Receptionist/administrative Assistant
1 month ago
**Job description**
**General Position Description**:
This position is responsible for reception duties as well as providing secretarial, clerical and
administrative support to ensure efficiency and effectiveness within the organization.
**Key Responsibilities**:
**Receptionist Functions**:
- Answer incoming and redirecting calls; take messages; handle callers’ inquiries.
- Greet visitors, customers, suppliers, and contractors in a professional and courteous manner.
- Ensure all visitors follow the sign-in and out procedures.
- Prepare mail daily for pick up. Receive, open and date stamp mail received daily.
- Prepare courier/freight forwarders’ documents and arrange pickups.
- Ensuring the stationary stock room is kept in an orderly manner.
- Ordering office supplies.
- Daily and biweekly time and attendance functions.
- Maintaining a tidy reception environment.
**Administrative Support Functions**:
- Order entry, invoicing, filing.
- Maintaining, updating, etc. Health & Safety policy and procedure documents as directed.
- Maintaining, and updating, etc. company policy and procedure documents as directed.
- Provide administrative assistance to the Director of Customer Service and other senior
- managers as requested. (i.e.: printing labels, correspondence, charts, etc.)
- Provide assistance on projects as required.
- the documents as instructed.
**Knowledge, skills, and work experience requirements**:
- Practical experience in areas of responsibility (reception/office administration)
- Fluent in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent oral and written communication skills
- Excellent customer relation skills, both in person and over the phone.
- Attention to detail.
- Ability to work consistently to quality policies and operating procedure
Schedule:
- Day shift
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- NORTH YORK, ON: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: One location
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