Receptionist/administrative Assistant

2 weeks ago


Thunder Bay, Canada LTL Group Ltd Full time

We are looking to add a hardworking individual on our team. Full benefits after 3 months. Open to training someone with no administrative background. The main qualification is a willingness to learn, be a team player and good communication and organization skills.

**Company description**

LTL Group Ltd serves the community through our core divisions; full service contracting, construction, environmental, and directional drilling services. Our core divisions work side by side to provide tightly integrated, efficient and productive project outcomes.

**Receptionist/Administrative Assistant Duties Include**:

- Promptly answer phones and greet clients professionally.
- Monitor the shared mailbox for messages daily.
- Ensure accurate processing of all Accounts Payable transactions (invoices, employee expense reports, credit card statements, etc.).
- Outlook Meeting Schedule - Ensure meeting rooms are set up and assist with meeting logistics.
- Administer in office communication system - knowledge of Zoom considered an asset.
- Managing Mail - Sort and distribute incoming mail, process outgoing couriers and notify recipients, and safeguard received cheques.
- Regularly update various forms and documents related to security, onboarding/offboarding, reception instructions, etc.
- Stay updated on organizational changes and update contact lists accordingly.
- Maintain inventory and place orders for kitchen and coffee supplies
- Provide support for office events and gatherings
- Act as a backup for team members and participate in office committees as required.

**Qualifications**:

- Experience in an administrative role in a professional work environment will be considered an asset;
- Excellent verbal and written communication;
- Experience with Microsoft Office, specifically Outlook, Word and Excel;
- Ability to work autonomously and show initiative;
- Effective time management and professionalism;
- Effective organizational skills and attention to detail;
- Excellent interpersonal skills.

**Salary**: $20.00-$23.00 per hour

Expected hours: 8 per week

Schedule:

- 8 hour shift

Work Location: In person



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