Administrative Specialist

1 day ago

Hamilton, Canada MINOVA Full time

**Job Title**: Administrative Specialist
- **About Minova**_

Minova is an industry leader of ground support and geotechnical solutions for mining, tunneling, and surface ground engineering projects. We are known for our high-quality products, technical expertise, and customer problem-solving. Our 140-year track record of developing and delivering innovative ground support solutions is a heritage we are proud of.
- **About the Role**_

The Administrative Specialist will provide administrative support and assistance to the Plant Manager and manufacturing operations by maintaining accurate and up-to-date data in systems. Their support will ensure customer orders are manufactured and shipped to end user while providing a high-quality, low-cost product. The incumbent will be a key contributor and communicate with all levels of the organization.
- **Key Accountabilities**_
- Complete regular data entry, including but not limited to: Utilizing systems (Access and XA), ensure that all production information is entered daily; entering receiving information in the system and file physical copies accordingly; and, ensure that site KPIs are up to date by entering production data on tracking sheet.
- Conduct regular data audits to ensure that information is accurate and up to date.
- Create electronic requisitions and Purchase Orders from quotes/contract.
- Ensure invoices match receivers and purchase orders.
- Participate in the physical Inventory Process monthly.
- Ensure that employee uniforms are ordered and returned in a timely manner.
- Answer incoming calls and check in visitors on-site.
- Key point of contact for office vendors.
- Ensure the cleanliness and tidiness of Office/Breakroom areas.
- Provide ongoing administrative support for internal teams, including but not limited to Production, SHES, HR, and Shipping when required.
- Working on special projects as assigned.
- **Critical Experience and Qualifications**_
- High School Diploma or equivalent.
- 2-3 years prior administrative experience.
- Business Administration Certificate preferred.
- Strong communication skills - both written and verbal.
- Proficiency with Microsoft Office Suite, as well as the ability to learn and adapt to new technologies.
- Exceptional organizational skills, with the ability to manage time effectively with changing priorities while maintaining a high degree of accuracy.

Pay: $23.05-$25.50 per hour

Expected hours: 40 per week

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

Application deadline: 2024-12-23

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