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Office Manager
4 weeks ago
**ABOUT US**
Melbourne Property Management is a Toronto-based firm serving the Ontario market. It is built on over 100 combined years of our team’s experience in the property management industry. Melbourne Property Management aims to create a sense of community within each condominium we manage, in the same way that the City of Melbourne focuses on being one of the most livable cities in the world. We provide our clients with a broad range of full services and support, including consulting, on-site and off-site management, financial reporting and administrative support. At Melbourne Property Management, we never forget that we are taking care of your home.
**THE ROLE**
Melbourne Property Management is seeking an Office Manager. We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office. This is a full time,_ **in office**_ position.
**Start Date: ASAP**
As an **Office Manager**, you will be responsible for:
- Manage reception duties, including handling calls, mail/courier deliveries, and greeting visitors
- Oversee the day-to-day functionality of the head office, ensuring a professional and efficient work environment
- Creating or assisting with internal projects and reporting as needed
- Update Concierge Plus with Owners Info upon PM request
- Scan received by mail corporation’s property and send over to Property Managers and Junior Accountants in copy
- Arrange Audit documents, pack, and arrange courier upon PA’s request
- Create AB courier invoices for all pickups
- Update Black Book and Corporate Seal File in Share Point and the file cabinet
- Order office/kitchen/printer supplies and maintain inventory
- Handle office equipment maintenance and troubleshooting, coordinating repairs as necessary
- Ensure the cleanliness and organization of the kitchen, including loading and unloading dishwasher, coordinating cleaning services and managing the office’s appearance
- Coordinate building maintenance requests and liaise with vendors, service providers, and contractors.
- Performing other related duties as required or requested
**YOUR QUALIFICATIONS**
- 3-5 years of administrative and Office Manager experience is required
- Post-Secondary education or an acceptable combination of education and relevant experience preferred
- Interest in obtaining first aid certification considered an asset
- Highly motivated and deadline driven work ethic
- Proactive with excellent organizational skills
- Ability to perform filing and record keeping tasks
- Excellent communication and interpersonal skills
- Open to ideas, willing to ask for help, flexible, takes pride in their work, able to admit when a mistake is made, and learn from the experience
- Work with a team who are less concerned about how Condominium Management has always been done in the past, but rather how could it be done better or differently in the future_
If you meet the above qualifications, and are interested in joining a high-performance team, please submit your resume. We thank all applicants; however only those selected for interview will be contacted.
- Accommodations for applicants with disabilities, available on request during all aspects of the recruitment process_
Pay: $40,375.66-$50,184.76 per year
**Benefits**:
- Flexible schedule
- On-site parking
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Work Location: In person
