Administrative Assistant

3 weeks ago

Newmarket, Canada Farm Boy Inc. Full time

Company Description

At Farm Boy, it is our mission to create a fun, fresh experience for all Whether you are a team member or a customer, Farm Boy is passionate about creating a unique fresh food shopping experience and ensuring that we deliver on our commitments.

As we continue to grow within Ontario, Farm Boy is excited to welcome new team members that share our passion for providing the best fresh shopping experience

**Job Description**:
The position is responsible for supporting the retail team by performing various administrative and clerical duties._ _The performance of the duties must ensure a quality service approach to all employees, customers and suppliers. All responsibilities must be performed in a manner consistent with the Farm Boy Way.

**Major Responsibilities**:

- Responsible for assisting with department inventory i.e., uniforms, office/store supplies.
- Responsible for assisting with the organization and maintenance of confidential store-level files.
- Preparation and presentation of new hire documents, including participating in orientations.
- May be required to assist with payroll functions including timecard corrections and reporting.
- Responsible for logging invoices as well as ensuring the corresponding paperwork is attached to the invoices.
- Coordinate with Finance and Store Manager regarding queries on invoices.
- Responsible for contacting employees regarding any schedule changes.
- Provide assistance with the organization and maintenance of the employee Training Master.
- Responsible for printing, posting, collecting, and filing of SOP’s, sweep logs, high touch sanitation sheets and Covid screening logs.
- Ensure that scheduled periodic reporting is sent out on time and accurately.
- Assist with ad hoc requests like preparation of name tags, assisting employees with locker information, etc.
- Assist employees on filing expense reports, secure necessary approvals and submit for reimbursement.
- Coordinate meetings for Store Manager / Regional Director / Vice President and take minutes when required.
- Maintain confidentiality of sensitive information and share with appropriate stakeholders.
- May be requested to undertake other related duties to support our stores.

**Qualifications**:

- Typically requires completion of a post-secondary education with an emphasis in Office Administration plus a minimum of 2 years related experience or an equivalent combination of education and experience
- Above average interpersonal and communication skills, both oral and written.
- Superior customer service skills with ability to handle complaints and communicate calmly and professionally.
- Advanced proficiency with Microsoft Excel, Word, PowerPoint and Outlook.
- Superior time management and organizational skills with keen attention to detail.
- Positive, team-oriented attitude and ability to work with mínimal supervision and solve problems.
- Ability to handle confidential materials in a sensitive and appropriate manner.
- Reliable, responsible and adaptable to change and learning new tasks.
- Fluency in both official languages would be considered an asset.
- Able to work a flexible schedule, including nights, weekends and holidays as required.

**Work & Sensory Environment**:

- Providing service to several people or departments, working under many simultaneous deadlines
- Performing extensive and repetitive data entry
- Sitting for long periods of time at workstation****:

- Possible exposure to eye strain from computer terminals
- Exposure to distractions cause by open office noise and frequent interruptions

Additional Information

**Accommodation is available upon request for applicants and employees with disabilities.

  • Administrative Assistant

    3 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the General Manager, is responsible for providing administrative and clerical support, including handling sensitive political and human resource issues; researching and compiling background information; arranging meetings and appointments; taking formal minutes at meetings; maintaining office...

  • Administrative Assistant

    2 months ago

    Newmarket, Canada Elevation Athletics Full time

    Elevation Athletics is looking for an administrative assistant to join our team. This position will be responsible for performing various office activities on a daily basis. There may be times, depending on company requirements that our administrative staff may be requested to support different departments. Employment type: Full-time/Part time This position...

  • Administrative Assistant

    3 weeks ago

    Newmarket, Canada York Region Full time

    Status - Regular Full-Time - Temporary - Approximate length of assignment, in months - Type of Position - a Replacement - Start Date - Immediate - Salary - Annually - Salary Grade - $66,833.00 - $75,892.00 - Department - York Region -> Public Works -> GM Ops & Services - Location - 17250 Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary)- - Job Description...

  • Administrative Assistant

    3 days ago

    Newmarket, Canada Acushnet Canada Inc. Full time

    Responsibilities Include: - Provide administrative support to senior management team including preparation of presentations and reports, distribution of information, updating of Adobe sales documents and other ad hoc activities. - Plan and coordinate meetings including booking travel and venues, planning events, ordering awards and making dining...

  • IT Administrative Assistant

    2 weeks ago

    Newmarket, Canada Aurora Newmarket FHT Full time

    **Position**: IT Administrative Assistant **Qualifications**: Appropriate education and relevant experience **Reporting to**: Aurora-Newmarket Family Health Team (ANFHT) Executive Director **Governing Body**: Board of Directors **Revision Date**: February 22, 2024 JOB SUMMARY: The IT Administrative Assistant will play an integral role in the success of...

  • Administrative Assistant

    3 weeks ago

    Newmarket, Canada York Region District School Board Full time

    Thank you for your interest in the Administrative Assistant, Plant Services position with the York Region District School Board. We have a lot to offer our employees and here is why you should consider working at YRDSB: A great place to live and work Our commitment to Equity, Accommodation, and Accessibility Excellent salary and benefits **Benefits...

  • Administrative Assistant

    2 months ago

    Newmarket, Canada Hive5 Creative Kids Center Full time

    We are a vibrant STEAM after-school and summer camp center located in Newmarket, Ontario. Our center provides engaging and educational programs for school-aged children and teenagers, focusing on fostering their curiosity and passion for learning. We are seeking a dedicated and organized Administrative Assistant to join our team and contribute to the smooth...

  • Administrative Assistant

    1 week ago

    Newmarket, Canada Hive5 Creative Kids Center Full time

    We are a vibrant STEAM after-school and summer camp center located in Newmarket, Ontario. Our center provides engaging and educational programs for school-aged children and teenagers, focusing on fostering their curiosity and passion for learning. We are seeking a dedicated and organized Administrative Assistant to join our team and contribute to the smooth...

  • Administrative Assistant

    5 days ago

    Newmarket, Ontario, Canada Elevation Athletics Full time

    Elevation Athletics is looking for an administrative assistant to join ourteam. This position will be responsible for performing various officeactivities on a daily basis. There may be times, depending on companyrequirements that our administrative staff may be requested to supportdifferent departments.Employment type: Full-time/Part timeThis position is...

  • Administrative Assistant

    2 months ago

    Newmarket, Canada Vascular Surgery Office Full time

    **Administrative Assistant - Medical** **Responsibilities**: - Support the operation of a clinic by receiving and appropriately triaging referrals, scheduling appointments, contacting patients, managing patient flow, preparing examination rooms, and liaising with other healthcare providers or institutions - Maintain excellent rapport with patients and...

  • Administrative Assistant

    2 weeks ago

    Newmarket, Canada Bird Mechanical Ltd. Full time

    Bird Mechanical Ltd., a well established mechanical contractor with offices in Ontario and Atlantic Canada requires a Administrative Assistant. This position will be based out of our Newmarket, Ontario location and will report to the Construction Manager. **Essential Functions/Responsibilities**: - General reception duties including but not limited to...

  • Administrative Assistant

    5 days ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    Company BioSouthlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern...

  • Administrative Assistant

    5 days ago

    Newmarket, Ontario, Canada York Region Full time

    Job Description:POSITION PURPOSEReporting to the General Manager, is responsible for providing administrative and clerical support, including handling sensitive political and human resource issues; researching and compiling background information; arranging meetings and appointments; taking formal minutes at meetings; maintaining office administration and...

  • Administrative Assistant

    5 days ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    Company Bio Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    5 days ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    Company Bio Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    2 months ago

    Newmarket, Canada Century 21Heritage Full time

    **Administrative Assistant** **After office hours & some time on the weekend is necessary for this job** **Location: Newmarket, ON** **Job Type: Full time, Permanent** - Monday-Friday 9am-4pm - **Wage Range**: $20.00 - $23.00/Hr., based on experience **Qualifications**: - **Minimum 2 years of administration experience is required**: - **Previous Real...

  • Administrative Assistant

    2 months ago

    Newmarket, Canada Century 21Heritage Full time

    **Administrative Assistant** **Location: Newmarket, ON** **Job Type: Full time, Permanent** - Monday-Friday 9am-4pm - **Wage Range**: $21.00 - $25.00/Hr., based on experience **Qualifications**: - **Minimum 2 years of administration experience is required**: - **Previous Real Estate experience is preferred**: - **Experience with Canva is...

  • Administrative Assistant

    1 day ago

    Newmarket, Canada Century 21Heritage Full time

    **Administrative Assistant** **After office hours & some time on the weekend is necessary for this job** **Location: Newmarket, ON** **Job Type: Full time, Permanent** - Monday-Friday 9am-4pm - **Wage Range**: $20.00 - $23.00/Hr., based on experience **Qualifications**: - **Minimum 2 years of administration experience is required**: - **Previous Real...

  • Administrative Assistant

    5 days ago

    Newmarket, Ontario, Canada Southlake Regional Health Centre Full time

    Company BioSouthlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern...

  • Administrative Assistant

    6 days ago

    Newmarket, Canada York Region Full time

    Job Title - Administrative Assistant - Status - Regular Full-Time - Temporary - Approximate length of assignment, in months - Type of Position - an Addition to Staff - Start Date - Immediate - Salary - Annually - Salary Grade - $61,819.00 - $70,270.00 - Department - York Region -> Corporate Services -> Human Resources - Location - PEC - 17250 Yonge Street -...