Office Manager

7 days ago


North York, Canada DS CPA Professional Corporation Full time

**Job Overview**

**Key ResponsibilitiesOffice Management & Operations**
- Oversee day-to-day office operations to maintain an efficient and professional environment.
- Manage administrative functions, including scheduling, correspondence, and inventory of office supplies.
- Coordinate with IT and vendors to ensure software and systems are functioning seamlessly.
- Lead the hiring process, including posting job openings, scheduling interviews, and onboarding new team members.
- Update and maintain firm policies, procedures, and operational workflows to meet industry standards.

**Client Engagement & Business Development**
- Act as a primary point of contact for clients, ensuring excellent service and timely responses.
- Support client onboarding, manage engagement letters, and facilitate ongoing client communications.
- Collaborate with the team to identify opportunities for cross-selling or expanding client services.
- Represent the firm at community events, networking functions, and professional organizations to drive new business opportunities.

**Tax Filing Support**
- Assist in gathering and organizing client documentation required for tax filings.
- Work directly with the accounting team during tax season to process and file personal and corporate tax returns.
- Review documentation to ensure accuracy and compliance with tax regulations.
- Communicate with clients to address missing information or clarify filing requirements.
- Track tax filing deadlines and coordinate team efforts to ensure timely submissions.

**Community Involvement**
- Build and maintain relationships with local organizations to enhance the firm's community presence.
- Plan and participate in outreach initiatives to promote the firm’s values and services.
- Actively seek opportunities to connect the firm with potential clients or partnerships.

**Software & Technical Proficiency**
- Use **Xero**, **QBO**, **CCH iFirm** and **Caseware** to assist with tax filings and operational tasks.
- Support the accounting team in preparing, reviewing, and filing financial reports.
- Train staff on software usage and troubleshoot technical issues as needed.
- Maintain accurate and secure digital records for clients and the firm.

**Qualifications/Experience**
- Minimum of 3-5 years of experience in office management, public accounting administration, or a related role.
- Experience in tax preparation, filing, or working closely with accountants is a strong asset.
- Proven ability to manage client relationships and drive business development initiatives.

**Technical Skills**
- Proficiency in **Xero**, **QBO**, CCH iFirm (or similar tax prep system) and **Caseware** is required.
- Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).

**Soft Skills**
- Exceptional organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively with a team while also taking initiative independently.
- Strong client service and relationship management skills.

**Education**
- Bachelor’s degree in business administration, accounting, or a related field preferred. Equivalent experience will be considered.

**Job Types**: Full-time, Part-time

Pay: Up to $55,000.00 per year

Expected hours: 30 per week

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Company events
- Dental care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- Overtime
- Weekends as needed

Ability to commute/relocate:

- North York, ON M2N 6Y8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Public Accounting: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2025-01-06



  • North York, Canada 123 North York Dental Office Full time

    **Here’s Who We Are**: Rapidly growing network of dental practices. Our dentist-led, patient-focused philosophy empowers our teams to succeed. Providing world-class tools and support that allows our teams to deliver exceptional patient care and create a positive, collaborative culture at every practice in the network. Our practice is searching for a...


  • North York, Canada Yonge and Finch Dental Office Full time

    Overview: **Duties**: - Manage office operations and procedures - Perform data entry tasks accurately and efficiently - Coordinate appointments and meetings - Handle phone calls and correspondence - Maintain office supplies inventory - Assist with bookkeeping using QuickBooks - Utilize Google Suite for various office tasks - Provide front desk support and...

  • Office Manager

    2 months ago


    North York, Canada ATP Label Full time

    **ATP Label Office Manager** ATP Label specializes in the manufacture and distribution of labels. We are a fast-growing company that supplies custom label solutions to various industries across Canada. Our office in North York requires an experienced Office Manager (3 - 5 years) to join our dynamic team. **Position Overview** The Office Manager will play...

  • Office Manager

    2 weeks ago


    North York, Canada Melbourne Property Management Inc. Full time

    **ABOUT US** Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 100 combined years of our team’s experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being...

  • Office Manager

    6 months ago


    North York, Canada Kstone Quartz Ltd. Full time

    **Responsibilities**: Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs...

  • Office Manager

    2 days ago


    North York, Canada Agilus Work Solutions Full time

    Are you a dynamic professional passionate about office operations? In this pivotal role, you'll ensure smooth operations while supporting our leadership team!Agilus is recruiting for an Office Manager in the biometrics sector in North York, Ontario.A typical day:Office Space Management: Oversee the upkeep of the office environment by coordinating with...

  • Office Manager

    19 hours ago


    North York, Canada Agilus Work Solutions Full time

    Are you a dynamic professional passionate about office operations? In this pivotal role, you'll ensure smooth operations while supporting our leadership team! Agilus is recruiting for an Office Manager in the biometrics sector in North York, Ontario. A typical day: Office Space Management: Oversee the upkeep of the office environment by coordinating...

  • Office Manager

    1 month ago


    North York, Canada The Canadian Bible Society Full time

    **Office Manager** **Office location is 10 Carnforth Road, Toronto.** - **Are you interested in joining our team in this exciting and re-energized adventure providing people with access to God’s Word?**_ The Canadian Bible Society (CBS) is looking for a dedicated full-time, Office Manager who has experience with Human Resources. This individual will work...

  • Office Manager

    3 months ago


    North York, Canada Bianka Cabinetry Full time

    **Job Summary** **Responsibilities**: - Manage the front desk by greeting visitors and answering incoming calls - Supervise office staff and provide guidance and support as needed - Handle human resources tasks such as employee onboarding, scheduling, and performance evaluations - Maintain office supplies inventory and place orders when necessary - Perform...

  • Office Manager

    5 months ago


    North York, Canada Melbourne Property Management Inc. Full time

    **ABOUT US** Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 100 combined years of our team’s experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being...

  • Office Manager

    6 months ago


    North York, Canada Melbourne Property Management Inc. Full time

    **ABOUT US** Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 100 combined years of our team’s experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being...

  • Office Manager

    6 months ago


    North York, Canada Canlan Sports Full time

    Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company's success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service...

  • Office Manager

    5 months ago


    North York, Canada ASR INNOVATIONS INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Manager

    6 months ago


    North York, Canada Kanset Services Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Office Manager

    2 months ago


    North York, Canada ROLL-A-WAY SCREEN SYSTEMS LTD Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...

  • Office Manager

    6 months ago


    North York, Canada Davis Psychotherapy Group Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Clinic **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...

  • Office Manager

    6 months ago


    North York, Canada Hexatronic Canada Inc Full time

    Hexatronic Canada Inc is a part of Hexatronic Group AB (publ), offering products and services to telecommunications companies throughout Canada. We are a rapidly growing company with a primary focus in the field of fiber optic and wireless communications. We have a highly motivated team with previous experience in the industry. We are aggressively pursuing...

  • Office Manager

    6 months ago


    North York, Canada ASR INNOVATIONS INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Office Manager

    6 months ago


    North York, Canada Hexatronic Canada Inc Full time

    Hexatronic Canada Inc is a part of Hexatronic Group AB (publ), offering products and services to telecommunications companies throughout Canada. We are a rapidly growing company with a primary focus in the field of fiber optic and wireless communications. We have a highly motivated team with previous experience in the industry. We are aggressively pursuing...

  • Office Manager

    5 months ago


    North York, Canada Delmanor Communities Full time

    Please note this role is 30 hours/week (4 days per week), classified as full-time. Choose a job you love and you will never have to work a day! Delmanor is an equal opportunity employer. We offer competitive benefits and incentive programs, which reflects the high value we place on our team members. Our commitment to ongoing training, provides each team...