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Accounts Payable Coordinator

2 months ago

Toronto, Canada Ontario Energy Board Full time

Overview:
This Division is responsible for all aspects of corporate financial management and reporting, Procurement and Facilities management and plans as well as other organizational service functions including risk management, internal audit, and emergency/contingency planning.

Under the direction of the Manager, the Accounts Payable Coordinator administers all aspects of the accounts payable function and cash disbursement administration, including the accurate and timely processing of invoices and maintaining compliance with applicable provincial government expense directives. This position also provides accounting function support of the preparation of monthly, quarterly, and accounting entries. In addition, preparing summary reports of the Ontario Energy Board Act, Section 30, and Intervenor Cost Awards for Senior Management review.

For the second year in a row, the Ontario Energy Board (OEB) is proud to be recognized as one of Greater Toronto’s Top Employers for 2024. As a top tier regulatory agency, we are passionate about the environment and motivated by our want to enable innovation within the energy sector. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse, driven, transparent and thoughtful team, and are accountable to each other, the sector, and the customers we serve.

Empowering Ontario’s energy future we are the **Ontario Energy Board.**

**Responsibilities**:

- Receives, sorts, verifies, processes and reviews invoices; expense claims and purchase card statements (P-card) for compliance and completeness against established requirements using computerized and manual systems
- Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting
- Performs calculations to verify for mathematical accuracy and makes corrections as necessary
- Verifies invoice is compliant with Statement of Work/Supplier Agreement and Purchase Order.
- Verifies expense claims are compliant with Travel, Meal, and Hospitality Expense Directive
- Processes weekly accounts payable payments by EFT/Wire Transfer/Cheque
- Runs monthly Accounts Payable aging reports. Communicates with stakeholders and suppliers to follow up or resolve disputes (e.g., >30 days) as required
- Using computerized information systems, performs data entry to update accounts and files
- Maintains filing and record systems in a timely basis
- Responsible for AP Month End closing, including monthly accruals
- Responds to all Accounts Payable inquiries from internal and external parties and works with Procurement department regarding purchase order issues
- Communicates with managers and division leaders to obtain approval for payment
- Reconciles statements and participates in the reconciliation of accounts
- Processes purchase card (P-card) and travel card statements
- Assists in year-end audits, preparing work papers, journal entries and other documentation

Qualifications:

- Post-secondary diploma or degree in accounting or a related program. Enrolment in CPA program is preferred
- Minimum 2 years’ experience in full cycle accounts payable. 5 years of experience is preferred
- Experience in a public sector environment would be an asset
- Knowledge of Travel, Meal and Hospitality Expense Directive is preferred
- Intermediate level of proficiency in Microsoft Excel, Word and Adobe Acrobat is required.
- Experience with accounting software, preferably Great Plains
- Demonstrated accountability to produce high-quality work, in a timely manner
- Proven adaptability to work effectively in a variety of situations and with various
- individuals or groups
- Excellent customer service skills (internal and external customers)
- Ability to collaborate with others in a team environment
- A commitment to professional development and continuous learning
- Effective communication and interpersonal skills
- Shows initiative by being proactive and achieving goals
- Strong planning and coordination skills in order to execute activities

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