Administrative Assistant
2 weeks ago
**Administrative Assistant**
**Location: Newmarket, ON**
**Job Type: Full time, Permanent**
- Monday-Friday 9am-4pm
- **Wage Range**: $21.00 - $25.00/Hr., based on experience
**Qualifications**:
- **Minimum 2 years of administration experience is required**:
- **Previous Real Estate experience is preferred**:
- **Experience with Canva is preferred**:
- Superior customer service skills, including excellent telephone manner
- ability to follow checklists
- Thinking proactively
- Outstanding communication skills (written and verbal)
- High level of initiative and the ability to multitask
- Ability to work as part of a team and independently
- Strong analytical skills and attention to detail
- Position requires some errands to be completed using own vehicle
- Minimum high school education, with a preference to college level courses/diploma
- Experience with Stratus MLS is preferred (searching, uploading listings)
- Experience with Webforms is preferred (preparing forms)
- Proficient in Social Media (Instagram, Facebook)
**Responsibilities**:
- Preparing marketing materials & having them mailed out
- Preparing client gifts
- Helping in preparation for client events
- Preparing & posting social media posts
- Preparing Real Estate amendments/waivers and offers
- Coordinating property listings such as booking / coordinating / scheduling photographers, stager, sign installation, etc.
- Co-ordinating or installing / removing signs and lockboxes
- Organizing and maintaining calendar / schedule
- Maintain CRM/Data Entry
- Managing client relationship tasks
- Assisting with agents’ day to day task management including but not limited to, running errands, picking up marketing materials etc.
**Screening Questions**:
- How many years of administrative experience do you have?
- How many years of real estate experience do you have?
- Are you familiar with Webforms or MLS?
- Are you familiar with Canva?
- Do you live within 20 minutes to Newmarket, ON?
- Do you have access to your own vehicle?
**Job Types**: Full-time, Permanent
**Salary**: $21.00-$25.00 per hour
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Newmarket, ON L3Y 5Y1: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you familiar with Canva?
**Experience**:
- Administrative experience: 2 years (required)
- Real Estate: 1 year (required)
Work Location: In person
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