Administrative Assistant

4 weeks ago

Winnipeg, Canada Manitoba Government Full time

This job opportunity is being advertised on behalf of the following organization and is not a Manitoba government civil service position.

**Administrative Assistant**:
AY4 Administrative Secretary 4

Regular/full-time

Manitoba Legislative Assembly

Clerk's Office

Winnipeg MB

Advertisement Number: 11024

Salary(s): AY4 $1,869.78 - $2,130.05 bi-weekly

Closing Date: April 24, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

The Legislative Assembly of Manitoba seeks two Administrative Assistants in the Clerk’s Office who will play a significant role in our organization. The incumbents are non-partisan employees of the Legislative Assembly, not government employees.

**Position Summary**
Reporting to the Office Manager, the incumbent performs diverse administrative, technical and analytical tasks. There is considerable contact with MLAs, Assembly and government staff, members of the public, and outside agencies. The incumbent also provides advanced administrative support services. Considerable tact and courtesy are required for this position. The incumbent exercises independent judgement and initiative in completing assignments and in resolving office operational problems. The incumbent works closely with the Clerk’s Office Manager, the Clerk and Deputy Clerk as well as the other Administrative Assistant.

Conditions of Employment:

- Must be legally entitled to work in Canada
- You must be, and remain, politically non-partisan in both perception and fact.
- You must be willing to work a flexible schedule, including working outside of standard office hours.

Qualifications:
**Your Essential Qualifications**
- Minimum of three years’ experience in a professional office environment.
- Thorough knowledge of administrative office procedures including correspondence preparation, filing systems, and proper use of spelling, grammar and punctuation.
- Proficiency with computer programs such as Word, Outlook, Excel and PowerPoint.
- Strong organizational, logístical, planning, and time management skills, including the ability to meet deadlines as well as demonstrating meticulous attention to detail.
- A strong commitment to client service, including the ability to maintain a professional and efficient nonpartisan attitude in interactions with internal and external clients.
- The ability to work as part of a team as well as independently while managing a heavy workload.
- Excellent interpersonal skills, including the ability to work well with others, deal with stressful situations in a patient, calm manner, and demonstrate tact, diplomacy, compassion and understanding.
- The ability to deal with highly confidential and sensitive information with care and impartiality.

**Your Preferred Qualifications**
- French language skills.
- Experience in event planning and organization.
- General knowledge of Manitoba’s democratic system.
- Experience working with InDesign.

**Duties**:
**What You’ll Do**
Serving as an integral member of the Clerk’s Office team, your duties will include:

- Greeting and directing visitors, answering the phone, responding to questions and requests, forwarding calls to appropriate staff members, government offices or agencies.
- Preparing, formatting, proofreading and finalizing a variety of correspondence, reports and charts using a range of software including Word, Excel, PowerPoint, InDesign and Outlook.
- Assisting with management of file libraries, including organizing and maintaining records, documents and files both electronic and paper-based.
- Editing, formatting, proofreading and finalizing a variety of Assembly reports and documents.
- Assisting the Office Manager and other Administrative Assistant.
- Demonstrating the utmost sensitivity, tact, integrity and good judgment at all times in all settings.
- Assisting the Office Manager with Branch Finances, including processing and managing invoices, payments and expenses using SharePoint, as well as the preparation of month-end budget reports.
- Maintaining and updating all office inventory, including all office supplies and equipment.
- Assisting the Office Manager with Attendance Reports, as well as other duties as assigned.
- Advertisement # 11024
- Manitoba Legislative Assembly
- Human Resource Services
- 302-386 Broadway
- Winnipeg MB, R3C 3R6
- Phone: 204-945-7279
- Fax: 204-948-3115Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's represent

  • Administrative Assistant

    1 week ago

    Winnipeg, Canada Victoria Lifeline Full time

    **Job Description - Administrative Assistant** **Description**: The Administrative Assistant will provide administrative and operational support to ensure the smooth and efficient daily operations of Victoria Lifeline. Reporting to the Executive Director, the Administrative Assistant will handle a wide variety of administrative and organizational...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada St.Amant Full time

    **About Us** St.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families. We are committed to delivering person and family centered supports through individualized programs and services. St.Amant is guided by its core values...

  • Administrative Assistant

    2 months ago

    Winnipeg, Canada Simaril Inc Full time

    **Administrative Assistant - Simaril Inc** The Administrative Assistant fulfills receptionist duties and, provides administrative support to the Simaril administrative team and ensures the office is in an organized and prepared manner. The Administrative Assistant reports to the Office Manager. **The Administrative Assistant is Responsible...

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada Simaril Inc Full time

    **Administrative Assistant - Simaril Inc** The Administrative Assistant fulfills receptionist duties and, provides administrative support to the Simaril administrative team and ensures the office is in an organized and prepared manner. The Administrative Assistant reports to the Office Manager. **The Administrative Assistant is Responsible...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada St.Amant Full time

    **About Us** St.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families. We are committed to delivering person and family centered supports through individualized programs and services. St.Amant is guided by its core values...

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada Simaril Inc Full time

    **Administrative Assistant - Simaril Inc** The Administrative Assistant fulfills receptionist duties and, provides administrative support to the Simaril administrative team and ensures the office is in an organized and prepared manner. The Administrative Assistant reports to the Office Manager. **The Administrative Assistant is Responsible...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general direction of the Community Safety Team Lead, the Administrative Assistant is responsible to provide a broad range of coordination and administrative support services for the Lead, Community Safety Team. The Administrative Assistant is required to provide support to the department through receiving and triaging daily media inquiries....

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Manitoba Metis Federation Full time

    **MANITOBA MÉTIS FEDERATION** **ADMINISTRATIVE ASSISTANT** **March 8, 2023** **Posting #22-00-016** The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada’s Negotiating Partners in Confederation and the Founders of the Province of Manitoba. The MMF...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Stantec Full time

    Administrative Assistant - ( 240000FR ) **Description** Join our team for a lasting and fulfilling engineering career and be a part of a group that is making a difference in our own community by helping us keep communities connected. We create great places and the connections that get people and goods moving — whether by car, bus, train, plane, or their...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Fred Douglas Management Inc. Full time

    **Overview**: Fred Douglas Management Inc. (FDMI) is seeking a detail-oriented and organized **Administrative Assistant **to join our team. Reporting to the Executive Director of Property Management and Resident Relations and to the building Property Manager, the **Administrative Assistant **will provide crucial administrative support to the Executive...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada First Peoples Development Inc. Full time

    **POSITION**:Administrative Assistant** **LOCATION: FPDI Sub Office - Winnipeg, Manitoba** **CLOSING DATE: February 17, 2023 at 4:30 p.m.** The Administrative Assistant employs their high level of expertise in word processing, spreadsheets, power point and other software and administrative tools in the service of assisting the Data Coordinator, Management...

  • Administrative Assistant

    8 hours ago

    winnipeg, Canada Manitoba Catholic Schools Full time

    Our Lady of Victory School invites applications for the following term position: Administrative Assistant (6.5 hrs/day) (Late August 2024 to Early July 2025, with possibility of extension) The School Administrative Assistant is responsible for performing clerical, secretarial, administrative and

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Community Education Development Association Full time

    **JOB POSTING** **Administrative Assistant / Payroll** **Rate: Starting at $17.46/hr Full Time - Permanent** **Hours: 35hr/wk** **Shift: Mon-Fri 9am-5pm** **Reporting to the Co-Director of Operations, the Administrative Assistant/Payroll provides general administrative support to the Pathways to Education program team. The work involves a high degree of...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Shelter Canadian Properties Limited Full time

    Shelter Canadian Properties Limited is a real estate development and property and asset management firm, which manages a diverse portfolio of privately and publicly owned residential rental, condominium, commercial and hotel properties. The company employs approximately 300 administrative, accounting and operational personnel who work at the Winnipeg Head...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Leo's Sales & Service Ltd. Full time

    Leo’s Sales & Service Ltd. is seeking an Administrative Assistant for our Winnipeg, Sturgeon Road location. As an independently owned Case IH dealer, we have proudly served Manitoba’s farming and agriculture community since 1940. We offer our team: - Full-time employment - Competitive wages/Overtime Opportunity - Opportunities for career growth and...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Southwood Green Condominiums Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our company. This is a part-time position. **Duties**: - Maintain and update files, records, and databases - Assist with data entry and...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...