Fund Development Coordinator

1 month ago

Calgary, Canada Mount Royal University Full time

**Job Description**:
**About MRU**:
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 13 bachelor degrees and 38 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

**About the Department of Development in the Office of University Advancement**:
Although Mount Royal University’s history dates back more than 100 years, our transition from college to university is relatively recent, bringing with it unique and exciting fund development opportunities. We began our last $250 million transformative campaign as a college, but we finished it as a university. The new strategic plan for the University places a priority focus on fundraising, and sets very ambitious targets to triple the total value of scholarships available to students, more than double the size of the endowment portfolio, and increase alumni philanthropy exponentially in the coming years. A new and exciting campus master plan will guide the construction of new facilities on campus for the next 20 years.

**About the Role**:
The Fund Development Coordinator provides support to the Development Office. The primary role of this position is to support fund development activities of major gift officers, and the AVP. This includes preparation of team reports, support of special event logistics, coordination of fund development meetings, and general administrative support to the department.

This is a full-time role, working 35 hours per week.

**Responsibilities**:
**Major Gift Officers**
- Coordination of Fund Development Team meetings, including technical set up, agenda creation and distribution, taking minutes, following up on action items, refreshments, managing guests
- Supporting the Development Officers in creating Donor related documentation & communications, including proposal preparation (which may include editing, formatting, compiling content, sourcing images, creating graphics)
- Assistance with Donor meetings preparation & maintaining inventory of donor engagement supplies/collateral
- General administrative support to the major gifts development team
- Maintenance and updates of donor records in Development Database (Raiser’s Edge NXT) and digital files
- Providing backup to the Executive Assistant to the AVP when required
- Support Development Officer-led strategy in all stages of donor cultivation cycle - Qualification, Cultivation, Solicitation, Stewardship
- Developing donor profile information from publicly available online sources and Development database to support qualification and engagement strategies, and preparation of briefing notes for donor meetings and events
- Organizing and securing key meetings with high-level internal and external stakeholders. This may include the creation of briefing notes and presentations
- Provide support for prospect/donor-related activities, events, on-campus tours, etc.
- Support team in all aspects of prospect/donor meetings, including securing key meetings with high-level internal and external stakeholders
- Draft required communications
- Record actions, contact reports, event-related data, etc. in Raiser’s Edge NXT

**Events, Stewardship and Administrative Support**
- Support logistics, financial and administrative needs
- Event management support, including invitation lists, RSVPs, and day-of needs
- Manage Department expense, purchase cards reports, donation and cash handling
- Support major gift officers with customized stewardship reports, including formatting reports and proposals for presentation to donors
- Supporting the portfolio of the Donor Relations Team, including thank you letters as well as the execution of donor recognition events, naming dedications launches of initiatives, recording acknowledgements and uploading documents into the database, and supporting the preparation of stewardship materials
- Other general office tasks if needed

**Associate Vice President & Executive Director Support**
- Assist with preparation of team performance reports
- Document updates to Department procedures
- Administer and/or take minutes for internal team meetings

**Data and File Management**
- Manage and organize the structure of shared digital files/drives (primarily Google Drive)
- Take a lead responsibility on maintaining and updating the list of funding priori

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