Receptionist/office Assistant

3 weeks ago

Thunder Bay, Canada E.S. Fox Limited Full time

**ABOUT US**:
Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sudbury, and Thunder Bay.

With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The **Thunder Bay, Ontario **office is looking for a hardworking, detail-oriented and professional Receptionist/Office Assistant to join our administrative team for a **2-month contract.**

**SUMMARY OF THE ROLE**:
Directs front desk activities including the accurate and timely routing of telephone calls, and all reception activities.

**KEY RESPONSIBILITIES**:

- Welcome and greet visitors, in person or on the telephone
- Answer incoming calls on multi-line telephones and screen, relay, or provide information, as required
- Maintain employee and department/branch directories
- Perform clerical and administrative duties and may assist with front desk security
- Receive and distribute mail/arrange couriers
- Schedule appointments, boardrooms and resources using manual and/or computerized systems
- Maintain accurate spreadsheets for various company documents and databases
- Perform a variety of administrative duties such as, but not limited to: maintenance of employee records, timesheet administration, maintaining filing systems, indices and directories, performing data entry and transactional duties, as required
- Coordinate collection, distribution and preparation of project-related records and reports, as required
- Perform other duties or responsibilities as may be determined by Management from time-to-time

**KNOWLEDGE AND EDUCATION REQUIREMENTS**:

- Post-Secondary education and experience with reception and administrative support preferred
- Demonstrated ability in Microsoft Word, Excel and Outlook

**SPECIFIC EXPERIENCE AND SKILLS**:

- 3+ years of previous reception, or administrative experience preferred
- Construction industry experience is an asset

**PERSONAL ATTRIBUTES**:

- Reliable and dependable
- Ability to multi-task
- Well organized, articulate, personable, professional and positive attitude
- Detail-oriented, accurate and thorough
- Ability to work with all levels in the organization
- Demonstrated ability to maintain highly confidential and sensitive information
- Excellent communication skills - both verbally and written

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

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