA continues to monitor government and health developments relating to COVID -19 and may re-introduce the Vaccination and proof of Vaccination requirements in the Policy at any time.

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