Administrative Assistant

3 weeks ago

Newmarket, Canada York Region District School Board Full time

Thank you for your interest in the Administrative Assistant, Plant Services position with the York Region District School Board.

We have a lot to offer our employees and here is why you should consider working at YRDSB:
A great place to live and work

Our commitment to Equity, Accommodation, and Accessibility

Excellent salary and benefits

**Benefits Include the following**:
Defined benefit pension plan

3 days paid religious holidays

Summer Hours (Fridays off in July/August)

Liberal benefits through Trust plans

Short Term Disability Plan

Sabbatical and other leaves of absence

Secondment opportunities

Participation in Deferred Salary Plan

Professional development and career growth, etc.

Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)

**Position Title**: Administrative Assistant

**Work Location**: Plant Services, 1260 Gorham Street, Newmarket, ON L3Y 8W4

**Salary**: $62,287 - $73,209

**Number of Positions**: One (1)

**Application Deadline**: February 24, 2023

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option.

In compliance with Board policies and procedures, responsible for providing office management and administrative support to the Plant Services department

**MAJOR RESPONSIBILITIES**:
To provide administrative support to the Senior Manager of Plant Services, including receiving and preparing draft correspondence, reports, agendas, minutes maintaining calendars and establishing day to day work priorities.

To respond to external and internal inquiries providing information or redirecting to applicable departments.

To assist in managing the daily administrative operations of Plant Services, including establishing work priorities, problem solving, project planning, and assist in the supervision of administrative personnel.

To prepare process and verify purchase orders, cheque requisitions, budget transfers, invoices and petty cash for Plant Services budget lines, including preparing expense reports, as required.

To prepare monthly Reports and schedule summaries for submission and inclusion in Board meetings.

To coordinate and manage the absence and overtime sheets for all Plant Services staff, including vacation/sick leave and timesheet verification, as required.

To arrange and attend interviews/meetings and perform various clerical and administrative actions arising from committee deliberations including record keeping, as required.

To organize, oversee and maintain the filing system for Plant Services, including the maintenance of personnel files.

To assist where appropriate in the staff hiring processes.

To perform other duties as assigned.

**LINE OF RESPONSIBILITY**:
Responsible to Senior Manager of Plant Services - Managers of Facilities Services.

**EDUCATION, EXPERIENCE AND QUALIFICATIONS**:
A two-year college diploma in office/business administration or a related discipline, or equivalent, as approved by the Board, is required.

Minimum five years in executive office administration or related experience is required.

Effective verbal and written communication, interpersonal, problem solving, and computer skills are required.

Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community. Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the Director’s Action Plan.

First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).

members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons who identify as women; and

persons of margin

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