Administrative Support Agent, Class Ii

2 weeks ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**IMPORTANT**:
**Effective August 2023**

**Full-Time with Seasonal Layoff - Specific Project, Effective until June 2025**

**Schedule Monday to Friday 10:30am - 6:30pm**

**JOB SUMMARY**:U_NDER THE GENERAL AUTHORITY OF THE ASSISTANT DIRECTOR OF STUDENT SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLÈRE EN SERVICES ADAPTÉS_, THE CLERK IS RESPONSIBLE FOR THE ORGANISATION AND INVIGILATION OF EXAMS IN THE EXAM INVIGILATION CENTRE AND FOR CLERICAL DUTIES FOR THE ACCESS CENTRE_.

**DUTIES AND RESPONSIBILITIES**:

- Receive students in the Exam Invigilation Centre
- Ensures the integrity of the examination process and ensures the security of exams
- Respond to telephone, routine correspondence, and electronic mail of the Exam Invigilation Centre (Access Centre) and receive students and staff
- Ensure that exam invigilation and loaner laptops are maintained and updated as per ITS protocols
- Inform students of their responsibility with respect to scheduling their exams
- Communicate with faculty to arrange drop-off and pick up of exams
- Receive exams from faculty, obtain appropriate instructions / signatures and ensure the security of the exams
- Communicate and coordinate within the Exam Invigilation Centre to ensure that accommodations are provided
- Maintain record keeping and data collection
- Prepare and update the College’s general list of students on the accommodations list
- Assist with data entry of information regarding student accommodation documentation
- Assist with updating and maintaining standard operational procedures manual for the Exam Invigilation Centre
- Assist with the English Exit Exam
- Refers students to appropriate services in the College
- Perform any other related tasks as may be assigned

**QUALIFICATIONS**:
**Education**

Secondary school diploma (DES) or a diploma of vocational studies (DEP) in an appropriate specialty or a diploma or an attestation of studies which is recognized as equivalent by the competent authority

**Specific Requirements**:

- Computer skills (Word, Excel)
- Excellent communication and organizational skills
- Ability to deal efficiently and pleasantly with people
- Basic French oral, written and written comprehension
- English advanced, both oral and written

**Testing may be required to demonstrate knowledge of**:

- Word (basic)
- Excel (basic)
- English (advanced: oral and written)
- French (basic oral, written and written comprehension)

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