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Accounts Payable Specialist

3 months ago

North York, Canada Alliance Consulting Canada Full time

**Full Job Description**

Our client is the leading distributor, retail, and service provider of hot tubs, swimming pools and recreational products in southern Ontario. They have 8 retail locations across Ontario, a fast-growing online business, and the largest fiberglass pool construction division in Ontario. We are a family-run and owned business that has been in operations for over 40 years.

We are currently looking for a **Accounts Payable Specialist **to join their dynamic and vibrant **Accounting** team in **North York Head Office** location. If you are an energetic and ambitious individual looking for a progressive and rewarding career, and thrive in a fast-paced environment with tight deadlines, this is the perfect opportunity for you

**Position Purpose**:Under the direction of the Vice President of Finance, Corporate Controller, the **Accounts Payable Specialist** is responsible for performing an array of functions that include Accounts Payable related functions and some month end closing activities such as journal entries, account reconciliations, and generation of reports. You will play a vital role in investigating and resolving issues that arise from store and corporate transactions.

**Key Duties and Responsibilities **include but are not limited to the following:

- Assist with the completion of full cycle accounts payable processing, including: receiving and verifying invoices against contracts and purchase orders, obtaining authorization, matching, coding & posting vendor invoices and processing payments.
- Receive the vendor invoices and coordinate with various departments for invoice approvals.
- Accurately reviewing, coding, and processing the vendor invoices in accounting system (Acumatica).
- Assist A/P Clerk in ensuring the timely payment of all invoices in accordance with company policies with weekly payment runs.
- Correspond with vendors for invoice discrepancies & have the invoices revised or obtain credits.
- Assist in accurate processing of accounts and incoming payments of cheques, EFT, wire, and credit cards.
- Assist with the weekly preparation of cheque runs and mail them as needed
- Assist with the preparation of advance payments and other miscellaneous payments when required
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
- Assist with driving the full-cycle accounting process for multiple subsidiaries and intercompany corporate entities, including preparing journal entries, account reconciliations, bank reconciliations and monthly balance sheet and income statement reconciliations, and more.
- Assist in the preparation of monthly financial statements and the reconciliation of the balance sheets items along with related supporting working papers of A/R, A/P, prepaid accounts, liabilities, unearned revenue, cash and quarterly reconciliations of inventory account balances etc.
- Monitor GL inputs by ensuring that any system reports are complete and accurate, and all GL attributes have been correctly captured in entries performed by your team and others.
- Perform daily, weekly, and monthly accounting tasks and reconciliation of various bank account transactions.
- Process, verify and reconcile high volume transactions of complex nature
- Lean on your expertise and critical thinking skills to identify processes that could impact financial performance and implement solutions.
- Adapt to constant changes and improve on current existing procedures to keep track of reconciliation.
- Support system implementations and implementation of new account policies as applicable.
- Monitor compliance with generally accepted accounting principles and company procedures.
- Maintain good working relationships with internal and external clients to better achieve the department's objectives.
- Verify own work for accuracy, clarity, and completeness, and ensures compliance with audit and regulatory requirements.
- Maintain appropriate files, working papers, reports, and documentation of data.
- Ensure effective cross-functional coordination with other teams.
- Perform other duties and complete additional projects as assigned, commensurate with job knowledge and experience.

**Required Competencies & Qualifications**:

- **Minimum of 2 years of Accounts Payable experience is required**:

- Excellent verbal and written communication skills.
- Intermediate Excel skills with a demonstrated ability to work with large datasets.
- University degree or equivalent in accounting, business, finance or a related field.
- 1+ years of related accounting experience.
- Strong knowledge and understanding of financial systems.
- Capacity to apprehend the various sources of information used in accounting.
- A high degree of accuracy with great attention to detail.
- Excellent analytical and problem-solving skills.
- Ability to multitask, to manage priority and to meet deadlines.
- Ability to work independently and as part of a team.
- Team oriented w