Programs Coordinator
3 weeks ago
**Purpose**
Reporting to the Chief Programs Officer (CPO), the Coordinator is responsible for providing clerical and administrative support to the CPO and TIES Program Managers. Through their daily tasks, the CPO Coordinator ensures the seamless and efficient management of the organization, supporting initiatives such as planning, research, fundraising, financial administration, scheduling, and inter-departmental communication.
**Key Responsibilities**
- Coordinate budget activity through tracking, reconciling and processing: payment vouchers, payment requests, credit card purchases, reimbursement claims and budget reports
- Co-ordinate with program managers to meet program reporting and implementation requirements, as per the contribution agreement
- Maintain a high-level understanding of inter-departmental processes and facilitate appropriate communication, internally and externally.
- Assist in coordinating departmental events and special projects, providing logístical
- Research and provide appropriate funding information, funding opportunities, and related logistic support to the CPO and Program Managers
- Ensure the program reporting on time, both internal and external
- Support to program managers as requested.
- Perform other tasks as may be necessary to facilitate the work of the CPO and program managers.
**Competencies (define the abilities, skills, motivations, knowledge, and traits to perform the job)**
Knowledge
Knowledge of:
- Office administration, including communication, scheduling, and finance
- Microsoft Office Suite, including Excel, PowerPoint, and Word
- Related office tools and equipment
- Fluency in a second language is an asset
**Skills**:
- Professional communication
- Organization
- Time management
- Problem solving
- Critical thinking skills
- Multitasking
- Prioritization
- Interpersonal skills
- Teamwork
- Adaptability
- Initiative
- Dependability
Traits
Ability to:
- Participate in a highly team-based environment
- Meet deadlines and prioritize tasks effectively
- Exercise good judgement
- Demonstrate great capacity and flexibility to work with a diverse population
- Maintain a high level of confidentiality and integrity
- Demonstrate strong work ethics and commitment to the success of the organization
**Education and Experience**
**Benefits**:
- Extended health care
Schedule:
- Day shift
Ability to commute/relocate:
- Calgary, AB: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Application deadline: 2023-01-29
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