Administrative Support Agent, Class Ii

3 weeks ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**IMPORANT**: Effective immediately until June 30, 2023 - Schedule: Monday - Friday, 10:30 AM - 6:30 PM - 3rd POSTING

**JOB SUMMARY**:UNDER THE GENERAL AUTHORITY OF THE ASSISTANT DIRECTOR OF STUDENT SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER EN ADAPTATION SCOLAIRE, THE CLERK IS RESPONSIBLE FOR PERFORMING ADMINISTRATIVE AND EXAM INVIGILATION DUTIES FOR THE ACCESS CENTRE.

**DUTIES AND RESPONSIBILITIES**:

- Respond to telephone, routine correspondence, and electronic mail of Access Centre and receive students and staff.
- Prepare student files and respond to student requests for accommodations.
- Provide administrative support for the Access Centre, including preparation and dissemination of agendas and meeting notes and the preparation of staff TEPA time sheets.
- Responsible for entering purchase requisitions in Clara and submitting service requests in Octopus for the Access Centre.
- Oversees students in the Exam Invigilation Centre and ensures the integrity of the examination process.
- Compile, prepare and monitor staff absence reports and vacation scheduling for Access Centre staff.
- Maintain and update student files (digitization of files) for the Access Centre in accordance with established procedures.
- Assist with destruction of documents as per the retention schedule and creation of destruction certificates
- Maintain and update the inventory list for all items related to the Access Centre.
- Assist with the recruitment of note-takers and monitor the note taking services database for students requiring accommodations.
- Responsible for organizing and submitting student requests for adapted course materials.
- Assist with up-dating and maintaining standard operational procedures manual for the Access Centre.
- Assist with the English Exit Exam and priority registration processes.
- Refers students to appropriate services in the College.
- Perform any other related tasks as may be assigned

***

**QUALIFICATIONS**:
**Education**
Secondary school diploma (DES) or a diploma of vocational studies (DEP) in an appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority

**Specific Requirements**:

- Computer skills (Word, Excel)
- Excellent communication and organizational skills
- Ability to deal efficiently and pleasantly with people
- English intermediate, both oral and written
- French intermediate: oral, written and written comprehension

**Testing may be required to demonstrate knowledge of**:

- Word - Intermediate
- Excel - Intermediate
- English - Intermediate, both oral and written
- French - Intermediate oral, written and written comprehension

If your work experience has changed or if you have acquired additional education since your last visit, be sure to submit your updated resume so that we may review your full career path.

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